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HomeMy WebLinkAbout326475 06/20/18 CITY OF CARMEL, INDIANA VENDOR: 370216 \. CHECK AMOUNT: $*******460.72* ONE CIVIC SQUARE CHRISTINE PAULEY CARMEL, INDIANA 46032 87 11TH ST NW CHECK NUMBER: 326475 CARMEL IN 46032 CHECK DATE: 06/20/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1701 4357002 460.72 EXTERNAL TRAINING FEE VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) Vendor# 370216 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER CHRISTINE PAULEY IN SUM OF$ CITY OF CARMEL 87 11TH ST NW An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. CARMEL, IN 46032 Payee $460.72 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Clerk Treasurer Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 0 43-570.02 $460.72 I hereby certify that the attached invoice(s),or 6/14/18 0 ILMCT CT SCHOOL IN SOUTHBEND JUNE $460.72 1701 101 1701 101 10-13,2018 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday,June 15,2018 �Z Quinn,Jacob Deputy Clerk of City Business I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer STATE OF INDIANA AN EQUAL OPPORTUNITY EMPLOYER STATE BOARD OF ACCOUNTS t 302 WEST WASHINGTON STREET r'w:�� •u ' ROOM E418 INDIANAPOLIS,INDIANA 46204-2769 Telephone:(317)232-2513 Fax:(317)232-4711 Web Site:www.in.gov/sboa CERTIFICATE I hereby certify that Christine S. Pauley, Clerk-Treasurer, City of Carmel, Indiana attended a meeting for City Clerks, City Controllers and City and Town Clerk-Treasurers in South Bend, Indiana, on June 12 - 13, 2018, called by the State Examiner, pursuant to IC 5-11-14, and is entitled to mileage at a rate per mile determined by the city or town council to the person furnishing the conveyance, for each mile necessarily traveled to the place of the meeting and return, as provided by law. Reimbursement for lodging is also authorized for the nights preceding the meeting dates in an amount not to exceed the hotel's single room rate. Reimbursement for meals purchased while attending the meeting in an amount determined by the city or town council is also authorized. Sincerely, pwa 0. " Paul D. Joyce, CPA State Examiner (This certificate is to be attached to an accounts payable voucher and filed in the Controller's or Clerk- Treasurer's office for payment from the General Fund in the same manner as other claims. No appropriation is required for payment of the expense.) TN CITY-OF CARMEL Expense Report (.required for:all travel ex enses EMPLOYEE NAME: Christiiie Pauley DEPARTURE DATE: 6/10/2018 TIME:,; AM DEPARTMENT: ClerkTreasurer RETURN DATE: 6/13/2018 TIME: '7.Vv .AM/ REASON.FOR TRAVEL: 'ILMCT Conference DESTINATION CITY: South Bend, IN EXPENSES.ARE FOR(check all that apply): TRAVEL ADVANCE ' . TRAVEL REIMBURSEMENT TRAVEL PER DIEM Transportation Meals Gas/Tolls/ . bate: Care: Lodging - Misc:: . Total Air-fare Mileage: Parking, Breakfast Lunch Dinner Snacks Per.Diem Rental 6/10/18 $68.04 $7.00 : ;$102.82 $35..00 126 mi x$.54 $212.86 6/1:1/18 $7.00 $102.82 $35;00 $144.82 6/12/18 $68.04 $35.00 :126 mix$:54 $103.04 0.00 0.00 0.00I.. $0.00 $0.00 $0.00 $0.00 0.00 . $0.00 $0.00 $0.00 $0.00 $0.00 .: 0.00 Total $0.00 $0.00 $136.08 $14.00 $205.64 $0.00 $0.00 $0.00 $0.00 $105.00 $0.00 DIRECTOR'S STATEM7je affirm that.all ex nses.' ted conform to the City's travel:policy and are within my department's appropriated budget. Director Signature: :: Date: City.of Carmel Form ER06 Revision date 6/14/18 City of Carmel Form'#ER06 Revision Date'6/14/2,018 Page 1. Taylor, Karen E. From: Pauley, Christine Sent:, Thursday,June 07, 2018 10:06 AM To: Taylor, Karen E. Subject: Fwd:Information for ILMCT 82nd Annual Conference Can you print off instructional materials? Thank you Sent from my iPhone Begin forwarded message: From: