The URL can be used to link to this page

Home My WebLink AboutLeach & Russell Mechanical Contractors, Inc/Fire/1,500/HVAC PM – Station 41Leach & Russell Mechanical Contractors, Inc. Fire Department - 2018 Appropriation # 43-501.00 Fund; P.O. # 101767 , Contract Not To Exceed $1,500.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement') entered into by and between the City of Carmel and Leach & Russell Mechanical Contractors, Inc. (the "Vendor"), as City Contract dated September 21, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: Ames Brainard, Presiding 0 ficer Date: yi Ma Ann, Met�/,/ Date: /Z/I-Z— Lori S. Watson, Member Date: A 810 . Chri; Date Paul rk-Treasurer (SXaoUnU\Prof.S— & Goods SvaTiue DcpA2018V--h & Ro 11 ASA.doc:7192018 11:48 A0,11 Leach & Russell Mechanical Contractors, Inc. 8 Y( Authorized Signature C, Printed Name Title FID/TIN: 36 11q 16'aLl Last Four of SSN if Sole Proprietor: Date: -� -I ) M R U s s F L L N t C N A N I C A l MAINTENANCE AGREEMENT Owner: CITY OF CARMEL Date: July 9112018 Address: ONE CIVIC SQUARE CARMEL, IN 46032 Type of Plan: PM INSPECTION Equipment Location: CARMEL FIRE DEPARTMENT HEADQUARTERS TWO CIVIC SQUARE CARMEL, IN 46032 Effective Date and Duration This agreement shall become; effective 07-01-2018 and shall remain in effect for one year unless otherwise terminated or changed as permitted under the General Conditions. Services and Materials Included Maintenance Services as per attached Scope of Work provided by the owner as applicable to the Schedule of Maintained Equipment also attached. Service will be performed in December and June. As an additional service we will log -on to your facility each day, observe the operation of your equipment and notify on-site building operations personnel of any unusual conditions. Equipment Covered: Schedule of Maintained Equipment Attached Exhibit 9151 Ford Circle • Fishers. IN.46038 • Ph 317.841.7877 • Fax 317.841.7460 1 o -f r rn s n x IM :sR U S S E L L N L C N A N 1 C A L Price Semi-annual and annual services and materials listed will be provided at an annual cost of $1,500.00 billed semi-annually at the completion of the on-site services at $750.00. Materials & Subs All parts and materials will be provided as follows: List price plus 15% Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at cost plus 15% based on standard pricing. Labor is billed in one hour increments with a 2 hour minimum. Straight Time Hourly Rate — 7a.m. to 5p.m. Monday — Friday $ 90.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 55.00/trip These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. Purchaser's Acceptance: Purchaser: City of Carmel En Title: Date: Seller's Acceptance: Seller: Leach & Russell Mechanical By: 0� V__z _� - Clint Rempe Title: Service Project Manager Date: �,9✓/q Note: The GENERAL CONDITIONS are a part of this agreement. Exb;bit �l 9151 Ford Circle • Fishers. IN.46036 • Ph 317.841.7877 • Fax 317.841.7460 20fy r T s n x R U f f E L L M f C M A M 1 C A l Ceneral Conditions I. Acceptance of the Limited Full Coverage or Inspection Plan shall in no way bind Seller to make corrections, replacements or repairs necessitated by (a) Purchaser's improper or misuse of the equipment or systems (b) by negligence of others or (c) by faulty design of the equipment or systems. 2. Seller shall not be required under the Limited Full Coverage or Inspection Plan to make safety tests or to install new attachments or additional controls or equipment recommended or directed by any insurance company laboratory or goverrurrental authority. 3. The Limited Full Coverage or Inspection Plan does not include the maintenance, repair or replacement of recording or portable instruments, electrical discoiutect switches, circuit breaker fuse panels, casing or cabinets, gaskets, insulation hardware items, damage from freezing corrosion, electrolysis, drain stoppage or plumbing beyond equipment, gas lines, domestic water lines, non-moving parts of heating, cooling and ventilating equipment, such as ductwork, boiler shell, tubes and refractory material and other like items. 4. Seller agrees to replace any workmanship which is disclosed within a period of 30 days after the performance thereof to be defective and will warrant materials and pans only to the extent, if any, the same are warranted by the suppliers thereof suppliers being defined to mean the suppliers of Seller. All warranties on equipment are to be extended to Seller on Limited Full Coverage Plans. 5. Purchaser agrees to provide reasonable means of access to all equipment covered by this Agreement. 