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Home My WebLink About327649 07/20/18 (9, CITY OF CARMEL, INDIANA VENDOR: 360077 ONE CIVIC SQUARE INDIANA BEACH GROUP SALES CHECKAMOUNT: $*****2,748.75* CARMEL, INDIANA 46032 5224 E INDIANA BEACH RD CHECK NUMBER: 327649 MONTICELLO IN 47960 CHECK DATE: 07/20/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1082 4343007 8/2/18 2,748.75 FIELD TRIPS ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL VOUCHER NO. WARRANT NO. An invoice of bill to be properly itemized must show;kind of service,where performed,dates service rendered,by Vendor# 360077 Allowed 20_ whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. Indiana Beach Payee 5224 E Indiana Beach Rd Monticello, IN 47960 In Sum of$ Purchase Order# 360077 Indiana Beach Terms $ 2,748.75 5224 E Indiana Beach Rd Date Due Monticello, IN 47960 ON ACCOUNT OF APPROPRIATION FOR 108-ESE Fund PO#or Invoice Description Dept# INVOICE NO. ACCT#/TITLE AMOUNT Invoice Date Number (or note attached invoice(s)or bill(s)) PO# Amount 1082-9 8/2/18 4343007 $ 1,517.31 Board Members 7/19/18 8/2/18 Field Trip 8/2/18 51618 $ 1,517.31 1082-13 8/2/18 4343007 $ 1,231.44 7/19/18 8/2/18 Field Trip 8/2/18 51618 $ 1,231.44 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except $ 2,748.75 Total $ 2,748.75 July 18,2018 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance r with IC 5-11-10-1.6 Cost distribution ledger classification if claim paid motor vehicle highway fund Signature -,20_ Accounts Payable Coordinator Clerk-Treasurer Title f5 DIANA BEAC RD:•sMQNTICELLO, INDIANA 470 224 IN M Page l.&2 2018 Groiu Outing Agreemen The following information represents an.agreement between Indiana Beach;Amusement and'Water.Park and Carmel,:Clay Parks _. and outlines.specific.conditions,and-services to be provided. Group Name: Carmel Clay Parks Sales Manager: Kate Huff21 ' Address 1.124155helbo.rne Event Date Thursday„August 3;2837 t i - City _: Carmel Shelter Preference n/a State/Zip Code. =' IN/46032 Contact Name Amanda Gillam — _ r - - iTelephone 317 418 5267. Contact Errmail jaeillim@carmelclayaarks coni Y-._ _ Type of Group Group,0ut!ng._ - �_ Contact Ce0 �`n/a Group Outing Agreement Estimates - ITEM EST QUANTITY': `' UNIT PRICE :TOTAL Funday Wristbands:-(rides&Ovate[park) 125' - ESTIMATED TOTAL SALE $2,748.75 - - Deposit ` Du e.upon silamliliigning _ i_ 01-1 Re 2,748.75 - maining Balance Duo upon arrival . . Notes: .. ACCEPTANCE: BY SIGNING BELOW,GROUP.REPRESENTS AND.WARRANTS THAT IT UNDERSTANDS.THE TERMS AND CONDITIONS:(LISTED ON PAGE 2)AND AGREES.TO BE BOUND BY THEM.' Organization:. . - " .- Indiana Beach-Boardwalk-Resort Name: . . Name: Kate Huff, /.J/(' . Title:.. T'itle:.Sales Manager.. Signature: Signature:. Date:. :. Date: tg -Z'.1F PHONE:765=404-2884;� Email: khuff@India,nabeach.com a WEBSITE "W.lndianaBeach.com i . I RD MONTICELLO, INDIANA 479.60 - - 5224 E.INDIANA BEACH - Page,2,o 2 ' Terms and"Conditions Of Group EVent.Agreement 1. ACCEPTANCE:--This Agreement becomes effective and binding on. . 9. :REFUNDS: Indiana Beach. shall NOT:give any refunds: for the date of Group's:signature; however, Indiana Beach has no overpayment.. Park:may:issue th"e,cash value:on a Cool Cash Card at obligation.until:Group makes the-iecessary. Deposit-payment.The the discretion of Park Management. No wristbands may be returned " signatures on behalf of Group:and Park on page one of this Agreement once payment is complete.. represent agreement.to all of the :termsand conditions of.this 10. CANCELLATION:•Group may cancel the event,by providing thirty Agreement: (30)days prior written.notice to Indiana Beach to avoid forfeiture of 2. WRISTBANDS&PRICES: Group may reserve additional wristbands deposit. Park isnot responsible for disruption of the event by-nature, for,the Event at the prices listed on this Agreement...Prices are based. or for any.damages,.costs-or-expenses.arising out.of cancellation." In .on the stated Estimate;.:a decrease in the actual number of.Group the.event Group cancels the event With less.than,thirty(30).-days members-may result.in correspondingly.higher.wristband prices. written notice;Group shall forfeit its deposit. . Wristbands may only be.distributed to group members and not Online,. .. ii: SAFETY: Group agrees to abide by.all Rules'and Regulations within to the general public,or.otherwise.' ,Failure to comply may result in the:park.Group acknowledges that the closing of any ride or attraction - higher Wristband price.with penalty. is for the safety of our guests and will in no way.be compensated -3: TAX:: Unless:Group provides Indiana Beach with a copy.of Group's: tax-exempt certificate,Park shall automatically add all.applicable taxes. 