Aim<aim(a�aimindiana.org> Date: June 7, 2018 at 9:42:14 AM EDT To: Christine Pauley<cpauley@c;armel.in.gov> Subject: Information for ILMCT 82nd Annual Conference Reply-To: Aim<aimnaimindiana.org> ,, __0 M Fsy w and Good morning! You are registered -for the ILMCT 82nd Annual Conference & State Board of Accounts School in South Bend, June 10-14. Registration will begin on Sunday at 2:30pm EDT. Here are a few important items to help you prepare for the days of learning and networking. PROGRAM & MATERIALS Check out theeco:nference:pr_ogram,.,and_present6tion'�mater.ials7before heading to South Bend. View additional materials on the=ASROA=We:bsite� under the `'*201% Mwvz l �. aM r( 1 1 "Meeting Matefialg" gab. DIRECTIONS & PARKING The Century Center is located at 120 Dr. Martin Luther King Jr. Drive, South Bend, IN 46601. Click here for directions. WELCOME PARTY& DOOR PRIZES Start the conference off right at the ballpark as we watch the South Bend Cubs host the Dayton Dragons at Four Winds Field on Tuesday, June 12 at 7:05pm. Shuttles will be running on a loop between the ballgame and Century Center beginning at 5:30pm. Don't forget to bring your door prizes! Due to Century Center rules, please do not give alcohol as a prize. BUILD YOUR CONFERENCE SCHEDULE WITH THE AIM APP! The Aim Mobile App is available for free on your smart phone or tablet. Download the app and build your own schedule to be sure not to miss an important session! 2 DOUBLETREE BY HILTON SOUTH BEND. 123 N DR.MLK BLVD 'SOUTH BEND,IN 4660.1 DOUBLETREE . United States'of America p'v No4roa* TELEPHONE 574-234-2000FAX 574-234-2252 Reservations www.hilton.com or 1 800 HILTONS PAULEY,CHRISTINE Room No: 421/ND2 Arrival Date: 6/10/2018 2:02:00 PM 8711TH ST NW Departure Dater 6)12/2018 2:03:00 PM Adult/Child: 1/0 CARMEL IN 46032 Cashier ID: ALAWMASTER UNITED STATES OF AMERICA Room Rate: 298.00 AL: HH# 255201255 BLUE VAT# . Folio No/Che 372245 A . .. Confirmation Number:91184696 qw -DOUBLETREE BY HILTON SOUTH BEND 6/12/2018 2.04:00 PM DATE. . REF NO. DESCRIPTION CHARGES 6/10/2018 1261261 PARKING qV.00- ...6/11/2018 7.00..6/11/2018 1261766 PARKING $7.00 6/12/2018 - - - 1262113 VS"*3090 ($233.22) 6/12/2018 1262121 GUEST ROOM $97.00 6/12/2018 1262121 RM-CITY TAX :$5.82 6/12/2018 1262122 GUEST ROOM - " " $97.00 6/12/2018 1262122 RM-CITY TAX- $5.82: 6/12/2018 1262123 Direct Bill-Guest Refunds" $13.58 **BALANCE*. $0.00 .. THANK YOU FOR CHOOSING DOUBLETREE SOUTH BEND. CREDIT CARD DETAIL APPR CODE 120113 MERCHANT ID 21651 CARD NUMBER VS'3090'-. EXP DATE 07/20 TRANSACTION ID 1262113 TRANS TYPE Sale Page:1 4) 123 North Saint Joseph St.•South Bend,1N 46601 Phone(574)234-2000 Fax(574)234-2252 DOUBLETUE For reservations across the nation Name&Address BY HILTON' www.doubletree.com or 1-800-222-TREE SOUTH BEND PAULEY,CHRISTINE Room 421/ND2 Arrival Date 6/10/2018 1:10:00 PM 1 CIVIC SQUARE Departure Date 6/12/2018 12:25:00 PM CARMEL IN 46032 Adult/Child 1/0 UNITED STATES OF AMERICA Room Rate 298.00 Rate Plan: LVO • L:# G Z G AL: Car: Confirmation Number:91184696 6/12/2018 n. HHONORS HILTON WORLDWIDE DATE REFERENCE DESCRIPTION AMOUNT 6/10/2018 1261261 PARKING $7.00WALDRF° 6/10/2018 1261262 GUEST ROOM $97.00 ASTORA" 6/10/2018 1261262 RM-STATE TAX $6.79 6/10/2018 1261262 RM-CITY TAX $5.82 6/11/2018 1261766 PARKING $7.00 6/11/2018 1261767 GUEST ROOM $97.00 C O N R A D 6/1112018 1261767 RM-STATE TAX $6.79 • • �• 6/11/2018 1261767 RM-CITY TAX $5.82 6/12/2018 1262113 VS*3090 ($233.22) **BALANCE** $0.00 Hilton DOUBLETRF.E AfifiY PB UI TI:B MAllton Garden Inn' (TI°MP�U ACCOUNT NO. DATE OF CHARGE FOLIO NO./CHECK NO. VS*3090 6/12/2018 372245 A f� CARD MEMBER NAME AUTHORIZATION INITIALHOMEWOOD PAULEY,CHRISTINE 120113 SUITES -Illllm�•- ESTABLISHMENT NO.