HomeMy WebLinkAbout326249 06/12/18 `/ °; CITY OF CARMEL, INDIANA VENDOR: 115100
ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAW CHECK AMOUNT: $****11,403.60*
,a CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 326249
�"?iBii'6�. CARMEL IN 46032 CHECK DATE: 06/12/18
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
103 5023990 5/18 280.80 OTHER EXPENSES
106 5023990 5/18 3,978.00 OTHER EXPENSES
1081 4340000 5/18 3,104.40 LEGAL FEES
1091 4340000 5/18 2,418.00 LEGAL FEES
1125 4340000 5/18 1,622.40 LEGAL FEES
ACCOUNTS PAYABLE VOUCHER.
CITY OF CARMEL . .
VOUCHER_ NO. WARRANT NO.
An invoice of bill to be properly itemized must show;kind of service,:where performed,dates service rendered;by
Vendor# 1151 00Allowed" 20_ whom;.rates per day,number of hburs,'rate'per hour;-number of'units,"pice"per unit,etc.
Grisham, Debra M. Payee:
Attorney at Law LLC
922 East Greyhound Pass In Sum of$ Purchase Order# "
,Carmel,:IN. 46032 115100: .Grisham, Debra M. Terms:
$
Attomey:at Law LLC: Due
11,403:60
. . . . . . . . . . . . ,
922.East Greyhound.Pass
ON ACCOUNT OF APPROPRIATION FOR r Carmel, IN 46032
101 General/103 Parks Capital'/106 Park Impact 1108
ESE 1109 MCC : '.
PO#ornvoice Description"
INVOICE NO. ACCT#!TITLE -AMOUNT
Dept# Invoice"Date ' Number - (or note'attached.invoice(s)or bill(s)) PO# Amount
1125 5/18 4340000: $ 1,622.40 Board"Members 6/4/18 : 5/18 . Legal Services May'18 $ 9,622.40
103 5/18 :5023990; .$ 280.80 6/4/18. 5/18. " Legal Services May'18 $ 280.80
106 5/18 5023990 $ 3,978.00 " f hereby certify that the attached invoice(s),or, 6/4/18 5/18, Legal Seniices May'18. $ 3,978.00
1081799'. 5/184340000; ' $, .3,104.40: bill(s)is(are)true and.conect:and;thatthe 6/4/18 5/18: Legal Services Ma '18: $, .3;104'.40
1091 5/18 4340000 $ 2,418.00 materials or services itemized thereon for 6/4/18 5/18 Legal Services May'18 $ 2,418.00,
which charge js.made were ordered and'
received except
Do Not Mail
$ 11,403.60. . . . . . : Total . $ 11,403.60-
:June
1;403.60:June 6,:2018
I'hereby certify that the attached invoice(s),'or bills)is'(are)true and correct and l have audited'same in'accordance'•
with IC 5-11-10=1.6
Cost distribution.Iedger classification if
claim'paid motor vehicle highway fund Signature.: :20
Accounts Payable Coordinator. . . . _ . ,Clerk,Treasurer. .
Title.
Et IV
JUN 0 4 2010
PY:
Professional Services I nvoiceISeN�c sMa 7� y
FOR SERVICES RENDERED Date:6-14`/2018
FROM 5/1/18 THROUGH 5/31/18
1125-1-01-4340000 $ 1,622.40
103-5023990 $ 280.80
Provider: Debra M. Grisham, Attorney at Law LLC 106-5023990 $ 3,978.00
Address:E922E Greyhound Pass 1081-99-4340000 $ 3,104.40
mel, IN 46032 1091-4340000 $ 2,418.00
FAW
Telephone: 317-690-1597
Email: dsrishamlaw@gmail.com 1215-413H Capital Maintenance $ 452.40
Project Name: General Park Legal and Business Services roiai ciayrownship $ `_ ti4s2.ao
Invoice No: 5.18 $ 11,856.00
Hourly Rate: $156.00 Approval Date `� L
Service Date Description of Service Hous Worked Amount Due
5/1/2018 Received and reviewed SmithGroupJJR 1.9 $296.40 10%,
("SGJJR") drawings depicting the City of Carmel
Best Management Practices ("BMP") easement
requirements regarding the stormwater permit
application for West Park-The Groves Rebid
Project("WP-TGRP"). Communications with
SGJJR Engineer M Dovalina, and M
Westermeier regarding the same. Started
review of City of Carmel stormwater
management permit requirements.
