HomeMy WebLinkAboutD-2428-18 Changes to PTOSponsors: Councilors Campbell, Carter,
Finkam, Kimball, Worrell
Ordinance D-2428-18
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL,
INDIANA AMENDING CHAPTER 2, ARTICLE 3, DIVISION II,
SECTIONS 2-51 AND 2-55 OF THE CARMEL CITY CODE
Synopsis. This ordinance changes the time period for accruing and using paid time off (PTO)
benefits to coincide with each civilian employee's anniversary date of hire, changes the
bereavement leave benefit to a calendar year basis and deletes superfluous information.
WHEREAS, the City of Carmel offers a paid time off (PTO) program for civilian
employees; and
WHEREAS, the accrual and use of PTO requires specific administrative guidelines,
including dates on which certain events occur; and
WHEREAS, the current annual "use it or lose it" cut-off date for PTO benefits, the end
of the thirteenth pay period, is the same for all employees; and
WHEREAS, the current common cut-off date leads many employees to request PTO
during the same time period, potentially to the detriment of City operations; and
WHEREAS, if the PTO cut-off date is changed there is no practical reason to have the
bereavement cut-off in mid -year.
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of
Carmel, Indiana, as follows:
Section 1: The foregoing recitals are incorporated herein by this reference.
Section 2. Chapter 2, Article 3, Division II, § 2-51(a) and § 2-51(b)(1) are amended to
read as follows:
§ 2-51 Paid Time Off (PTO).
(a) Definitions.
An employee's Benefit Year shall mean the anniversary of the employee's full-time hire
date in any given year to the day preceding the anniversary date in the following year. Benefit
Years shall thus vary from employee to employee, depending on hire date.
Paid Time Off (PTO) replaces vacation time, sick time and holidays. PTO shall mean time
off with pay that shall be used for holidays and can otherwise be used at an employee's discretion
and with the approval of the employee's supervisor.
(b) PTO bank.
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Sponsors: Councilors Campbell, Carter,
Finkam, Kimball, Worrell
(1) Accruals.
a) PTO shall accrue according to the following schedule:
Years 0-5 (date of hire through end of year 5) 9.50 hours per pay period
Years 6-12 (beginning of year 6 through end of year 12) 11.25 hours per pay period
Years 13-20 (beginning of year 13 through end of year 20) 12.00 hours per pay period
Years 21+ (beginning of year 21 through date of separation) 13.00 hours per pay period
Section 3. Chapter 2, Article 3, Division II, § 2-55 (a) is amended to read as follows:
§ 2-55 Bereavement Leave.
(a) Up to three days (22.5 hours) of paid leave may, at the department head's discretion, be
granted per calendar year for a death that occurs in a full-time employee's immediate family.
This leave cannot be accumulated or carried forward to the following year.
An employee in need of more than three days for bereavement must use PTO or compensatory
time, or seek approval for additional unpaid leave through his department head, who shall review
each request on a case-by-case basis.
Section 4. All prior City ordinances or parts thereof that are inconsistent with any
provision of this Ordinance are hereby repealed as of the effective date of this Ordinance.
Section 5. If any portion of this Ordinance is for any reason declared unconstitutional,
invalid or unenforceable by a court of competent jurisdiction, such decision shall not affect the
validity of the remaining portions of this Ordinance.
Section 6. This Ordinance shall be in full force and effect from and after June 16,
2018.
PASSED by the Common Council of the City of Carmel, Indiana, this /IS day of
�m rl_ 2018, by a vote of ayes and C) nays.
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Kevin D. Rider,
Vice -President
Sponsors: Councilors Campbell, Carter,
Finkam, Kimball, Worrell
THE CITY OF CARMEL
Sue Finkam
Anthony Green
Laura D. Campbell H. Bruce Kimball
A
ie S. Pauley, C rk-Treasurer (/
Presented b me to the Mayor of the Cityof C 1 diana this G f
%—u�C. 2018, at 16P.' /5
S. Pauley,
Approved by me, Mayor of the City of Carmel, Indiana, this day of
.Tees 2018, at Z ! 3 D e.M.
mes rainard, Mayor
Prepared by: Barbara A. Lamb, Director of Human Resources
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