HomeMy WebLinkAbout326109 06/12/18 J`/ CITY OF CARMEL, INDIANA VENDOR: 362773
ONE CIVIC SQUARE ILMCT CHECK AMOUNT: $*******475.00*
9 /�' CARMEL, INDIANA 46032 I125 W NDIANAPOLIS ,SUITE 100 CHECK NUMBER: 326109
«oN�• CHECK DATE: 06/12/18
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1701 4357002 46425 475.00 EXTERNAL TRAINING FEE
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
Vendor# 362773 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
ILMCT IN SUM OF$ CITY OF CARMEL
125 W MARKET ST, SUITE 100 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
INDIANAPOLIS, IN 46204
Payee
$475.00
Purchase Order#
ON ACCOUNT OF APPROPRIATION FOR
Clerk Treasurer Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
46425 43-570.02 $475.00 1 hereby certify that the attached invoice(s),or 5/31/18 46425 2018 ILMCT SEMINAR JUNE 10-14: $475.00
1701 101 1701 101 CHRISTINE PAULEY REGISTRATION
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Friday,June 01,2018
Quinn,Jacob
Deputy Clerk of City Business
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
_'20—
Clerk-Treasurer
Indiana League of Municipal Clerks and Treasurers
;+,,..'";' y 125 W Market Street,Suite 100 • Indianapolis,IN 46204
"3 Phone(317) 237-6200 •Fax(317) 237-6206
INVOICE
Christine Pauley Number: 46425
Clerk-Treasurer Federal Employer ID:
Carmel
One Civic Square DATE CONTACT
Carmel, IN 46032 5/31/2018 17097
EMAIL: cpauley@carmel.in.gov
EMAIL: chrispauley22@gmail.com
FAX: (317)571-2410
HOME: (317)446-4649
WORK: (317)571-2414
ITEM QTY FEE TOTAL
■ 2018 ILMCT Annual Conference&State Board of Accounts School: 1.00 475.00 475.00
Full Registration(ILMCT Member LATE)
■ TIF: The Beginning,Middle,End and More 1.00 0.00 0.00
■ Strategies for"Year End"Accounting and Reporting 1.00 0.00 0.00
■ Ethics Laws,Practices and Responsibilities 1.00 0.00 0.00
■ 2018 ILMCT Annual Conference Events:Monday Lunch 1.00 0.00 0.00
■ 2018 ILMCT Annual Conference Events:Tuesday Continental 1.00 0.00 0.00
Breakfast
■ 2018 ILMCT Annual Conference Events:Tuesday Lunch 1.00 0.00 0.00
■ 2018 ILMCT Annual Conference Events:Wednesday Continental 1.00 0.00 0.00
Breakfast
■ 2018 ILMCT Annual Conference Events:Wednesday Lunch 1.00 0.00 0.00
■ 2018 ILMCT Annual Conference Events:Thursday Breakfast Buffet 1.00 0.00 0.00
Total: 475.00
Total Due: 475.00
Payment due upon receipt.If you have any questions,please contact the Aim Office at vy
317-237-6200. E
1 11 -7
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EARLY-BIRD REGISTRATION DEADLINE:Thursday, May 17,2018
Indiana League of Municipal Clerks and Treasurers 82,1d Annual Conference and State Board of Accounts School
June 10-14,2018 1 Century Center,South Bend 1 120 S Dr.Martin Luther King Jr.Blvd,South Bend,IN 46601
On/ After Enter
YOUR INFORMATION REGISTRATION FEES Before May Amount
May 17 17
Name 6 51i Full Registration ILMCT Members $425 $475
Includes entry and meals to all conference events Monday
Preferred Name for Badge 01) through Thursday,including Monday classes,State Board of 4115
Municipality/Company Accounts School,Ballgame(order tickets below),Opening
G1+LA cmme'l Business Session,Exhibit Hall,Presidents Reception,Annual
Title 016r -Fr-m Banquet,and Closing Business Session.