12: RISK OF LOSS: Group assumes fullresponsibility and risk of lossfor to Food and Beverage_items.Wristbands are non-taxable: all group wristbands:and.agrees to pay Indiana.Beach the equivalent cashvalue.for:all non-returned wristbands,regardless of the reason or 4. DEPOSITFEE: Group shall pay a non-refundable deposit fee of 25% cause for said non-return: of estimated total:to hold and confirm::the Group Event.- The deposit 33: WARRANTY::The person who.signs and executes this Agreement fee shall be applied toward Group'stotal costs for the Event, unless on behalf of each party expressly:represents and warrants that s/he Group forfeits the deposit fee_by a no-show or cancelingthe Event. - hasahe full and complete authority to do so . 5:PAYMENT: GROUP SHALL PAYTOR THE.EVENT.(INCLUDING,ALL WRISTBANDS AND ADDITIONAL GOODS AND SERVICES)IN FULL ON" i4. LIABILITY; Indiana Beach is held harmlessfrom and against any, THE DAY OF THE EVENT and simultaneously return ah unused and all liabilities,damages,losses,:expenses claims,demands,suits, . . :fines,or judgments that include reasonableattorneys'fees,costs and wristbands.Group shall remit payment in the form of cash,credit card expenses;incidental:thereto,.which may be suffered by,accrued. or check. Indiana' Beach.does:not accept individual group.member: against,charges to or recoverable from any customer indemnities,by: payments..Group Leader:should collect individual payments.and make reason of any claim arising out of or.relating to any actor error or a one-time.payment at.the Group:Sales Booth the..morning.of your commission,or misconduct of INDIANA BEACH BOARDWALK RESORT... event. Indiana Beach shall-NOT_acceptany checks:over the.amount: due:. Checks must contain the exact.amount.. If a check.is written 15.:WAIVER:belay or failure.of IndianaBeach to enforce any_term of . beyond the.amourit due,the check will not be'accepted;an invoice will this Agreement shall:hot be deemed'a waiver of any right stated within. be sent and.must-be.returned within 10.business days.. this Agreement. Thewaiver by Park-of.the breach of any condition ' 6. ATTENDANCE:::Attendance of less than 15 guests.will result in:the within this Agreement shall.in no Way nullify Park's Fight to.enforce the remaining conditions: . loss of the;Group Rate unless Group agrees to pay for 15,but-will only receive one-wristband per guest:. Event Date Procedure• 7: FOOD-AND.BEVERAGE:=Except:as:other wise agreed,all food-'and " roup m roup-Sal G must check in to, G es bo'otli located in"the SOUTH , -beverages.consumed at-the Park must be-purchased at.the Park n 2pm(Eastern me):Arrival PARKING LOT-no later than tern Standard Ti time = - Facility..Group may arrange catering services with the Park prior to the must be. communicated in 'advance-.'to your .Group Sales Event Representative:Upon check in Group will receive wristbands and pay remaining balance.-No wristbands will be distributed prior to Group 8. EVENT AREA RESERVED: Group may reserve a Shelter space fora check in. Check in procedure is subject tothange and if it does you will fee with proper-notice.Park shelter space may not be utilized.unless.a be notified by your sales representative. fee has been.paid;: . PHONE:76540.4-2884 Email: khufF@Indianabeach:Com - WEBSITE.;www IndianaBeach.com 913 Carmel 1z Clay Parks&Recreation CHECK REQUEST � " 7 Date: 7/2/18_ J U L 0 5 2018 Check payable to: BY:............................... Name: Indiana Beach Amusement and Water Park Address: 5224 E.Indiana Beach Road City,State,Zip:Monticello,Indiana 47960 Mail check to payee "X Retum check to requestor Check Amount: 4Fr �� $.� Date Required:8/6/18 2 Purpose of Check: Indiana Beach Field Trip on 8/6/18 Supporting documentation or invoice(s)MUST be attached. To be paid from: PO#(if applicable) 5 1 S Cosa-q = IsP1031 Budget account-GL# 1082009&1082013 I ossa-13= (a3 � •�� Budget line Description: 4343007 Requested by(print): Jennifer Gray l ` Requested by(signature/date . Approved by(print): Approved by(signature/date) Form recreated 3/10/15(Business Services)