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Home My WebLink About326906 06/29/18 CITY OF CARMEL, INDIANA VENDOR: 353757 �j• ONE CIVIC SQUARE DREWRY SIMMONS VORNEHM, LLP CHECK AMOUNT: $....45,233.00" CARMEL, INDIANA 46032 CARMEL CITY CENTER CHECK NUMBER: 326906 736 HANOVER PLACE SUITE 200 CHECK DATE: 06/29/18 CARMEL IN 46032 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1180 4340000 125549 6,160.00 LEGAL FEES 1180 4340000 126116 39,073.00 LEGAL FEES VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) Vendor# 353757 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER DREWRY SIMMONS VORNEHM, LLP IN SUM OF$ CITY OF CARMEL CARMEL CITY CENTER An invoice or bill to be properly itemized must show:kind of service,where performed,dates service 736 HANOVER PLACE SUITE 200 rendered,by whom,rates per day,number of hour;,rate per hour,number of units,price per unit,etc. CARMEL, IN 46032 Payee $45,233.00 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Department of Law Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 125549 43-400.00 $6,160.00 1 hereby certify that the attached invoice(s),or 4/30/18 125549 Shiel Sextan Company CMcContract- $6,160.00 1180 101 1180 101 Brookshire GC 126116 43-400.00 $39,073.00 bill(s)is(are)true and correct.and that the 5/31/18 126116 Shiel Sexton Company CMcContract- $39,073.00 1180 101 materials or services itemized thereon for 1180 1 101 Brookshire GC which charge is made were ordered and received except Tuesday,June 19,2018 ,L-JIL pian Ont�rksel I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20— Cost 20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer O DrewrySimmons Vornehm,up A T 3 0 R N 9 v s REMITTANCE PAGE City of Carmel Bill Date 05/31/2018 Attn: Douglas C. Haney, City Attorney Client Number 05323 One Civic Square Carmel, IN 46032 Invoice Number 126116 Statement for Professional Services Rendered Through 05/3112018 Payment Due Upon Receipt Matter Billing Trust Credit Current Number .Attorney Fees Expenses Applied Applied Charges 0006 MFD $39,073.00 $0.00 -$0.00 -$0.00 $39,073.00 Current Charges $39,073.00 Prior Balance Due $6,160.00 Less Payments Applied -$0.00 Adjustments $0.00 Total Balance Due $45,233.00 Please remit payment to: Drewry Simmons Vornehm, LLP 736 Hanover Place, Suite 200 Carmel, IN 46032 For billing inquiries please contact Beth Allie at ballie@dsvlaw.com or 317.580.4848. Carmel Indianapolis Crown Point 317.580.4848 317.580.4848 219.769.3300 Drewry SmnmOx Vome ,LLP A I T 0 a IN a Y S 06-15-18PO4 :39 RCv INVOICE City of Carmel Bill Date 05/31/2018 Attn: Douglas C. Haney, City Attorney Client Code 05323 One Civic Square Invoice Number 126116 Carmel, IN 46032 Tax ID#: 35-2137544 Matter: 0006 Shiel Sexton Company, Inc. -CMc Contract- Brookshire-GC Project For Professional Services Rendered Through Mav 31, 2018 Date Initials Description Hours Rate Fees 05/01/2018 MFD Continue drafting of the Shiel Contract 4.00 $350.00 $1,400.00 05/01/2018 MFD Prepare revisions to the remaining terms of the AIAA133, 1.50 $350.00 $525.00 subject to additional modifications from Shiel on project specific terms 05/02/2018 MFD Drafting terms and exhibits for the A133 agreement 3.00 $350.00 $1,050.00 05/04/2018 MFD Developing the CMc agreement and attachments 2.00 $350.00 $700.00 05/05/2018 MFD Analysis of the CMAR statute(IC 5-32-1)and the RFP 0.50 $350.00 $175.00 process 05/06/2018 MFD Prepare and draft the Shiel CMc Agreement as revised 7.00 $350.00 $2,450.00 05/07/2018 MFD Make revisions to the Draft Al 33 Agreement; prepare and 5.00 $350.00 $1,750.00 draft 3 attachments and 4 exhibits to the CMc Agreement with Shiel; send email to Jon 05/07/2018 MFD Drafting of the 3 Attachments and the 4 exhibits to the 4.50 $350.00 $1,575.00 