Address p
C) Full Registration Nonmembers of ILMCT $525 $575
City tate lip 401712—
Includes same as above.
PhoneState Board of Accounts School Only $355 $405
5 qlA 4 tAl (Tuesday and Wednesday)
Email Includes entry and meals to all conference events Tuesday
6MU through Thursday,including State Board of Accounts School,
If applicable,please check one: Ll First Time Attendee 't3 Past President Ballgame(order tickets below),Opening Business Session,
Exhibit Hall,President's Reception,Annual Banquet,and
Name of Spouse/Guest(if attending) Closing Business Session.
Special Needs and Dietary Restrictions State Board of Accounts School Only $210 $260
(Wednesday)
Includes entry and meals to all conference events on
Wednesday through Thursday,including State Board of
Conference Events Accounts School,Opening Business Session,Exhibit Hall,
Please check the events you plan to attend.This is for planning purposes only. President's Reception,Annual Banquet,and Closing Business
No extra fees apply. Session.
—
,E Monday Lunch Retiree $275 $325
.aTuesday Continental Breakfast The retiree registration is restricted to those that served as
clerk or clerk-treasurer for a minimum of 8 years before
.ETTuesday Lunch their retirement.The fee includes all items listed under full
El Tuesday Ballgame registration.
{Wednesday Continental Breakfast President's Reception/Annual Banquet Only $100 $110
-kMednesday Lunch Guest $275 $325
U Wednesday President's Reception and Banquet The guest registration fee must accompany a full registration
01hursday Breakfast and is not restricted to those who are not municipal officials
and who have no professional interest at the conference.The
fee includes admission to all conference events and meals.
Method of Payment
Total Amount Due:$
Amount
Circle One: Check IVIC Visa Discover AmEx Total
Check Number(Payable to ILMCT) BASEBALL'TICKETS comp Extra tickets
Card Number South Bend Cubs Ballgame (Max 2) $30
Expiration Date Verification Code Tickets are complimentary with Full Conference,Tuesday/
Wednesday,Retiree,and Guest Registrations.Additional
Name of Cardholder tickets can be purchased for$30.Please include the total
Billing Address number of tickets needed,including both complimentary
and additional.Ballgame tickets cannot be purchased after
city State _TZip May 17.
Cardholder Signature
Total Amount Due:
Cancellation Policy MAIL OR FAX COMPLETED REGISTRATION FORM
Written cancellations received on or before Thursday,May 17 will be refunded less a$50 administra- WITH PAYMENT INFORMATION TO ILMCT:
five fee.Cancellations should be faxed to(317)237-6206,or sent to aspurgeon@aimindiana.org.
No refunds available after May 17. ILMCT
Special Needs 125 W Market Street,Suite 100
Il-MGT will make all conference events accessible to you.If you require special arrangements,or a Indianapolis,IN 46204
special diet,please notify ILMCT on your registration Dorm. ILMCT may not be able to accommodate Fax:(317)237-6206
such requests the day of the event.
Taylor, Karen E.
To: Ashley Spurgeon
Subject: RE:ILMCT 82nd Annual Conference Registration Invoice
Thank you,
Ashley Spurgeon - Office and Member Services Manager
125 W. Market St., Ste. 100, Indianapolis, IN 46204
P: 317.237.6200 x232 F: 317.237.6206
Accelerate
r. D
Indiana
TACT is now Aim. Accelerate Indiana Municipalities. Think Indiana Association of Cities and Towns, taken to
the next level. More modern. More strategic. More collaborative. In the days and weeks ahead we are excited
to share more about the changes in our organization and how we hope this new, vibrant approach is just the
beginning of another 125 years of working together with you on behalf of Indiana's economic engines, its
cities and towns.
From:Taylor, Karen E. [mailto:ktaylor@carmel.in.govl
Sent:Thursday, May 31, 2018 1:40 PM
To:Ashley Spurgeon<ASpurgeon@aimindiana.org>
Subject: ILMCT 82nd Annual Conference Registration Invoice
Good afternoon Ashley.