Communications from Contractor and SGJJR
Lead Engineer J Fink, regarding a change order
for treatment of unsuitable soils. Met with M
Westermeier regarding the same.
Worked on investigation regarding notice of 0.8 $124.80 leg 1
claim MCCSKFCU5374. Updated the file.
Worked on and distributed for comment the 1.5 $234.00
resolution draft regarding the close out terms of
the Boyle Contract for the Monon Community
Center Entrance and Fitness Enhancement
Project("MCCEFEP"). [.5 Hour NC.]
Met with M Westermeier and M Klitzing 0.6 $93.60
regarding board governance matters,
cancellation of the Park Board's Regular May
meeting.
1
Service Date Description of Service Hours Worked Amount Due
5/2/2018 Communications with litigation counsel 0.3 $46.80 lot
regarding Leyndyke lawsuit.
Continued to revise the EZChildTrack Software 1.5 $234.00 J JFG I-°1j
Agreement pursuant to discussion notes.
Completed initial review of City of Carmel 2.8 $436.80
stormwater management permit requirements
for WP-TGRP. Communications from M
Dovalina and City of Carmel's A Lopez
regarding the same. Communications from J
Fink regarding change order document
requirements and logistics. Met with M
Westermeier and J Fink regarding the same.
Communications with M Westermeier, M
Klitzing and R Taylor regarding Special Park
Board meeting to address claims and claims
related matters. [.5 Hour NC.]
Communications with M Westermeier regarding 0.2 $31.20
the Certificate of Substantial Completion for the
MCCEFEP. Updated the file.
Communications with W Franklin regarding her 0.2 $31.20 tot
COID status and next steps.
5/3/2018 Met with S Young regarding scheduled Special 0.2 $31.20 lot
Park Board meeting on 5-7-2018.
Provided suggested revised EZChildTrack 1.5 $234.00 I OB I.11q
Software Agreement draft to CCPR
management for comment. Communications
with M Klitzing and K Baumgartner regarding
the same and continued work on revisions.
Communications from M Klitzing and met with M 0.8 $124.80 I o t
Westermeier and K Baumgartner regarding
personnel matters involving a work plan ("WP").
Reviewed WP draft and discussed comments
with K Baumgartner.
Met with M Westermeier regarding the WP- 1.4 $218.40 V
TGRP progress meeting with Gibraltar and
SGJJR. Communications regarding receipt of
the State Construction Design Release.
Communications regarding various permits.
Worked on and communications with J Fink and
M Westermeier regarding document preparation
for the Special Park Board meeting to be held
on 5-7-2018.
2
Service Date Description of Service Hours Worked Amount Due
Drafted and distributed for comment, a 0.4 $62.40 ILIS'-y 13I'+
coversheet for the resolution regarding the
BCMI contract close out terms for the
MCCEFEP.
Received communications from M Klitzing 0.2 $31.20 tog 1
regarding the City's reaction to the CCPR
proposed revisions to the City's law
enforcement services Agreement(the "Police
Services Agreement"). Updated the file.
5/4/2018 Communications from and met with K 0.3 $46.80 (v I
Baumgartner regarding personnel WP meeting.
Multiple communications with litigation counsel 1 $156.00 lot
regarding the Leyndyke lawsuit. Received and
reviewed status report and communications to
CCPR management regarding the same.
Received and reviewed responses and
comments to litigation counsel regarding the
Worked on multiple communications with M 1.2 $187.20 Po(,
Westermeier, J Fink and S Young regarding,
WP-TGRP matters primarily regarding Change
Order#001 and the corresponding
documentation.
Received and briefly reviewed Park Board real 0.2 $31.20 )o t
property'assessments.
Met with K Baumgartner to discuss the 1 $156.00 lols I
EZChildTrack Software Agreement and after
making the final revisions, distributed the same
to all appropriate parties including E Adams, the
attorney representing GTSoft, Inc., owner of
EZChildTrack software. Updated the file.
