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Home My WebLink AboutBPW 6-6-18Board of Public Works and Safety Meeting Minutes Wednesday, June 6, 2018 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10: 00 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes for the May 16, 2018, Regular Meeting were approved 2-0 Minutes for the May 22, 2018, Special Meeting were approved 2-0 BID/QUOTE OPENINGS AND AWARDS Bid Award for Monon Boulevard — Phase 2; Jeremy Kashman, City Engineer, presented that White construction was the lowest and most responsive bidder. Board Member Burke moved to award the bid to White Construction in the amount of $13,998, 000.00. Board Member Watson seconded. Motion approved 2-0. Bid Awards for Brookshire Golf Clubhouse & Bath House/Pool; Jon Oberlander, Assistant City Attorney, presented to the Board that contracts 1-10, 12-18 and 20 can be awarded according to the memo provided to the Board and included with the minutes. Contacts 11 and 19 should be rejected and rebid. Board Member Burke moved to both approve and reject the contracts as presented by Mr. Oberlander. Board Member Watson seconded. Motion approved 2-0. CONTRACTS Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($122,100.00); Traffic Impact Study of 96`h Street and Springmill Road Development; Additional Services #35; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($40, 000.00); On -Call Plan Review; Additional Services #23c; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Milestone Contractors, L P; ($4,421,860.52); 2018 Paving Program; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction; ($13,998, 000.00); Monon Boulevard — Phase 2 Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Meg & Associates, LLC; ($47,500. 00); Professional Services for Event Planning; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Heartwood Enterprises, Inc; ($97,625. 00); Rotary Plaza Wall Caps; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Physio Control, Inc; ($23,523. 00 per annum); Maintenance Agreement; Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; The Blakley Corporation; ($38,180.00); Flooring for Administration Building; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-06-06-18-01; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Indiana Alarm, LLC; ($4,020. 00); System Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Indianapolis Maintenance Services & Electrical, Inc; ($23,300.00); LED Project at Station 46; Additional Services; C Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Angel Oak Tree — Angel's Touch Lawn Care, Inc; ($24, 000.00); Tree Removal and Other Landscape Services; Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Bayliss & Co., LLC; ($4, 000.00); Artwork for Roundabouts — Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Indiana Department of Transportation; Local Public Agency Project Coordination Contract; Bike/Pedestrian Facilities for the North Side of 126`h Street from Keystone Avenue to Hazel Dell Parkway Path Project; Supplement Number 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; (No Change) 96`h & Keystone Parkway — Project #16 -ENG -05; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; 5K Run for Charity; July 28, 2018; 5:00 a. m. —12:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Acknowledging Approval of Request to Use Gazebo; Fundraiser — Night of Hope; June 2-3, 2018; 12: 00 p. m. —12: 00 a. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Council Chambers; Monthly Meeting; 2"d Wednesday of Each Month (September 2018 Through May 2019); 7: 00 p.m. — 8:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo/Fountain Area/Japanese Garden; Wedding; October 6, 2018; 8: 00 a.m. — 11: 00 p. m. (10/5/18; 5: 00 P. m. — 6: 00 p. m. Rehearsal); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Request for Curb Cut Entrance Variance; 10905 Weston Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Street Closure/Open Pavement Cut/Sidewalk Closure; 4146 East 96`h Street — Honda Express Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Street Closure/Open Pavement Cut; 115 Nappanee Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Street Closure/Open Pavement Cut; 135 Audubon Drive (Carmel Wood); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Additional Curb Cut; Crestwood Drive — Brookshire Section 6A; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Various Lane Restrictions/Open Pavement Cuts/Recreational Pathway Closure; West Main Street Between Spring Mill Road and Illinois Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Replat; IRA Mendenhall 's Addition — Lots 4, 5, 6, 7, 8, 9, 10 and 11; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01; Repair andlor Replace any Duke Energy Power Poles Which are in Need of Replacement Due to Deterioration or Damage Throughout the Year of 2018; Duke Energy Clay Township; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variances; 116`h & College Townhomes; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 12293 Heatherstone Place; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 12293 Heatherstone Place; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. I ADD-ONS Board Member Burke moved to add-on item for Request for Consent to Encroach; 620 A Rangeline Road S, Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Request for Consent to Encroach; 1326 Cool Creek Drive; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Request for Variance; 1326 Cool Creek Drive; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Request to Use/ Close City Streets; Bastille Day Celebration; July 14, 2018; 1: 00 p. m. —11: 00 p. m.; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Resolution BPW 06-06-18-02; Approving a Property Transfer and Indemnification Agreement Between the City of Carmel, Indiana, and Carmel Police Officer C. Benjamin Fisher; Wazir; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Purchase of Goods and Services; American Structurepoint, Inc.; ($25, 000.00); General Engineering Services; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Purchase of Goods and Services; EAN Services, LLC (Enterprise); Quantity Purchase Agreement; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meCtir)g at 10:25 a.m. S. Pauley 7 -Clerk- Treasurer Approved 1 111ka yor James Brainard ATT ST: S. Pauley - Cler, 1