Christine Pauley,the City of Carmel Clerk Treasurer,will be attending the ILMCT 82nd Annual Conference in South Bend
June 10-14.Are we able to register her and be invoiced the total Registration Fee of$475.00?
Kind regards,
Office Administrator
Clerk-Treasurer's Office
1 Civic Square
Cannel,IN 46032
317-571-2453
317-571-2510 - fax
x,
CONFIDEWTIALITYNOTICE: This.E-mail(including attachments)is covered by the Electronic Communications Privacy Act, 18 U.S C.§§2510-
2521, is confidential and inay be legally privileged.If you are not the intended recipient,you are hereby notified that any retention,dissemination,
1
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The ILMCT 82nd Annual Conference&State Board of Accounts School will be held June 10-14at the Century Center in South Bend,Indiana. ILMCT
President Terd Buckmaster,Clerk-Treasurer,Walkerton,will preside over the Opening and Closing Business Sessions, Hear vital information from anumber
ofstate agencies,including the State Board ofAccounts. Monday will highlight educational classes that will provide important information onyear end
accounting,tax increment financing,and ethics.
STATE ��K�� /l� ��p/lDW�� OP���|
� |r�x � uVm ��� �J| ACCOUNTS SCHOOL
State Board ofAccounts School inu"called mooUng" Indiana law(IG 5'11' STRATEGIES FOR"YEAR END"ACCOUNTING AND REPORTING
14-1)allows for city and town officials who attend called meetings topay Robyn Cook,mwo.CMC,o/mk-nnmomr,Atlanta
for registration mboreimbursed for travel expenses from the General Fund Jim Higgins,Partner,LING CPAs aAdmsom
from any money not otherwise appropriated. Further,tie law specifies
��ad�mfor mUi�m�on�dtnmo|expenses inuunndwhile��nd}ngu An�0�aUiong��rmpn�od»`�homixaxmudnu �hand|oyou�ond
called meeting may not bodenied bythe body responsible for the approval accounting and reporting,and there iuehard way.The hard way,or
course,io�save uUthe work ur�|the o)mm�hhour and nomp|��your
of�oo!�mJ�eo�imoomp|iaow��|C5'11'1O'1�Oand\C5-11'14'1� '
year-end filing under serious timoconstraints.|othis course,you will
For officials who are unable tnattend the full conference,State Board ofAc- pick uptricks and techniques for completing your annual accounting and
counts School|oanopportunity tofocus uneducation byattending events reporting responsibilities instages throughout the year,ooyou can work
onTuesday and Wednesday orVednoxdayon|y smarter.
��U�8T|��N �UV2�[� E�K�0W��A�C���00E@P8NS�K��E@
EDUCATIONAL �����J��
Karen Arland,mCounsel,Ice Miller LLP
TIF:THE BEGINNING,MIDDLE,END AND MORE Chip Taylor,poo,Bowen Institute,Ball State University
Matt Enhode,Principal,omomm» Lori Torres,Indiana Inspector General
Heather James,Partner,Ice Miller LLP There are many laws and guidelines that govern behavior among
Tax Increment Financing,TIF,iuucrucial economic development tooi municipal officials where little gray area exists. Likewise,there are many
itcan also boconfusing and complicated! We'll start adthe beginning situations where ethical dilemmas require discretion and choices be-
and givingyoutho411 onall things TIE When should you create uTIF bwoonright and right. Our presenters and panelists will take adeep dive
district? How isuTIF district created?How can TIF proceeds bospent? into ethics and ensure Hoosier clerks and clerk-treasurers umoVuippad
humuko�ioo iN�rmoddocioionx
MW�umthe mpo�ngmquimmon�?How doyou dissolve o�Fdi�hd? ' '
Join uofor this sturt-to'hniohdiscussion onT|F!