Contract, review the modified City General Conditions, edit and modify the attachments and exhibits, and make final edits and changes to the CMc Agreement itself 05/08/2018 MFD Finalizing the exhibits and attachments; making final edits 2.00 $350.00 $700.00 and send to the City via email 05/08/2018 MFD Telecon with Mayor Brainard and Jon Oberlander 0.30 $350.00 $105.00 05/08/2018 MFD Meeting with the Mayor and team; develop our strategy; 4.50 $350.00 $1,575.00 two calls with SSC counsel; draft email to SSC;.review.and finalize 05323 City of Carmel Page 2 Bill Number 126116 Bill Date 05/31/2018 05/08/2018 MFD, Analyze the issues and best way to proceed with the 1.00 $350.00 $350.00 contracts 05/08/2018 PAD Review and analysis of how to structure 0.70 $310.00 $217.00 contracts 05/09/2018 MFD Exchanging emails with Kris Altice; receive information 1.00 $350.00 $350.00 from Ratio per vm; analyze our contract changes 05/10/2018 MFD Calls and emails with.Shiel.counsel; 1.60 $350.00 $560.00 an our strategy and next steps in light of this information; developing the information needed for preparing JOWAgreement with Shiel; reach out to 05/10/2018 MFD Email Io.Kris Altice with information needed; receive reply 0.40 $350.00 $140.00 email from her re telecon time; draft reply email 05/10/2018 PAD Analysis of procurement structure 0.40 $310.00 $124.00 05/11/2018 MFD Continued:anal sis of the potential.issue_ 0.40 $350.00 $140.00 05/11/2018 MFD Received' d'studied',6mailfrom Kris Altic 0.30 $350.00 $105.00 05/11/2018 MFD Telecon with Kris Altice 0.30 $350.00 $105.00 05/11/2018 MFD Develop an action plan; prepare and draft status report 1.80 $350.00 $630.00 email to the City team 05/11/2018 PAD AnalysisdImMissues 0.40 $310.00 $124.00 05/11/2018.CSD Review correspondence and analyze our strategy for 0.80 $250.00 $200.00 working on the various contract documents 05/14/2018 MFD Work on ntracts 2.50 $350.00 $875.00 05/14/2018 PAD Analysis of how to structure contracts 0.40 $310.00 $124.00 05/15/2018 MFD Research and study into the project history and documents 5.00 $350.00 $1,750.00 prepared; receive and study multiple documents received multi le conversations with Kris Altice; anal sis Q f requirements ;.study the specific regwremerits and Prepare an outline,of the City options and an`action.Olan 05/15/2018 MFD Receive roject Manual.with the 1.50 $350.00 $525.00 Specifications; study the same 05/15/2018 DMD Analyzed issues and option 1.60 $290.00 $464.00 05/16/2018 MFD Develop our strategy plan for the project 0.70 $350.00 $245.00 05323 City of Carmel Page 3 Bill Number 126116 Bill Date 05/31/2018 05/16/2018 MFD Continued analysis of the bid documents and project 1.10 "$350.00 $385.00 manual specifications in he Project Manual 05/17/2018 CSD Review arid,analyze our :y 1.20 $250.00 $300.00 strategy 05/18/2018 MFD Continued research and analysis 5.00 $350.00 $1,750.00 prepare and draft analysis.and update for the City r 05/18/2018 CSD Analyze issues W-1 Othe 1.30 $250.00 $325.00 project and strategies doing forward 05/19/2018 MFD Analysis of_ options 0.60 $350.00 $210.00 05/20/2018 MFD Continue drafting of the legal analysis and 6.50 $350.00 $2,275.00 recommendations for the project moving forward complete the memo; review, revise and finalize the memo; prepare and draft email to the City re the analysis and our recommendations and sending our two memos 05/21/2018 MFD Qevtelop;follow up issues to address; develop teres for our 1.00 $350.00 $350.00 60'htracts to prepare _ *05/21/2018 MFD Review the analysis anti our follow up action.items; 0.60 $350.00 $210.00 co�irdinate 05/21/2018 CSD Developing4mcontracts 1.50 $250.00 $375.00 05/21/2018 CSD Develop strategy and to-do list for projed procurement re: 1.20 $250.00 $300.00 