5/7/2018 Reviewed draft of WP-TGRP Change Order 2.4 $374.40 1 ��
#001 and the Contract Documents and multiple
communications with J Fink, M Westermeier
and S Young regarding the same as well as the
final content of Change Order#001 coversheet
for the 5-7-2018 Special Park Board meeting.
Communications regarding permit status.
Worked on matters related to W Franklin's 0.3 $46.80 1'91
COID and communications with S Young
regarding the same.
3
Service Date Description of Service Hours Worked Amount Due
Received and reviewed E Adams' response to 1.8 $280.80 )DWI-75,
the May 4, 2018 revision of the EZChildTrack
Software Agreement; reviewed pertinent Indiana
law provisions and consulted with AIM's J
Woods regarding jurisdictional, indemnification
and e-verify requirements. Discussed the same
with M Westermeier.
Addressed matters regarding BCMI contract 0.4 $62.40 I Z)5--AAt+
close out terms for the MCCEFEP.
Prepared for and attended the Special Park 0.8 $124.80 ® I
Board meeting. [.2 Hour NC.]
5/8/2018 Communications to S Young, A Kostrzewa, M 1 $156.00 Y�(�
Westermeier, and multiple communications with
J Fink regarding Change Order#001 and
documents submitted to the City of Carmel for
the WP-TGRP. Updated the file. Multiple
communications regarding permit status.
Worked on post meeting matters including 0,8 (c2•q0 $124.80 I o
meeting memoranda, file organization and 62 .404(314
coordination with S Young and A Kostrzewa for
the MCCEFEP and W Franklin's COID.
Worked on the EZChildTrack Software 1.7 $265.20 1 JS61.,jei
agreement terms. [.5 Hour NC.]
Worked on Cause No. 29D06-1804-F6-003009 0.4 $62.40 l o t
regarding a vendor's stolen equipment from
Central Park.
5/9/2018 Received, reviewed with M Westermeier and 0.6 $93.60 Iv 3
responded to M Krosschell regarding, proposed
change orders for the Monon Rehabilitation -
Phase I Project("MR-PIP"). Multiple subsequent
emails with M Krosschell regarding necessary
revisions thereof.
Communications with A Kostrzewa and J Fink 0.5 $78.00 19 y
regarding preferred designations of subsequent
change orders expected to be provided under
Master Change Order#001.
Researched recent public works law changes 1 $156.00 I
and guaranteed savings contract possibilities for
the MCC and communications with M
Westermeier regarding the same. [1 Hour NC.j
4
Service Date Description of Service Hours Worked Amount Due
Continued work on the EZChildTrack Software 1.6 $249.60 !A I, ,qrest
agreement terms and communications with M
Klitzing, M Westermeier and K Baumgartner
regarding the same. Prepared for discussion
about the same.
5/10/2018 Met with M Westermeier and K Baumgartner 1.8 $280.80 1_1g I_gcl
regarding the EZChildTrack Software
Agreement terms and communications to E
Adams regarding the same. Worked on
contract revisions.
Reviewed S Young's May 7, 2018 Special Park 0.7 $109.20
Board meeting minutes, worked on and
reviewed comments with S Young regarding the t o t
same.
Received revised MTR-PIP Project Change 0.6 $93.60 103
Orders for M Westermeier signature.
Discussed with and provided the same to S
Young to obtain M Westermeier signature.
5/11/2018 Communications with S Young regarding MTR- 0.2 $31.20 10 ,3
PIP Change Orders. [.2 Hour NC]
Communications from E Adams regarding 0.1 $15.60
EZChildTrack Software agreement terms.
5/14/2018 Reviewed and communications with J Fink 1 $156.00 [
regarding, the WP-TGRP construction progress
meeting minutes and permit status.
5/15/2018 Communications with M Westermeier regarding 0.2 $31.20 ®3
an incident on the Monon during the MTR-PIP.
Communications with A Kostrzewa regarding 2.8 $436.80
record retention schedules applicable to CCPR
to use to explain to E Adams the document
destruction requirements for the EZChildTrack
Software Agreement. Prepared another revised
contract with attending explanations and legal
requirements that dictate CCPR agreements
and provided the same to E Adams. Multiple
communications with M Westermeier regarding
the same. Communications with M Klitzing
regarding the same. [.5 Hour NC.]