&LOCATION ESfABDSII%IENTAGREESTOTRANSMITOCAROHOLDER MRPAYMENT PURCHASES&SERVICES THANK YOU FOR CHOOSING DOUBLETREE SOUTH BEND. TAXES HOME© TIPS&MISC. CARD MEMBER'S SIGNATURE TOTAL AMOUNT -233.22 Hilton X I I Grand Vacations MERCHANDISE AND/OR SERVICES PURCHASED ON THIS CARD SHALL NOT BE RESOLD OR RE-TURNED FOR A CASH REFUND. PAYMENT DUE UPON RECEIPT ON FORM EARLY-BIRD REGISTRATION DEADLINE:Thursday, May 17, 2018 Indiana League of Municipal Clerks and Treasurers 82nd Annual Conference and State Board of Accounts School June 10-14,2018 1 Century Center,South Bend 1 120 S Dr.Martin Luther King Jr.Blvd,South Bend,IN 46601 On/ After Enter YOUR INFORMATION REGISTRATION FEES Before May Amount May 17 17 Name C,rrts-h ne PaAt Full Registration ILMCT Members $425 $475 Preferred Name for Badgee_ fin Includes entry and meals to all conference events Monday r hilus nul& _ through Thursday,including Monday classes,State Board of J Municipality/Company //. /� Accounts School,Ballgame(order tickets below),Opening (� OF c e- Business Session,Exhibit Hall,President's Reception,Annual Title of mezaswzt.._ Banquet,and Closing Business Session. Address All &U16 C/Q Full Registration Nonmembers of ILMCT $525 $575 City owwState Zip D�p2� Includes same as above. - Phone a, �7 6 461,( (Tuesday and WednesdaState Board of y) School Only $355 $405 Email ons'P11 ®I 1V�2 I v Includes entry and meals to all conference events Tuesday 00 moi' -"1 -.— through Thursday,including State Board of Accounts School, If applicable,please check one: ❑First Time Attendee ❑Past President Ballgame(order tickets below),Opening Business Session, Name of Spouse/Guest(if attending) -- Exhibit Hall,President's Reception,Annual Banquet,and Closing Business Session. Special Needs and Dietary Restrictions State Board of Accounts School Only $210 $260 (Wednesday) � Includes entry and meals to all conference events on Wednesday through Thursday,including State Board of Conference Events Accounts School,Opening Business Session,Exhibit Hall, Please check the events you plan to attend.This is for planning purposes only. President's Reception,Annual Banquet,and losing Business Session. No extra fees apply. 211onday Lunch Retiree $275 $325 d'Tuesday Continental Breakfast The retiree registration is restricted to those that served as clerk or clerk-treasurer for a minimum of S years before Tuesday Lunch their patticement.The fee includes all items listed under full ❑ regis . * Tuesday Ballgame �+� •_- ednesday Continental Breakfast Pm r $100 $110 ednesday Lunch G ` $275 $325 Q Wednesday President's Reception and Banquet T , I �j stration a �ce.Ts ❑Thursday Breakfast t I 2 , nce.The 3F meals. l Method of Payment Amount .,,.,,, ( Total Amount Due:$ Circle One: Check MC visa Discover AmEx BASEBALL TICKETS ` Total Check Number(Payable to ILMCT) Comp Extra tickets Card Number South Bend Cubs Ballgame (M-2) $30 Expiration Date Verification Code Tickets are complimentary with Full Conference,Tuesday/ Wednesday,Retiree,and Guest Registrations.Additional Name of Cardholder tickets can be purchased for$30.Please include the total Billing Address number of tickets needed,including both complimentary and additional.Ballgame tickets cannot be purchased after City State Zip May 17. Cardholder Signature (J -% lI Total Amount Due:$ / r �1 Cancellation Policy MAIL OR FAX COMPLETED REGISTRATION FORM Written cancellations received on or before Thursday,May 17 will be refunded less a$50 administra- WITH PAYMENT INFORMATION TO ILMCT: tive fee.Cancellations should be faxed to(317)237-6206,or sent to aspurgeon@aimindiana.org. No refunds available after May 17. ILMCT Special Needs 125 W Market Street,Suite 100 ILMCT will make all conference events accessible to you.If you require special arrangements,or a Indianapolis,IN 46204 special diet,please notify ILMCT on your registration form. ILMCT may not be able to accommodate Fax:(317)237-6206 such requests the day of the event. Re:Your Upcoming 10 Jun 2018 Stay at DoubleTree by Hilton Hotel South Bend Pauley,Christine San:•. Man 6?4?201831:fF5 Aft iaybr,Kerm E. ..........