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HomeMy WebLinkAbout326249 06/12/18 `/ °; CITY OF CARMEL, INDIANA VENDOR: 115100 ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAW CHECK AMOUNT: $****11,403.60* ,a CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 326249 �"?iBii'6�. CARMEL IN 46032 CHECK DATE: 06/12/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 103 5023990 5/18 280.80 OTHER EXPENSES 106 5023990 5/18 3,978.00 OTHER EXPENSES 1081 4340000 5/18 3,104.40 LEGAL FEES 1091 4340000 5/18 2,418.00 LEGAL FEES 1125 4340000 5/18 1,622.40 LEGAL FEES ACCOUNTS PAYABLE VOUCHER. CITY OF CARMEL . . VOUCHER_ NO. WARRANT NO. An invoice of bill to be properly itemized must show;kind of service,:where performed,dates service rendered;by Vendor# 1151 00Allowed" 20_ whom;.rates per day,number of hburs,'rate'per hour;-number of'units,"pice"per unit,etc. Grisham, Debra M. Payee: Attorney at Law LLC 922 East Greyhound Pass In Sum of$ Purchase Order# " ,Carmel,:IN. 46032 115100: .Grisham, Debra M. Terms: $ Attomey:at Law LLC: Due 11,403:60 . . . . . . . . . . . . , 922.East Greyhound.Pass ON ACCOUNT OF APPROPRIATION FOR r Carmel, IN 46032 101 General/103 Parks Capital'/106 Park Impact 1108 ESE 1109 MCC : '. PO#ornvoice Description" INVOICE NO. ACCT#!TITLE -AMOUNT Dept# Invoice"Date ' Number - (or note'attached.invoice(s)or bill(s)) PO# Amount 1125 5/18 4340000: $ 1,622.40 Board"Members 6/4/18 : 5/18 . Legal Services May'18 $ 9,622.40 103 5/18 :5023990; .$ 280.80 6/4/18. 5/18. " Legal Services May'18 $ 280.80 106 5/18 5023990 $ 3,978.00 " f hereby certify that the attached invoice(s),or, 6/4/18 5/18, Legal Seniices May'18. $ 3,978.00 1081799'. 5/184340000; ' $, .3,104.40: bill(s)is(are)true and.conect:and;thatthe 6/4/18 5/18: Legal Services Ma '18: $, .3;104'.40 1091 5/18 4340000 $ 2,418.00 materials or services itemized thereon for 6/4/18 5/18 Legal Services May'18 $ 2,418.00, which charge js.made were ordered and' received except Do Not Mail $ 11,403.60. . . . . . : Total . $ 11,403.60- :June 1;403.60:June 6,:2018 I'hereby certify that the attached invoice(s),'or bills)is'(are)true and correct and l have audited'same in'accordance'• with IC 5-11-10=1.6 Cost distribution.Iedger classification if claim'paid motor vehicle highway fund Signature.: :20 Accounts Payable Coordinator. . . . _ . ,Clerk,Treasurer. . Title. Et IV JUN 0 4 2010 PY: Professional Services I nvoiceISeN�c sMa 7� y FOR SERVICES RENDERED Date:6-14`/2018 FROM 5/1/18 THROUGH 5/31/18 1125-1-01-4340000 $ 1,622.40 103-5023990 $ 280.80 Provider: Debra M. Grisham, Attorney at Law LLC 106-5023990 $ 3,978.00 Address:E922E Greyhound Pass 1081-99-4340000 $ 3,104.40 mel, IN 46032 1091-4340000 $ 2,418.00 FAW Telephone: 317-690-1597 Email: dsrishamlaw@gmail.com 1215-413H Capital Maintenance $ 452.40 Project Name: General Park Legal and Business Services roiai ciayrownship $ `_ ti4s2.ao Invoice No: 5.18 $ 11,856.00 Hourly Rate: $156.00 Approval Date `� L Service Date Description of Service Hous Worked Amount Due 5/1/2018 Received and reviewed SmithGroupJJR 1.9 $296.40 10%, ("SGJJR") drawings depicting the City of Carmel Best Management Practices ("BMP") easement requirements regarding the stormwater permit application for West Park-The Groves Rebid Project("WP-TGRP"). Communications with SGJJR Engineer M Dovalina, and M Westermeier regarding the same. Started review of City of Carmel stormwater management permit requirements. Communications from Contractor and SGJJR Lead Engineer J Fink, regarding a change order for treatment of unsuitable soils. Met with M Westermeier regarding the same. Worked on investigation regarding notice of 0.8 $124.80 leg 1 claim MCCSKFCU5374. Updated the file. Worked on and distributed for comment the 1.5 $234.00 resolution draft regarding the close out terms of the Boyle Contract for the Monon Community Center Entrance and Fitness Enhancement Project("MCCEFEP"). [.5 Hour NC.] Met with M Westermeier and M Klitzing 0.6 $93.60 regarding board governance matters, cancellation of the Park Board's Regular May meeting. 