Met with M Westermeier regarding various park 0.5 $78.00 lot
matters including Park Board governance,
transition matters, project status, outstanding
and possible claims.
5
Service Date Description of Service Hours Worked Amount Due
Communications with litigation counsel 0.4 $62.40 l o
regarding Leyndyke lawsuit. Met with M
Westermeier regarding the same.
5/16/2018 Communications with litigation counsel 0.5 $78.00 l 1
regarding Leyndyke lawsuit.
Multiple communications with E Adams 1.2 $187.20
regarding delivery of a revised version of the
EZChildTrack Software Agreement and
reviewed, considered and discussed the same
with M Westermeier, M Klitzing and K
Baumgartner. Responded to E Adams
regarding the same. Updated the file.
Communications with A Kostrzewa and W 0.3 $46.80 I J
Franklin regarding COID filing matters.
Received and filed an additional, actual, tort 2.2 $343.20 i c�
claim notice regarding Tort Claim
MCCSKFCU5374; met with M Westermeier
regarding the same. Multiple communications
with CCPR staff regarding this matter.
Communications with US Communities 0.3 $46.80 l
representative D Looney regarding CCPR
purchasing methods and communications with
M Klitzing , M Westermeier and K Baumgartner
regarding the same.
Communications to M Westermeier, M Klitzing 0 $0.00
and K Baumgartner regarding local income tax
distributions. [.2 Hour NC.]
5/17/2018 Communications with US Communities 0 $0.00 _.
representative D Looney and M Klitzing
regarding a June meeting with CCPR. [.2 Hour
NC.]
Multiple communications with J Fink, M 2.7 $421.20
Westermeier, M Klitzing and K Baumgartner
regarding Gibraltar work under Change Order
#001 for WP-TGRP, including a conference call
and discussion of next steps regarding the
same.
Communications from Hamilton County 0.2 $31.20 i J 1
Prosecutor regarding Cause No. 29D06-1804-
F6-003009.
6
Service Date Description of Service Hours Worked Amount Due
Received from E Adams, a revised version of 1.9 $296.40 ( ORI-51
the EZChildTrack Software Agreement that met
CCPR's requirements and met with M Klitzing
regarding the same. Reviewed and prepared
the Agreement for signature and attached all
contract exhibits. Forwarded to E Adams a pdf
of the final agreement with M Klitzing's
signature and suggested next steps.
5/18/2018 Received from E Adams, a fully executed 1 $156.00 I d%(-JJ
scanned copy of the EZChildTrack Software
Agreement. Reviewed and communications to
E Adams and CCPR management with a
request for certificates of insurance, a finding of
a minor typographical error and a suggested
cure of the same.
Met with M Westermeier and M Klitzing 3 $468.00 J(p
regarding WP-TGRP, the status of permits, etc.
Reviewed Gibraltar Contract Documents for the
WP-TGRP and met with M Westermeier
regarding the same. [.5 Hour NC.]
Communications to Hamilton County Prosecutor 0.3 $46.80 101
with additional information regarding Cause No.
29 D06-1804-F6-003009.
5/21/2018 Communications regarding Gibraltar work at the 0 $0.00
WP-TGRP under Change Order#001 and
stormwater permit status. [.2 Hour NC.]
5/22/2018 Communications regarding Gibraltar work under 0.5 $78.00 i
Change Order#001 and site requirements.
5/23/2018 Communications regarding WP-TGRP 0.5 $78.00 vv
stormwater permit status. Addressed issue of e-
verify verifications.
5/24/2018 Met with M Westermeier and M Klitzing 0.7 $109.20 !d(a
regarding the WP-TGRP.
Communications with the insurance adjuster 2.6 $405.60
regarding Tort Claim MCCSKFCU5374 and
communications to A Kostrzewa regarding �i l
BCMI insurance policy for the MCCEFEP in
reference to the same. Received, briefly
reviewed the BCMI insurance policy and
provided the pertinent Contract documents to
the insurance adjuster.