—..... ._... ....... ... .. ._.. .. _. ... aarraesFtn in 0:-pdoramrmedrr,:?j rew er 8 'J't 3 &, ex Aaa,m.Asnst"r odf"'4 Vxercnx:mrsgt erJdrbc}'a;IAsd r,:-.DOXOTOR,cF.M fnt -reraaukxairms::a�a:p myrxa atfn:d:a!s:t:af w—"wc:srvfs}L•se:auanar qe ura•rorrxa eitna:xc,kT.%u<L:r CBCory:em ewkrr�n:a:rFnc�Tsga ar a:Yo:er pi ah?eF-:'gra?Fimztyru. Picaas tonsidarrJw en,ironmcrr brjora prinriny tfus amaiG From:DoubleTree by Hilton m Coy rear wafSs<fi2.tr�dort<nrnJ Sent:Sunday,June 03,2018 2:45 PM • To:Taylor,Karen E Subject Your Upcoming 10 Jun 2018 Stay at DoubleTree by Hilton Hotel South Bend �L! I DOUBLETREE DoubleTree by Hilton Hotel Souftflond 70 Jun 2078 13 Jun - j f23 N Dr.Marrntu fiWk6Od South Bend IN Con itmallan � - _ T 1574=23A 2000 Christine hristin Pailley, ive look foriivard to seeing you! F: K d 1 iJ �.�.�: ..............w....-..,.__._.._:_ ._._.__.,. ,......_m,.,..:.., ., j N \\\ R -iy t 19, { 5 R 4`• Ml I IN M y of xkz ry= WINN bi �y�y$ p ' , VAVv v V v A OR Al A01119, „ q \� 1� d H e3%eA ' ILIVICT 826d AIVNUAI.CCNFFENCE &STATE BOARD OF ACCOUNTS SCHOOL h & - � J.UN..E 10 14y201\S L \ SOUTH BEND; INDIANA \ \\ . r \\ Taylor, Karen E. From: Pauley, Christine Sent: Wednesday,April 04, 2018 9:22 AM To: Taylor, Karen E. Can you ask Candy for a City of Carmel lapel pin? Gold coloring if possible Christine S. Pauley Clerk Treasurer, City of Carmel Executive Director, City of Carmel Local Public Improvement Bond Bank (317) 571-2430 (direct) (317) 760-5875 (cell) "The same prudence which in private life would,forbid our paying Our own money for•unexplained projects,forbids it in the dispensation of the public moneys. Thomas Jefferson Pli, Wxy ln 'O FE : t,,,w,­,­­- 11]"", 129 Charlie Adams has been delivering rip roaring motivational messages in Indiana and throughout the Midwest for ` E the past thirty years.He is the author of four books on the power of attitude,teamwork and peak performance. His motivational keynotes,seminars and books are based on 23 years of being in television news,including 16 at the CBS affiliate in South Bend,WSBT.He received the prestigious Golden Microphone for Broadcasting i Excellence three times in his broadcasting career. Charlie was known as a journalist who emphasized the positive,and brings that same upbeat style to his motivational messages.His keynote for our conference will be from his book"Stoke the Fire Within."He also € delivers programs from his most recent book,"How to Build a Positive Attitude and KEEP the Darn Thing!" s� Charlie,whose oldest son Jack is in the United States Navy on the George Washington aircraft carrier,lives in Starke County with his wife Beth and their family.Besides helping groups stay as positive and on fire as possible,he also speaks on the 1980 Miracle on Ice from the Winter Olympics in Lake Placid,a subject he has researched extensively. - ,t�X3+1}2�1 E{-s 'yam• ��� _ [[ t <����+" � � e ` Iz"d3 °nrd `_ b a Ann gp wke _. South Bend Cubs vs, Dayton Dragons Join us as we cheer on the South Bend Cubs Tuesday night at Four Winds Field as they take on the Dayton Dragons.Complimentary tickets are included with all Full Conference,Tuesday/Wednesday,Retiree,and Guest registrations.Your ticket includes entrance to the game,dinner,and a Cubs hat. Please order your tickets on the conference registration form. l M..u...Y.,k mem�k.F' ..a».. .e..-.A5A.1✓xi »o-.&" �� '�K7'.