05/22/2018 MFD Received email Irom Ratio; review pending issues to 0.30 $350.00 $105.00 decide and work plan 05/23/2018 MFD Received email.from the Mayor 0.20 $350.00 $70.00 draft quick rep y email` 05/23/2018 MFD Review our analysis and strategy recommendation; draft 0.30 $350.00 $105.00- follow up email to the City 05/24/2018 MFD Draft email to Kris Altice re project 0.30 $350.00 $105.00 05/24/2018 MFD MeetdIRVM�re coordination of our work to do for the 0.50 $350.00 $175.00 Project: 05/24/2018 MFD Zortion list 1.00 $350.00 $350.00 '� as 05/24/2018 MFD Receive and review.email from Kris Altice; analyze issue of 0.40 $350.00 $140.00 05/24/2018 CSD Review correspondence 0.30 $250.00 $75.00 . 05/24/2018 CSD Analyze various options with 0.50 $250.00 $125.00 Qespect tb.he contracting and bidding 05/25/2018 MFD Received and reviewed the 1.30 $350.00 $455.00 q e 05323 City of Carmel Page 4 Bill Number 126116 Bill Date 05/31/2018 05/25/2018 MFD Work on our action list for bidding 1.80 $350.00 $630.00 05/25/2018 CSD Meet -E--nalyze our strategy with respect to the 1.80 $250.00 $450.00 bidding and contracting process 05/29/2018 MFD Complete the Analysis of the bideand our Summary for the 2.30 $350.00 $805.00 05/29/2018 MFD Analysis of the bid responsibilty,standards and 0.90 $350.00 $315.00 responsiveness 05/29/2018 MFD Study each of tNe bids arto prepare a summary of biddels 3.50 $350.00 $1,225.00 who meet the statutory bid standards of lowest, responsive and responsible bids; develop recommendations re the bid packages 05/29/2018 DMD Analyzed and evaluated strategy for responding to 0.60 $290.00 $174.00 procurement challenges 05/29/2018 PAD Analysis of 0.70 $310.00 $217.00 05/29/2018 CSD Developing the contracts 2.00 $250.00 $500.00 ♦!< . 05/30/2018 MFD Telecon with Jon Oberlander; prepare notes on discussion; 4.00 $350.00 $1,400.00 received erfiail from him; telecon with Kris Altice; receive two emails from her with documents; draft reply email to her; expand.and revise our analysis of the bids; follow up call from--Kris receive information and email from Kris Ore study.tfie.'information on them; continued analysis 05/30/2018 MFD Received and reviewed from Jim Crider y 0.30 $350.00 $105.00 05/30/2018 MFD Work on action list follow up items-continued analysis of 2.50 $350.00 $875.00 the bidding issues re !bids; issue of "analyze telecon with Jim Crider 05/30/2018 MFD Prepare sumrrory of bidders and their bid packages for 1.60 $350.00 $560.00 contact list 05/30/2018 MFD Prep work o contract with Shiel and them-City 0.80 $350.00 $280.00 05/30/2018 DMD Continued analysis of procurement issues 1.20 $290.00 $348.00 05/30/2018 PAD Analysis of 0.40 $310.00 $124.00 05/31/2018 MFD Continue4development of our,strategy for the project and 3.20 $350:00 $1,120.00 addressinrinformation�r&same,' ssues; telecon.with Kris Altice and Brian ional research receive and review .make adjustments to our strategy memo and analysis of the bid packages with the latest information 9 � p 05323 City of Carmel Page 5 Bill Number 126116 Bill Date 05/31/2018 05/31/2018 MFD Continued work on our bid strategy;follow up telecon with 3.30 $350.00 $1,155.00 Jon Oberlander with current developments and ideas for he City; prepare additional comrrients to and update for the Bid Strategy and Analysis memo; develop bid schedule and action items; review prior email from Jon re 100111111W review information from Kris Altice 05/31/2018 MFD Receive and review Project ManualOW 0.40 $350.00 $140.00 n Wbrd format from Kris Altice 05/31/2018 MFD Prepare and draft update status report and 2.50 $350.00 $875.00 recommendations email to the City team and Mayor Brainard; review, revise, finalize and send via email with the summaries prepared on the bids 05/31/2018 