7
Service Date Description of Service Hours Worked Amount Due
5/25/2018 Received communications from M Klitzing 1.5 $234.00 105 `
regarding the City's latest revisions to the Police
Services Agreement. Reviewed the same and
provided a summary and redline of the changes
and deleted provisions. Met with M
Westermeier regarding the same.
Communications with J Fink regarding status of 1.3 $202.80 1
the WP-TGRP permits. Provided to J Fink a
sample Stormwater Operation and Maintenance
Manual ("O & M Manual")filed on another
project. Met with M Westermeier regarding
the same. [1 Hour NC.]
Continued to work on Tort Claim 0.7 $109.20 1 t
MCCSKFCU5374.
Reviewed the EZChildTrack Software 0.5 $78.00 OT t
Agreement COI.
Met with M Westermeier regarding various park 0.2 $31.20 e 3
matters including the MRP-PIP status.
Met with M Westermeier regarding the 0.3 $46.80 101
personnel matters.
5/29/2018 Communications J Fink and CCPR 1 $156.00 l a to
Management regarding my review of the City of
Carmel Stormwater management easement
requirements as regards the WP-TGRP
permits. Discussed the City's process with M
Westermeier and communications with other
CCPR engineers. Met with M Westermeier and
M Klitzing regarding Gibraltar's work and permit
status.
Communications from K Baumgartner and 0.4 $62.40 1 �9
obtained input from M Westermeier, M Klitzing
and K Baumgartner regarding the City's latest
revisions to the Police Services Agreement.
Updated the file.
Met with M Westermeier and M Klitzing 0.4 $62.40 I 0 L
regarding matters related to Tort Claim
CPWCGPFBX4728 and otherwise worked on
the same.
Communications with E Adams regarding the 0.5 $78.00 JaIct-`t,
cure of a typo in the EZChildTrack Software
Agreement and Certificates of Insurance.
8
Service Date Description of Service Hours Worked Amount Due
Communications with CCPR staff regarding Tort 3 $468.00
Claim MCCSKFCU5374 and otherwise worked
on the investigation. Updated the file. [1 Hour
NC.]
5/30/2018 Worked on Stormwater permit issues including 2.3 $358.80 [J
receipt of the O & M Manual. Communications
with J Fink, other engineers regarding past
project requirements and with City of Carmel
engineering department who provided the
Easement agreement form. Communications
with J Fink regarding the curb cut request for
the City of Carmel Board of Public Works.
Communications with the Hamilton County
Recorder's Office regarding filing requirements
for the O & M Manual and addressed the same
with J Fink. Received from J Fink, discussed
with M Westermeier and provided to M
Krosschell, CAD files for stormwater easements
to request a proposal to draft legal descriptions
necessary for the easement.
Multiple communications with E Adams 1 $156.00 )aVi-ii
regarding initialed and dated revised page 6 to
correct the typo discovered earlier, correct
information for the COI and.provided to him and
CCPR management the revised final
EZChildTrack Software Agreement with GTSoft,
Inc. Updated the file.
Continued to work on matters regarding Tort 1 $156.00 f a5
Claim MCCSKFCU5374. [.5 Hour NC.]
5/31/2018 Communications with CCPR staff regarding Tort 1.5 $234.00 1 oS
Claim MCCSKFCU5374. Worked on the
investigation and updated the file.
9
Service Date Description of Service Hours Worked Amount Due
Communications with J Fink regarding the O & 1.3 $202.80 lot..
M Manual and communications with S Young
regarding file conversion to add Hamilton
County Recorder filing requirements and
otherwise prepared the O & M Manual for
recording including obtaining the notarized
signature and adding the deed cross references
after confirming with M Westermeier the extent
of the stormwater easement. Continue to
receive from Gibraltar, e-verify verifications.
Met with M Westermeier regarding the O & M
Manual and issues raised by Gibraltar regarding
the Work and Change Order#001. [.5 Hour
NC.]
Worked on and discussed with M Westermeier 1.6 $249.60 o I
and M Klitzing, the Police Services Agreement
received from the City of Carmel, made
revisions and provided the same to M Klitzing ,
M Westermeier and K Baumgartner for delivery
to the City for review.
FEE
Totals 76 $11,856.00
Signature: DeUralM. Cirtsham
10