«, ��s�'�� iM ;;w. Please bring a door prize from your hometown!Attendee r door prizes and$200 cash door prizes will be distributed F � P p 9 p afi " at the Opening and Closing Business Sessions.Don't miss the Grand Prize Giveaway to be distributed at the ^af�-` f s�ro : w '�' is s closing of the Exhibit Hall. Additional prizes will be � � ��`��,,,� � ,, ,�� � ��� � � awarded at the Annual Banquet. � k iii #. 17 rqj 1 3 � trt• { _k 3 Ilk E 3 J � Sk � :x ^ Be sure to stick around for the President's Reception " k and Annual Banquet on Wednesday night,featuring the - — .:x: well-known and always enjoyed Endless Summer Band. Education awards will also be presented. is Taylor, Karen E. From: DoubleTree by Hilton Confirmed <doubletreebyhilton@res.hilton.com> Sent: Thursday,April 05, 201811:30 AM To: Taylor, Karen E. Subject: Your 10 Jun 2018 Confirmation#91184696 DOUBLETREE OY HILTON- . DoubleTree by Hilton Hotel Soutfi Bend Jun 10`,2018 Jud 13,2018 123 N DrMarten Luther Kmg Jr,South Confirmation Numbr 91184696 r � k a " UPDATE Bend; IN 46601 3 k ._.T 1574234 2000 � d EllR x .s I ES see you on Jun 10, 2018 fib` z ri ht' � ', agR � r r Y 5..................................xn...sxi,....„,,,.K,..., ...,..1 .,_r��u ....tw�r.. .a..... _ A. Y Fn�� ,'w`KaI 1 � � a jEUPGR�DE FOR ONI ROOM t�JOY,.'A,SP'ECiAC „ Your Room Information: Your Plan Information: 2 DOUBLE BEDS NONSMOKING INDIANA LEAGUE OF MU Rooms: 1 Rate per night : 97.00 USD Guests: 1 Adult Total for Stay per Room .............................._.._.._.._.._.......................................................................................................................................... Check In: Jun 10 3:00 PM Rate: 291.00 USD ...................................................................................._......._............................_....................................... Check Out: Jun 13 12:00 PM Taxes: 37.83 USD Total: 328.83 USD Free Cancellation:If your plans change, let us know by Jun 09 to Total for Stay : 328.83 USD avoid being charged for the first night.* The comforts of home even when you 're away. <' t A We want to make sure your arrival is the perfect beginning to a relaxing stay, so let us prepare your room ahead of time with any extra touches that would make it feel more like home*. H HONORS +slur 00 its our. h n PP 2 Additional Information ��� E�, � ,# 'T -a x f 7 000%per room per night i !-.',&00, per room5per night 56 � h Self parking 10 OOlnlght „ _� r � NA r s � r i �}y y . s- as ' ° ,.. �.,..,...�...�__............,�....» .. .w.,.....Da.. .,r. ... .:..,.,.,._w,< ,...,.. ....,�M,K. .. ,.<:..�._ ..., ......�..., Please do not reply to this email,as mail sent to this address cannot be answered. You received this email because you indicated interest in receiving information from Hilton Honors. 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I, Hub- Scm1 v W.wTui Hllton NOM065 � r �� We area smokewmfree hotel 5tY Rate Rutes and 'I Ation Policy 4 Your reservation is guaranteed for late arnval _ i x • If your:.plans change please let us know G it's free to cancel or update your reservation by 11 59 PM local hotel time on Jun 09,2018 k t a M� W 46 t S Q Y Ji N... 3 1QTRZ1WMH FORM EARLY-BIRD REGISTRATION DEADLINE:Thursday, May 17,2018 Indiana League of Municipal Clerks and Treasurers 82nd Annual Conference and State Board of Accounts School June 10-14,2018 1 Century Center,South Bend 1 120 S Dr.Martin Luther King Jr.Blvd,South Bend,IN 46601 On/ After Enter YOUR INFORMATION REGISTRATION FEES Before May Amount May 17 17 Name VL Full Registration ILMCT Members $425 $475 Preferred Name for Badge Includes entry and meals to all conference events Monday through Thursday,including Monday classes,State Board of Municipality/Company �1 I (_4J1Y Accounts School,Ballgame(order tickets below),Opening WW Business Session,Exhibit Hall,President's Reception,Annual TitleyY �1✓ Banquet,and Closing Business Session. Address p Vic 1 Full Registration Nonmembers of ILMCT $525 $575 City Vvl iLm� I tate Includes same as above. — Phone 3 I Lk �. �(+q State Board of Accounts School Only $355 $405 1 ` (Tuesday and Wednesday) Email /' - OU Includes entry and meals to all conference events Tuesday CJ 1 I— — through Thursday,including State Board of Accounts School, If applicable,please check one: ❑First Time Attendee Past President Ballgame(order tickets below),Opening Business Session, i --- --- ---- ---------------- ---------- ---- Exhibit Hall,President's Reception,Annual Banquet,and Name of Spouse/Guest(if attending) Closing Business Session. Special Needs and Dietary Restrictions State Board of Accounts School Only $210 $260 (Wednesday) Includes entry and meals to all conference events on Wednesday through Thursday,including State Board of Conference Events Accounts School,Opening Business Session,Exhibit Hall, Please check the events you plan to attend.This is for planning purposes only. President's Reception,Annual Banquet,and Closing Business No extra fees apply. Session._ r2'Monday Lunch Retiree — I $275 $325 .®''Tuesday Continental Breakfast The retiree registration is restricted to those that served as clerk or clerk-treasurer for a minimum of 8 years before .43Tuesday Lunch their retirement.The fee includes all items listed under full ❑Tuesday Ballgame registration. eMednesday Continental Breakfast President's Reception/Annual Banquet Only $100 $110 •'Wednesday Lunch Guest $275 $325 ❑Wednesday President's Reception and Banquet The guest registration fee must accompany a full registration 211hursday Breakfast and is not restricted to those who are not municipal officials and who have no professional interest at the conference.The fee includes admission to all conference events and meals. Method of Payment Amount Total Amount Due:$ Circle One: Check MC- Visa Discover AmEx _ BASEBALL TICKETS Total Check Number(Payable to ILMCT) Comp Extra tickets Card Number South Bend Cubs Ballgame (Max 2) $30 Expiration Date Verification Code Tickets are complimentary with Full Conference,Tuesday/ j Wednesday,Retiree,and Guest Registrations.Additional Name of Cardholder tickets can be purchased for$30.Please include the total -..--.._.-_..................----._----- Billing Address number of tickets needed,including both complimentary and additional.Ballgame tickets cannot be purchased after City State Zip May 17. Cardholder Signature Total Amount Due:se Cancellation Policy MAIL OR FAX COMPLETED REGISTRATION FORM Written cancellations received on or before Thursday,May 17 will be refunded less a$50 administra- WITH PAYMENT INFORMATION TO ILMCT; tive fee.Cancellations should be faxed to(317)237-6206,or sent to aspurgeon@aimindiana.org. No refunds available after May 17. ILMCT Special Needs 125 W Market Street,Suite 100 ILMCT will make all conference events accessible to you.If you require special arrangements,or a Indianapolis,IN 46204 special diet,please notify ILMCT on your registration Jorm. ILMCT may not be able to accommodate Fax:(317)237-6206 such requests the day of the event. Taylor, Karen E. To: Ashley Spurgeon Subject: RE:ILMCT 82nd Annual Conference Registration Invoice Thank you, Ashley Spurgeon - Office and Member Services Manager 125 W. Market St., Ste. 100, Indianapolis, IN 46204 P: 317.237.6200 x232 F: 317.237.6206 04 `' >, Acceterate � t Indiana� � cwt Iti��niCipati�� TACT is now Aim. Accelerate Indiana Municipalities. Think Indiana Association of Cities and Towns, taken to the next level. More modern. More strategic. More collaborative. In the days and weeks ahead we are excited to share more about the changes in our organization and how we hope this new, vibrant approach is just the