HomeMy WebLinkAbout326472 06/20/18 CITY OF CARMEL, INDIANA VENDOR: 355460
1. CHECK AMOUNT: $*****3,195.40*
i, ONE CIVIC SQUARE RONALD CARTER
CARMEL, INDIANA 46032 12715 STANWICH PLACE CHECK NUMBER: 326472
CARMEL IN 46033 CHECK DATE: 06/20/18
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1401 4343002 0 3,195.40 EXTERNAL TRAINING TRA
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
Vendor# 355460
RONALD CARTER IN SUM OF$ CITY OF CARMEL
12715 STANWI CH PLACE An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
CARMEL, IN 46033
Payee
$3,195.40
Purchase Order#
ON ACCOUNT OF APPROPRIATION FOR
Council Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
0 43-430.02 $3,195.40 1 hereby certify that the attached invoice(s),or 6/14/18 0 TRAVEL EXPENSES TO OTTAWA,CANADA $3,195.40
1401 101 1401 101 FOR CONFERENCE
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Thursday,June 14,2018
r
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20
Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
OF 04N�
CITY OF CARMEL Expense Report (required for al.l travel expenses)
No,-Na EXHIBIT A
EMPLOYEE NAME: Ronald E. Carter DEPARTURE DATE: 5/14/2018 TIME: 6 : 00 AM PM
DEPARTMENT: City- Council, RETURN DATE: 5/17/2018 TIME: 3 : 02 AM PM
International Making
REASON FOR TRAVEL: Cities .'vablConference- DESTINATION CITY: Ottawa Canada
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE. TRAVEL REIMBURSEMENT X TRAVEL PER DIEM X
Transportation Gas/Tolls/ Meals
Date Lodging Misc. Total
Air-fare Car Rental Other, Parking Breakfast Lunch . Dinner Snacks Per Diem
$0.00
15113/18 $40.22 Orig.flight rescheduled for 5/14/2018 at 6:00 AM Airport Mileage 73.8 R/T $40.22
5/14/18 $20.11 Airport Mileage 36.9 $20.11
5/17/18 $20.11 Airport Mileage 36.9 $20.11
5/14/18 $580.99 $580.99
5/17/18 $580.99 $580.99
5/14/18 Conference Regis ration $793.58, $793.$8
5/14/18 $248.02 $248.02 .
5/15/18 $248.02 $248.02
5/16/18 $248.02 $248.02
5/13/18 $18.00 '$18.00
5/17/18 $72.00 $72.00
5/14/18 $26.04 $26.04
5/17/18 $39.30 $39.30
5/14/18 $65.00 165.00
5/15/18 $65.00 $65.00
5/16/18 $65.00 $65.00
5/17/18 $65.00 $65.00
$0.00
$0.00
0.00
Total $1,161.98 $0.00 $145.78 $90.001 $744.06 $0.001 $0.001 $0.00 $0.00 $260.00 $793.58
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: oah Date: 6/14/2018
City of Carmel Form#ER06 Revision Date 6/14/2018 Page 1
For advance payments, claim form must be submitted ten (1.0) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration_form, if applicable
2) Travel itinerary or.car.rental agreement, if applicable
3) Original itemized receipts for all expenses(or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and$65 for out-of-state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and$32.50 for out-of-state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air),'$25 for in-state travel and$32.50 for out-of-state travel
For travel that ends after 1:00 p.m..(flight arrival time, if traveling by.air), $50 for in-state travel and $65 for out-of-state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk-Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the.first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds(total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Form#ER06 Revision Date 6/14/2018 Page 2
Ron Carter
From: American Airlines [no-reply@notify.email.aa.com]
Sent: Monday, May 7, 2018 4:45 PM
To: RCARTER2@INDY.RR.COM
Subject: Your trip confirmation-YR NAAS 13MAY
American Airlines
Hello Ronald Carter! Issued: May 7, 2018
Your • confirmation . • receipt
Record locator: YRNAAS
View your trip
Sunday, May 13, 2018
IND PHL Seats: 14F
Class: Economy(H)
3:36 PM 5:30 PM Meals:
Indianapolis Philadelphia
American Airlines 4559
OPERATED BY REPUBLIC AIRLINES AS AMERICAN EAGLE.
PHL YOW Seats: 11 B
Class: Economy (H)
6:35 PM 8:41 PM Meals:
Philadelphia Ottawa
American Airlines 4987
OPERATED BY PIEDMONT AIRLINES AS AMERICAN EAGLE.
1
Thursday, May 17, 2018
YOW PHL Seats: 11A
Class: Economy(H)
10:40 AM 12: 14 PM Meals:
Ottawa Philadelphia
American Airlines 4921
OPERATED BY PIEDMONT AIRLINES AS AMERICAN EAGLE.
PHL IND Seats: 22A
Class: Economy(H)
1 :00 PM 3:02 PM Meals:
Philadelphia Indianapolis
American Airlines 4559
OPERATED BY REPUBLIC AIRLINES AS AMERICAN EAGLE.