DMD Reviewed updated strategy for handling 0.20 $290.00 $58.00 05/31/2018 PAD Follow up analysis o 0.40 $310.00 $124.00 l` 05/31/2018 CSD Review list of bidders' names and summary of apparent 1.50 $250.00 $375.00 low trade contractor gids Total Professional Services $39,073.00 TimekeeperSummarY Initials Timekeeper Hours Rate Fees CSD Drewry, Christopher#S. 12.10 $250.00 . $3,025.00 i. ,. ;4V DMD Drewry, Daniel M?' 3.60 $290.00 $1,044.00 MFD Drewry, Michael F. 97.00 $350.00 $33,950.00 PAD Drewry, Patrick A. 3.40 $310.00 $1,054.00 Totals 116.10 $39,073.00 i a. rtq t •.. .. Fi.pr Total Fees $39,073.00 Total Current Charges $39,073.00 Prior Balance Due $6,160.00 Balance Due $45,233.00 a .. m Drury Sim.mon-s Vornehm, LLP A T T o R N k v 5 REMITTANCE PAGE City of Carmel Bill Date 04/30/2018 Attn: Douglas C. Haney, City Attorney Client Number 05323 One Civic Square Carmel, IN 46032 Invoice Number 125549 Statement for Professional Services Rendered Through 04/3012018 Payment Due Upon Receipt Matter Billing Trust Credit Current Number Attorney Fees Expenses Applied Applied Charges 0006 MFD $6,160.00 $0.00 -$0.00 -$0.00 $6,160.00 Current Charges $6,160.00 Prior.Balance Due $0.00 Less Payments Applied -$0.00 Adjustments $0.00 Total Balance Due $6,160.00 Please remit payment to: Drewry Simmons Vornehm, LLP 736 Hanover Place, Suite 200 Carmel, IN 46032 For billing inquiries please contact Beth Allie at ballie@dsvlaw.com or 317.580.4848. Carmel Indianapolis Crown Point 317.580.4848 317.580.4848 219.769.3300 Drewry Simmons 6Vornehni,LLP"MAA T T 0 R N E Y S 05-21-18P03: 13 RCVD INVOICE City of Carmel Bill Date 04/30/2018 Attn: Douglas C. Haney, City Attorney Client Code 05323 One Civic Square Invoice Number 125549 Carmel, IN 46032 Tax ID#: 35-2137544 Matter: 0006 Shiel Sexton Company, Inc. -CMc Contract - Brookshire GC Project For Professional Services Rendered Through April 30, 2018 Date Initials Description Hours Rate Fees 04/11/2018 MFD Received and reviewed email from Doug Haney's office 0.50 $350.00 $175.00 with the SSC CMc Agreement re Brookshire Golf Course; begin review of the terms 04/24/2018 MFD Reviewing terms of the AIA A133 and identify areas to 1.50 $350.00 $525.00 expand or modify coverage 04/25/2018 MFD Prepare a list of the documents needed and information to 1.20 $350.00 $420.00 get on the terms of the deal; prepare and draft email to Jon; exchange emails in follow up with Doug 04/25/2018 MFD Study the SSC proposed AlAA133 agreement and terms; 1.00 $350.00 $350.00 begin drafting the City's draft agreement 04/26/2018 MFD Drafting the A133 Agreement 1.00 $350.00 $350.00 04/26/2018 MFD Prepare memo on key information to get in order to draft 0.30 $350.00 $105.00 changes to the A133 04/27/2018 MFD Reviewing terms to add to and to modify the CMc 2.50 $350.00 $875.00 Agreement 04/27/2018 MFD Receive and review the email and documents from Jon O 0.60 $350.00 $210.00 responding to my email from 4/25 04/28/2018 MFD Continued work on the CMc Agreement terms and 1.00 $350.00 $350.00 modifications-reviewing the modified City of Carmel General Conditions and Supplemental Conditions to the Agreement 04/29/2018 MFD Study the terms of the proposed Shiel CMc agreement; 6.00 $350.00 $2,100.00 make changes to our draft agreement on terms from Shiei we can accept; add other terms and conditions in our revised A133 agreement 04/30/2018 MFD Continued modifying the CMc agreement with additional 2.00 $350.00 $700.00 terms 05323 Ci of City Carmel Page 2 Bill Number 125549 Bill Date 04/30/2018 Total Professional Services $6,160.00 TimekeeverSummpa Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F. 17.60 $350.00 $6,160.00 Totals 17.60 $6,160.00 Total Fees $6,160.00 Total Current Charges $6,160.00 Balance Due $6,160.00