beginning of another 125 years of working together with you on behalf of Indiana's economic engines, its cities and towns. From:Taylor, Karen E. [mailto:ktaylor@carmel.in.gov] Sent:Thursday, May 31,2018 1:40 PM To:Ashley Spurgeon <ASpurgeon@aimindiana.org> Subject: ILMCT 82nd Annual Conference Registration Invoice Good afternoon Ashley. Christine Pauley,the City of Carmel Clerk Treasurer,will be attending the ILMCT 82nd Annual Conference in South Bend June 10-14.Are we able to register her and be invoiced the total Registration Fee of$475.00? Kind regards, Office Administrator Clerk-Treasurer's Office 1 Civic Square Carmel, IN 46032 317-571-2453 317-571-2510 - fax yy CONFIDENTIALITY NOTICE: This E-mail(including attachments)is covered by the lslectronic Communications Privacy Act, 18 US.C.ff 2510- 2521, is confidential and may be legally privileged. If you are not the intended recipient,you are hereby notified that any retention,dissemination, 1 Ir i""¢�1 r3 A CHAMMOM���.a Lro-, t„„ '' AT THE ILMCT CONFERENCE The ILMCT 82nd Annual Conference&State Board of Accounts School will be held June 10-14 at the Century Center in South Bend,Indiana. ILMCT President Terri Buckmaster,Clerk-Treasurer,Walkerton,will preside over the Opening and Closing Business Sessions. Hear vital information from a number of state agencies,including the State Board of Accounts. Monday will highlight educational classes that will provide important information on year end accounting,tax increment financing,and ethics. L E k'\, STATE BOARD OF ACCOUNTS SCHOOL State Board of Accounts School is a"called meeting". Indiana law(IC 5-11- STRATEGIES FOR"YEAR END"ACCOUNTING AND REPORTING 14-1)allows for city and town officials who attend called meetings to pay Robyn Cook,TAMC,CMC,Clerk-Treasurer,Atlanta for registration or be reimbursed for travel expenses from the General Fund Jim Higgins,Partner,I_WG CPAs&Advisors from any money not otherwise appropriated. Further,the law specifies that a claim for registration and travel expenses incurred while attending a As with all long-term projects,there is a smart way to handle year-end called meeting may not be denied by the body responsible for the approval accounting and reporting,and there is a hard way.The hard way,or of the claim if the claim complies with IC 5-11-10-1.6 and IC 5-11-14-1. course,is to save all the work until the eleventh hour and complete your year-end filing under serious time constraints.In this course,you will For officials who are unable to attend the full conference,State Board of Ac- pick up tricks and techniques for completing your annual accounting and counts School is an opportunity to focus on education by attending events reporting responsibilities in stages throughout the year,so you can work on Tuesday and Wednesday or Wednesday only. smarter. EDUCATIONAL CLASSES ETHICS LAWS,PRACTICES AND RESPONSIBILITIES Karen Arland,of Counsel,Ice Miller LLP TIF:THE BEGINNING,MIDDLE,END AND MORE Chip Taylor,PhD.,Bowen Institute,Ball Sate University Matt ECkerle,Principal,Umbaugh Lori Torres,Indiana Inspector General Heather James,Partner,Ice Miller LLP There are many laws and guidelines that govern behavior among Tax Increment Financing,TIF,is a crucial economic development tool. municipal officials where little gray area exists. Likewise,there are many It can also be confusing and complicated! We'll start at the beginning situations where ethical dilemmas require discretion and choices be- and giving you the 411 on all things TIF. When should you create a TIF tween right and right. Our presenters and panelists will take a deep dive district? How is a TIF district created?How can TIF proceeds be spent? into ethics and ensure Hoosier clerks and clerk-treasurers are equipped What are the reporting