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DOUQLET86EBYHILTON HOTEL SOUTH BEND(HOST HOTEL) COURTYARD 0YMARRIOTT SOUTH BEND DOWNTOWN
123NDr.Martin Luther King Jr.Blvd CHECK IN: 3:00 p.m. 121 SDr.Martin Luther King Jr.Blvd CHECK IN: 3:00 p.m.
South Bend,|N4G8O1 &HEOKDUM 12:00 p.m. South Bend,|N408O1 CHECK OUT, 12:00 p.m.
(8G6)883'5713 (888)238'2427
RESERVATION DEADLINE RESERVATION DEADLINE
ROOM RATES: May 17.2O18 ROOM RATES: May 17,2018
*g8plus tax(currently 13%) $98plus tax(currently 13%> GROUP CODE:|U0CT
�
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Hotel Reservations conmmo�°=�
Hotel reservations should homade kycontacting the hotel ofyour choice directly. Except for the Annual Banquet,business casual attire iosuggested for conference
Reservations must bomade byMay 17.cu1omreceive the special rate. |UNCT events.For the Annual Banquet,cocktail attire is suggested,Event room temperatures
ionot responsible for hotel reservations orcancellations. may vary beyond|uN[Jcontrol;please wear layers ofclothing for your comfort.
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SUNDAY,JUNE 10
T
Conference:Aeoisira 10 7:00 a.m; Conference Registration
8;45.'m.
4:00 p.m.— Executive Committee Meeting 7:30 a.m.— Exhibit Hall Open
5:00 p.m. 4:30 p.m.
Executive Committee*Notre Dame Tour 730 a.m.7 Continental Breakfast with Exhibitors
60
_psn
6:30 p.m.— Executive Committee Dinner 9:00 a.m.— State Board of Accounts School
8:00 p.m. 10:00 a.m.
:45:00 p m = Confere6ce:NetwbrIkIdg Suite,:, 10:00 a.m. Break with Exhibitors
Midnight 10:30 a.m. W
10:30 a.m.— State Board of Accounts School
11:30 a.m.
a n � Conference eqisr lon
11:30 a.m. Lunch with.Exhibitor's
. ..... 1:00 p.m
9:00 a.m.— Institute/Academy Class:
11:00 a.m. TIF—The Beginning,Middle,End and More 1:00 P.M.— State Board of Accounts School
2:00 p.m.
Strategies
1100 a.m lnstltutefficademy.C!aps
12:00 p.rRforII-Year pIoAd-counfing'afid Reporting 2:00:p m Break:
2:15 p.m.
12:00 p.m.— Luncheon
1:00 p.m. 2:15 p.m.— State Board of Accounts School
3:30 p.m.
1: 0.p..rn . Institute/Academy diasS'...::-
UO 0 Practices and Responsibilities 8:30.0..m.— Break with Exhibitors
.m. Ethics Laws: rac
4:00'p.m
7:00 p.m.— DJ Entertainment
10:00 p.m. 4:00 p.m. Grand Prize Giveaway,Vendor Door Prizes&Exhibit
Hall Closes
k' -1
7 00 p.m. CConference'Netvvbr,Networking Sulte
Midnight 4:00 p:m — Confer. enc.e Networking: uite
UO P.M.
Ina
5:00 p.m.— Conference Registration
7100 an;- Conference Registration 6:00 p.m.
6!00 p.m
00:p.m Ppesident'Ie ption
7:30 a.m.— State Board of Accounts School Continental Breakfast '7:00 p.m.
8:45 a.m.
7:00 p.m.— Annual Banquet
4:0 a.m.— State,Board of Accounts School 11:00 P.M.
:12:00 On.
12:00 p.m.— State Board of Accounts School Luncheon
1:00 P.M. 8:00 a.m.— Closing Session&Breakfast
10:00 a.m.
130*1J..m.= Opening BusinessE,'M
qdon
330p.m`
:j
4:00 P.M.— Conference Networking Suite
5:00 p.m.
T:05,pm. me R Welcome Party South Bend Cubs vs Dayton Dragons..
9
10:00 p.m.— Conference Networking Suite
Midnight
.............