6. In the event Seller is required to make emergency calls, repairs and/or replacements under the Limited Full Coverage Service Plan, occasioned by Purchaser's improper operation or misuse of the equipment, or by fire, explosion, flooding, the elements, strikes, labor troubles, vandalism, riots or civil commotion, or by any other cause beyond Seller's control, Purchaser shall reimburse Seller for such emergency calls, repairs and/or replacements in accordance with the Seller's current rates for performing such services. 7. Seller's liability for injury to persons or damage to property shall, in any event, be limited to that caused directly by it's negligence. Seller shall not be liable, however, on any account, for any damage or loss to Purchaser resulting from business interruption, inconvenience, and loss of profits or special indirect or consequential damage. Seller shall not be deemed to guarantee or warrant the continuing operation or operating efficiency of the EQUIPMENT COVERED, nor shall Seller by liable for any breakdowns thereof or for any damage to any other property of the Purchaser not covered by this Agreement resulting from any breakdowns in or operating mishaps of the EQUIPMENT COVERED provided, however, that nothing contained in this Paragraph shall be deemed to release Seller from the performance of its services and obligations under this Agreement. 8. Should any payment due by Purchaser become thirty days or more delinquent, Seller may terminate this Agreement by written notice and all monies owed Seller by Purchaser shall be immediately payable upon demand. 9. This Agreement is not transferable or assignable. 10. Purchaser agrees to accept the judgment of Seller as to be the best means and methods to be employed for any corrective or repair work necessary. 11. This Agreement shall remain in effect as herein provided unless either party shall furnish the other written notice of termination not later than 30 days prior to the end of any yearly period of the Agreement. Deletion, addition or depreciation of Agreement and/or change in Seller's cost may cause a change in contract price. Thirty days advance notice of any such change shall be given in writing to Purchaser and Purchaser shall have the right to terminate if such change is not acceptable. Exhibit 14 r 9151 Ford Circ'c • Fishers,1N.46036 • Ph 317.641.7877 • Fax 317.841.7460 30-( LI Carmel Fire Department Headquarters Two Civic Square Carmel, IN 46032 This proposal will include quarterly equipment maintenance and inspection. Items listed below will be included as part of this maintenance proposal. A M/2 hour emergency service guarantee will be part of this contract. Filters to be provided by contractor. Equipment Covered Includes: (1 l) Fan Coil Units (4) Pumps (4) Radiant Tube Heater Perforin the following during inspection: • Report on general condition of units including cabinets, unusual noise or vibrations • Oil or grease all bearings, including motors, fans and dampers as applicable • Visual inspection for rcfrigerant/water leaks that may have occurred on equipment or piping • Inspect all controls and contact points within the covered equipment • Check refrigerant charge and record super heat and sub -cooling if applicable • Check condition of drain screens, pans and piping • Inspect and Replace filters • Inspect and adjust valves, controls and damper settings and time clock settings per design function as applicable • Inspect condenser and evaporator coils (We will provide one (1) condenser coil cleaning, annually, in the spring) — we will recommend any additional cleaning that may be needed • Check belt/sheave adjustment, alignment and condition as applicable • Inspect heat operation including burners, heat exchangers, electric heat banks, etc. as applicable • Submit reports and recommendations as applicable 1mt� I 9151 Ford Circle • Fishers, IN.4603E • Ph 317.841.7877 • Fax 317.841.7460 �� ( City ®f CarmeINDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 lll''i FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35.6000972 CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. 7/9/2018 362779 Page 1 of 1 PURCHASE ORDER NUMBER 101767 THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE DESCRIPTION Sta. 41 HVAC PM LEACH & RUSSELL Fire Department VENDOR 9151 FORD CIRCLE SHIP 2 Civic Square TO Carmel, IN 46032 - FISHERS, IN 46038 - PURCHASEID BLANKET I CONTRACT 27333 QUANTITY UNIT OF MEASURE Department: 1120 Fund: 101 Account: 43-501.00 PAYMENTTERMS 1 DESCRIPTION General Fund 2 Each HVAC PM - Station 41 Send Invoice To: Fire Department 2 Civic Square Carmel, IN 46032 - DEPARTMENT FREIGHT UNIT PRICE EXTENSION $750.00 $1,500.00 Sub Total $1,500.00 PLEASE INVOICE IN DUPLICATE ACCOUNT PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $1,500.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL C_ 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY ----------- -- - Denise Snyder TITLE Budget & Accreditation Manager CONTROL NO. 101767 CLERK -TREASURER