requirements?How do you dissolve a TIF district? to make wise,informed decisions. Join us for this start-to-finish discussion on TIF! Co CUD M11 DOUBLETREE BY HILTON HOTEL SOUTH BEND(HOST HOTEL) COURTYARD BY MARRIOTT SOUTH BEND DOWNTOWN 123 N Dr.Martin Luther King Jr.BlvdCHECK,fN 3 00'p mom, 121 S Dr.Martin Luther King Jr.Blvd 4CHECKAN.s3 00 p r�rt�c South Bend,IN 46601 HECK OUT 12 Q0 pmt, South Bend,IN 46601 CHECK UUT1�2 OO;p�m (866)893-5713 (888)236-2427 RESERVATION DEADLINE RESERVATION DEADLINE ROOM RATES: May 17,2018 ROOM RATES: May 17,2018 $98 plus tax(currently 13%) GROUP CODE:ILC $98 plus tax(currently 13%) GROUP CODE:ILMCT ,vy) 15 I� ml . Hotel Reservations Conference Attir Hotel reservations should be made by contacting the hotel of your choice directly. Except for the Annual Banquet,business casual attire is suggested for conference Reservations must be made by May 17,2018 to receive the special rate. ILMCT events.For the Annual Banquet,cocktail attire is suggested.Event room temperatures is not responsible for hotel reservations or cancellations. may vary beyond ILMCT control;please wear layers of clothing for your comfort. AGENDA TENTATIVE Ail tl nei in,t„f5s7 ori Standard,Time, SUN 1+ 1 'WEDNESDAY, 2 30 p m Conference Registration 7 OOa m Conference Registration: 500pm5.fam .: 84 4:00 p.m.— Executive Committee Meeting 7:30 a.m.— Exhibit Hall Open 5:00 P.M. 4:30 p.m. 5 00 p m:- Ex ecutive'Committee Notre Dame Tour 7:30.a m Continental•13 kfast with Exhibitors 6 30 p 6:30 p.m.— Executive Committee Dinner 9:00 a.m.— State Board of Accounts School 8:00 p.m. 10:00 a.m. 5 00 p m?;-,, Conference Networking Sutter 10:00 a m Break with Exhibitors ; Midnight MONDAY, 10:30 a.m.— State Board of Accounts School 1:30 a.m. 7 00 a m - 'Conference Registration 4 500pm > . 11 30 a.m Lunch with Exhibitors ..."_ 100pm 9:00 a.m.— Institute/Academy Class: 11:00 a.m. TIF—The Beginning,Middle,End and More 1:00 P.M.— State Board of Accounts School 2:00 p.m. 11 00 a.m Institute/Academy Class„ 12 00 p m: Strategies:for"Year End Accounting and Reporting 2 00!p m Break - 215'pm 12:00p.m.— Luncheon 1:00 P.M. 2:15 p.m.— State Board of Accounts School 3:30 p.m. 100 m.'- Institute/A p cademy Class 5 0 'p:m. "Ethics Laws,Practices and Responsibilities 3:30,p m Break with Exhibitors 0 4:OO;p m 7:00 p.m.— DJ Entertainment 10:00 P.M. 4:00 p.m. Grand Prize Giveaway,Vendor Door Prizes&Exhibit -" - Hall Closes 7 00 p m _ Conference Networking Suite; Midnight 2AM,p m Conference NetworkingSuite 6;00 p m TUESDAY, 5:00 p.m.— Conference Registration Conference Registrahon 6:00 p.m. 500pm. — ” 6 OO:p m Prestlent's Re`ceptioq ;: 7:30 a.m.— State Board of Accounts School Continental Breakfast 7:00',pm ..' 8:45 a.m. 7:00 p.m. Annual Banquet ...9.00 a m State Board of Accounts School 11:00 P.M.THURS m.— State Board of Accounts 1+ 12.00 p. School Luncheon 1:00 p.m. 8:00 a.m.— Closing Session&Breakfast 10:00 a.m. 1 30 p m Opening Business Session AP 3 30 p.m: 4:00 P.M.— Conference Networking Suite '01 5:00 p.m. fEk 7 05 p m Welcome Party South Bend Cubs vs Dayton Dragons } 10:00 p.m.— Conference Networking Suite � ` ^^ � Midnight General Form No.101(1955) CLAIM I have examined the within claim and TO 2111 � ! ��.3/l"�i� ' /7L�/ / �Gr� �W hereby certify as follows: � DR. That it is in proper form; That it is duly authenticated as required On Account of Appropriation No. for by law; That it is based upon statutory authority; R READING* NATURE OF BUSINESS AUTO MILES MILEAGE @ That it is apparently correct Finish TRAVELED PER MILE incorrect IC CT 0 C Disbursing Officer Q 10 N a (2 O� art m ¢( rn- is mrn m N (D m Q o � m 0 Q m o TOTALS m m ied by fixed mileage or official highway map. 0 ((D it is just and correct,that the amount claimed is -Lgallyue,/after