1 Service Date Description of Service Hours Worked Amount Due 5/2/2018 Communications with litigation counsel 0.3 $46.80 lot regarding Leyndyke lawsuit. Continued to revise the EZChildTrack Software 1.5 $234.00 J JFG I-°1j Agreement pursuant to discussion notes. Completed initial review of City of Carmel 2.8 $436.80 stormwater management permit requirements for WP-TGRP. Communications from M Dovalina and City of Carmel's A Lopez regarding the same. Communications from J Fink regarding change order document requirements and logistics. Met with M Westermeier and J Fink regarding the same. Communications with M Westermeier, M Klitzing and R Taylor regarding Special Park Board meeting to address claims and claims related matters. [.5 Hour NC.] Communications with M Westermeier regarding 0.2 $31.20 the Certificate of Substantial Completion for the MCCEFEP. Updated the file. Communications with W Franklin regarding her 0.2 $31.20 tot COID status and next steps. 5/3/2018 Met with S Young regarding scheduled Special 0.2 $31.20 lot Park Board meeting on 5-7-2018. Provided suggested revised EZChildTrack 1.5 $234.00 I OB I.11q Software Agreement draft to CCPR management for comment. Communications with M Klitzing and K Baumgartner regarding the same and continued work on revisions. Communications from M Klitzing and met with M 0.8 $124.80 I o t Westermeier and K Baumgartner regarding personnel matters involving a work plan ("WP"). Reviewed WP draft and discussed comments with K Baumgartner. Met with M Westermeier regarding the WP- 1.4 $218.40 V TGRP progress meeting with Gibraltar and SGJJR. Communications regarding receipt of the State Construction Design Release. Communications regarding various permits. Worked on and communications with J Fink and M Westermeier regarding document preparation for the Special Park Board meeting to be held on 5-7-2018. 2 Service Date Description of Service Hours Worked Amount Due Drafted and distributed for comment, a 0.4 $62.40 ILIS'-y 13I'+ coversheet for the resolution regarding the BCMI contract close out terms for the MCCEFEP. Received communications from M Klitzing 0.2 $31.20 tog 1 regarding the City's reaction to the CCPR proposed revisions to the City's law enforcement services Agreement(the "Police Services Agreement"). Updated the file. 5/4/2018 Communications from and met with K 0.3 $46.80 (v I Baumgartner regarding personnel WP meeting. Multiple communications with litigation counsel 1 $156.00 lot regarding the Leyndyke lawsuit. Received and reviewed status report and communications to CCPR management regarding the same. Received and reviewed responses and comments to litigation counsel regarding the Worked on multiple communications with M 1.2 $187.20 Po(, Westermeier, J Fink and S Young regarding, WP-TGRP matters primarily regarding Change Order#001 and the corresponding documentation. Received and briefly reviewed Park Board real 0.2 $31.20 )o t property'assessments. Met with K Baumgartner to discuss the 1 $156.00 lols I EZChildTrack Software Agreement and after making the final revisions, distributed the same to all appropriate parties including E Adams, the attorney representing GTSoft, Inc., owner of EZChildTrack software. Updated the file. 5/7/2018 Reviewed draft of WP-TGRP Change Order 2.4 $374.40 1 �� #001 and the Contract Documents and multiple communications with J Fink, M Westermeier and S Young regarding the same as well as the final content of Change Order#001 coversheet for the 5-7-2018 Special Park Board meeting. Communications regarding permit status. Worked on matters related to W Franklin's 0.3 $46.80 1'91 