Ronald Carter AAdvantage#2910276
Ticket# 0012187805789
Your trip receipt
Exchange, Master Card XXXXXXXXXXXXX2249
Ronald Carter
FARE-USD $999.00
TAXES AND CARRIER-IMPOSED FEES $ 162.98
TICKET TOTAL 1 $ 1161.98
ADDITIONAL FARE COLLECTION $ 108.62
TICKET CHANGE $200.00
2
6/12/2018 https://www.livablecities.org/user/5094/order/2945finvoice/print
4"
International Making Cities Livable
International Making Cities 1209 SW 6th Ave, #404
Livable Portland, OR 97204
(503) 395-8750
t
Purchasing Information:
E-mail Address: rcarter@carmel.in.gov
Billing Address:
RONALD CARTER
12715 STANWICH PLACE
CARMEL, IN 46033
Billing Phone:
317-710-0162
Order Grand Total: $793.50
Payment Method: PayPal
Order Summary:
Order #: 2945
Order Date: 04/09/2018 - 12:24
Products Subtotal: $793.50
Total for this Order: $793.50
Products on order:
1 x 55th Conference Registration - $793.50
SKU: CONFREG55
• Please select:: Conference Registration and Discussion Dinner/Awards Ceremony
Print invoice Close window
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ITL
HOTEL" OTTAWA
130 Besserer St., Ottawa, ON, KIN 9M9
Telephone: 613-232-2000 Fax: 613-232-1242
Ronald Carter Invoice# Printout
Date 05/17/18 06:13:39
Room 0712 Premiere One Bedroo
Usa Arrival 05/14/2018
Departure 05/17/2018
Guest# 158098
HST#860549062RT0087
Date` Description Quppleme t Debit - Credit
05/14/2018 Room Charge -Booking.com 225.25
05/14/2018 MAT 9.01
05/15/2018 Room Charge -Booking.com G� 267.75
05/15/2018 MAT 10.71
05/16/2018 Room Charge -Booking.com 225.25
05/16/2018 MAT 9.01
0511712018 PAID BYMASTERCARD - Thank you 844.08
Total Articles 746.98
HST 97.10
Total Due 844.08
Paido ,-84J4�08
Signature: Balance 0.00
�—
Payable upon receipt of invoice
I agree that may liability for this bill is not waived and
c� 8
agree to be held personally liable in the event that the
indicated person, company, association fails to pay for any
or all charges.
--- LES SUI'IES uTTAWA
LES SWES GT TAWA 130 BESSERER STREET
130 BESSERER STREET OTTAWA ON K1N9N19
OTTAWA ON K1N9M9 6137897511
6137897511
RETURN
PRE AUTH COMPLETE
Server #: 000027
Server #: 001234 REF#: 00000001
REF#: 00304007 Batch #: 525 SEQ: 525001001003
Batch #: 525 SEQ: 525001001002 05!17!18 06:39:26
05117!18 0612:58 APPR CODE: 06392R
APPR CODE: 74138P MASTERCARD
MASTERCARD *k**********2249C **!**
*-k****'kk*k**2249M **!**
AMOUNT $100.00
AMOUNT $844.08
00 - APPROVED - 000
00 APPROVED 000
Page I i Mastercard
AID: AOOOOOU0041010
z r jj C
e 7
7800 Col. Weir COO.'< Memorial Dr
Indianapolis, IN 46241
F/C #93 A Payment NO.00031086 ,S
T/D #02 Ticket No.068912 Indianapolis Airport Authority
Cashier ID #137
Entry Time 5/14/2018 (Mon) 4:06
Paid Time 5/17/2018 (Thu) 15:29 DESCRIPTION: AMOUNT
Parking Time I Days 11:23
Parking Fee Rate D $72.00
MC
Garage Parking:
Account # *****************************2249 (317) 487-5017 $
Slip # 09082 Cashier:
ACode 36955P
CREDIT
:'.AND AMOUNT $72 00 Date: cJ
Cash .Anjou„i $0.00
Total $72.00
Tha!*: you, HavE: a nice day!
;317) e]81-5017
Kibbe, Sharon
From: Ron Carter <rcarter262@gmail.com>
Sent: Wednesday,June 13, 2018 4:12 PM
To: Kibbe, Sharon
Subject: FW:Your Monday afternoon trip with Uber
Sharon:
Here is the receipt for the Uber.Thank you so much for your help.
Best regards,
Ron
From: Uber Receipts [mailto:uber.canada@uber.com]
Sent: Monday, May 14, 2018 3:55 PM
To: rcarter262@gmail.com
Subject: Your Monday afternoon trip with Uber
p
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7,41
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CA$26.04
Thanks for choosing Uber,.Ron
May 14, 20181 uberX
03:270m 11000 Airport Parkway Private, Ottawa, ON K1,V 04, Canada
03:54pm x.132 Besserer St, Ottawa, ON K1 N, Canada
i
You rode with Mohamed
15.42 00:27:12 uberX
kilometers Trip time Car
Add a tip
Did you know you can order food delivery through Uber?Try Uber Eats and get 20%off your
2
first order with the code 20ubereats. Download the app today.
Fare.does not include fees that may be charged by your bank.
Please contact your bank directly for inquiries.
Your Fare
r
Trip Fare CA$16.54
St
Subtotal CA$16.54
Tolls, Surcharges, and Fees CA$6.50
HST CA$3.00
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CHARGED
CA$26.04
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Visit the trip page for more information,including invoices(where available)
Invite your friends and family. Get a free ride worth up to $5 when you
refer a friend to try Uber.
Share code: ronc7643ue
4
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Record Num,: 0002
Sale
Ap::IicaLiop.Label: NnsterC�-d
xxxxxxxxxxxx2249
AID: ANN000041010
9,STERCARD Entry Hethod: 'Chip
Total: CAD$ 39.30
201,045/17 07:06:30
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151: 66uc,
In'A 000551 Appr Code: 02016P
Apprvd; Online BatN: 00105'1
IN Ref N&AELRK0517
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