COID and communications with S Young regarding the same. 3 Service Date Description of Service Hours Worked Amount Due Received and reviewed E Adams' response to 1.8 $280.80 )DWI-75, the May 4, 2018 revision of the EZChildTrack Software Agreement; reviewed pertinent Indiana law provisions and consulted with AIM's J Woods regarding jurisdictional, indemnification and e-verify requirements. Discussed the same with M Westermeier. Addressed matters regarding BCMI contract 0.4 $62.40 I Z)5--AAt+ close out terms for the MCCEFEP. Prepared for and attended the Special Park 0.8 $124.80 ® I Board meeting. [.2 Hour NC.] 5/8/2018 Communications to S Young, A Kostrzewa, M 1 $156.00 Y�(� Westermeier, and multiple communications with J Fink regarding Change Order#001 and documents submitted to the City of Carmel for the WP-TGRP. Updated the file. Multiple communications regarding permit status. Worked on post meeting matters including 0,8 (c2•q0 $124.80 I o meeting memoranda, file organization and 62 .404(314 coordination with S Young and A Kostrzewa for the MCCEFEP and W Franklin's COID. Worked on the EZChildTrack Software 1.7 $265.20 1 JS61.,jei agreement terms. [.5 Hour NC.] Worked on Cause No. 29D06-1804-F6-003009 0.4 $62.40 l o t regarding a vendor's stolen equipment from Central Park. 5/9/2018 Received, reviewed with M Westermeier and 0.6 $93.60 Iv 3 responded to M Krosschell regarding, proposed change orders for the Monon Rehabilitation - Phase I Project("MR-PIP"). Multiple subsequent emails with M Krosschell regarding necessary revisions thereof. Communications with A Kostrzewa and J Fink 0.5 $78.00 19 y regarding preferred designations of subsequent change orders expected to be provided under Master Change Order#001. Researched recent public works law changes 1 $156.00 I and guaranteed savings contract possibilities for the MCC and communications with M Westermeier regarding the same. [1 Hour NC.j 4 Service Date Description of Service Hours Worked Amount Due Continued work on the EZChildTrack Software 1.6 $249.60 !A I, ,qrest agreement terms and communications with M Klitzing, M Westermeier and K Baumgartner regarding the same. Prepared for discussion about the same. 5/10/2018 Met with M Westermeier and K Baumgartner 1.8 $280.80 1_1g I_gcl regarding the EZChildTrack Software Agreement terms and communications to E Adams regarding the same. Worked on contract revisions. Reviewed S Young's May 7, 2018 Special Park 0.7 $109.20 Board meeting minutes, worked on and reviewed comments with S Young regarding the t o t same. Received revised MTR-PIP Project Change 0.6 $93.60 103 Orders for M Westermeier signature. Discussed with and provided the same to S Young to obtain M Westermeier signature. 5/11/2018 Communications with S Young regarding MTR- 0.2 $31.20 10 ,3 PIP Change Orders. [.2 Hour NC] Communications from E Adams regarding 0.1 $15.60 EZChildTrack Software agreement terms. 5/14/2018 Reviewed and communications with J Fink 1 $156.00 [ regarding, the WP-TGRP construction progress meeting minutes and permit status. 5/15/2018 Communications with M Westermeier regarding 0.2 $31.20 ®3 an incident on the Monon during the MTR-PIP. Communications with A Kostrzewa regarding 2.8 $436.80 record retention schedules applicable to CCPR to use to explain to E Adams the document destruction requirements for the EZChildTrack Software Agreement. Prepared another revised contract with attending explanations and legal requirements that dictate CCPR agreements and provided the same to E Adams. Multiple communications with M Westermeier regarding the same. Communications with M Klitzing regarding the same. [.5 Hour NC.] Met with M Westermeier regarding various park 0.5 $78.00 lot matters including Park Board governance, transition matters, project status, outstanding and possible claims. 5 Service Date Description of Service Hours Worked Amount Due Communications with litigation counsel 0.4 $62.40 l o regarding Leyndyke lawsuit. Met with M Westermeier regarding the same. 5/16/2018 Communications with litigation counsel 0.5 $78.00 l 1 regarding Leyndyke lawsuit. Multiple communications with E Adams 1.2 $187.20 regarding delivery of a revised version of the EZChildTrack Software Agreement and reviewed, considered and discussed the same with M Westermeier, M Klitzing and K Baumgartner. Responded to E Adams regarding the same. Updated the file. Communications with A Kostrzewa and W 0.3 $46.80 I J Franklin regarding COID filing matters. Received and filed an additional, actual, tort 2.2 $343.20 i c� claim notice regarding Tort Claim MCCSKFCU5374; met with M Westermeier regarding the same. Multiple communications with CCPR staff regarding this matter. Communications with US Communities 0.3 $46.80 l representative D Looney regarding CCPR purchasing methods and communications with M Klitzing , M Westermeier and K Baumgartner regarding the same. Communications to M Westermeier, M Klitzing 0 $0.00 and K Baumgartner regarding local income tax distributions. [.2 Hour NC.] 5/17/2018 Communications with US Communities 0 $0.00 _. representative D Looney and M Klitzing regarding a June meeting with CCPR. [.2 Hour NC.] Multiple communications with J Fink, M 2.7 $421.20 Westermeier, M Klitzing and K Baumgartner regarding Gibraltar work under Change Order #001 for WP-TGRP, including a conference call and discussion of next steps regarding the same. Communications from Hamilton County 0.2 $31.20 i J 1 Prosecutor regarding Cause No. 29D06-1804- F6-003009. 6 Service Date Description of Service Hours Worked Amount Due Received from E Adams, a revised version of 1.9 $296.40 ( ORI-51 the EZChildTrack Software Agreement that met CCPR's requirements and met with M Klitzing regarding the same. Reviewed and prepared the Agreement for signature and attached all contract exhibits. Forwarded to E Adams a pdf of the final agreement with M Klitzing's signature and suggested next steps. 5/18/2018 Received from E Adams, a fully executed 1 $156.00 I d%(-JJ scanned copy of the EZChildTrack Software Agreement. Reviewed and communications to E Adams and CCPR management with a request for certificates of insurance, a finding of a minor typographical error and a suggested cure of the same. Met with M Westermeier and M Klitzing 3 $468.00 J(p regarding WP-TGRP, the status of permits, etc. Reviewed Gibraltar Contract Documents for the WP-TGRP and met with M Westermeier regarding the same. [.5 Hour NC.] Communications to Hamilton County Prosecutor 0.3 $46.80 101 with additional information regarding Cause No. 29 D06-1804-F6-003009. 5/21/2018 Communications regarding Gibraltar work at the 0 $0.00 WP-TGRP under Change Order#001 and stormwater permit status. [.2 Hour NC.] 5/22/2018 Communications regarding Gibraltar work under 0.5 $78.00 i Change Order#001 and site requirements. 5/23/2018 Communications regarding WP-TGRP 0.5 $78.00 vv stormwater permit status. Addressed issue of e- verify verifications. 5/24/2018 Met with M Westermeier and M Klitzing 0.7 $109.20 !d(a regarding the WP-TGRP. Communications with the insurance adjuster 2.6 $405.60 regarding Tort Claim MCCSKFCU5374 and communications to A Kostrzewa regarding �i l BCMI insurance policy for the MCCEFEP in reference to the same. Received, briefly reviewed the BCMI insurance policy and provided the pertinent Contract documents to the insurance adjuster. 7 Service Date Description of Service Hours Worked Amount Due 5/25/2018 Received communications from M Klitzing 1.5 $234.00 105 ` regarding the City's latest revisions to the Police Services Agreement. Reviewed the same and provided a summary and redline of the changes and deleted provisions. Met with M Westermeier regarding the same. Communications with J Fink regarding status of 1.3 $202.80 1 the WP-TGRP permits. Provided to J Fink a sample Stormwater Operation and Maintenance Manual ("O & M Manual")filed on another project. Met with M Westermeier regarding the same. [1 Hour NC.] Continued to work on Tort Claim 0.7 $109.20 1 t MCCSKFCU5374. Reviewed the EZChildTrack Software 0.5 $78.00 OT t Agreement COI. Met with M Westermeier regarding various park 0.2 $31.20 e 3 matters including the MRP-PIP status. Met with M Westermeier regarding the 0.3 $46.80 101 personnel matters. 5/29/2018 Communications J Fink and CCPR 1 $156.00 l a to Management regarding my review of the City of Carmel Stormwater management easement requirements as regards the WP-TGRP permits. Discussed the City's process with M Westermeier and communications with other CCPR engineers. Met with M Westermeier and M Klitzing regarding Gibraltar's work and permit status. Communications from K Baumgartner and 0.4 $62.40 1 �9 obtained input from M Westermeier, M Klitzing and K Baumgartner regarding the City's latest revisions to the Police Services Agreement. Updated the file. Met with M Westermeier and M Klitzing 0.4 $62.40 I 0 L regarding matters related to Tort Claim CPWCGPFBX4728 and otherwise worked on the same. Communications with E Adams regarding the 0.5 $78.00 JaIct-`t, cure of a typo in the EZChildTrack Software Agreement and Certificates of Insurance. 8 Service Date Description of Service Hours Worked Amount Due Communications with CCPR staff regarding Tort 3 $468.00 Claim MCCSKFCU5374 and otherwise worked on the investigation. Updated the file. [1 Hour NC.] 5/30/2018 Worked on Stormwater permit issues including 2.3 $358.80 [J receipt of the O & M Manual. Communications with J Fink, other engineers regarding past project requirements and with City of Carmel engineering department who provided the Easement agreement form. Communications with J Fink regarding the curb cut request for the City of Carmel Board of Public Works. Communications with the Hamilton County Recorder's Office regarding filing requirements for the O & M Manual and addressed the same with J Fink. Received from J Fink, discussed with M Westermeier and provided to M Krosschell, CAD files for stormwater easements to request a proposal to draft legal descriptions necessary for the easement. Multiple communications with E Adams 1 $156.00 )aVi-ii regarding initialed and dated revised page 6 to correct the typo discovered earlier, correct information for the COI and.provided to him and CCPR management the revised final EZChildTrack Software Agreement with GTSoft, Inc. Updated the file. Continued to work on matters regarding Tort 1 $156.00 f a5 Claim MCCSKFCU5374. [.5 Hour NC.] 5/31/2018 Communications with CCPR staff regarding Tort 1.5 $234.00 1 oS Claim MCCSKFCU5374. Worked on the investigation and updated the file. 9 Service Date Description of Service Hours Worked Amount Due Communications with J Fink regarding the O & 1.3 $202.80 lot.. M Manual and communications with S Young regarding file conversion to add Hamilton County Recorder filing requirements and otherwise prepared the O & M Manual for recording including obtaining the notarized signature and adding the deed cross references after confirming with M Westermeier the extent of the stormwater easement. Continue to receive from Gibraltar, e-verify verifications. Met with M Westermeier regarding the O & M Manual and issues raised by Gibraltar regarding the Work and Change Order#001. [.5 Hour NC.] Worked on and discussed with M Westermeier 1.6 $249.60 o I and M Klitzing, the Police Services Agreement received from the City of Carmel, made revisions and provided the same to M Klitzing , M Westermeier and K Baumgartner for delivery to the City for review. FEE Totals 76 $11,856.00 Signature: DeUralM. Cirtsham 10