HomeMy WebLinkAbout328747 08/14/18 CITY OF CARMEL, INDIANA VENDOR: 022450 `
® } ONE CIVIC SQUARE BARNES ÞBURG CHECK AMOUNT: $****39,899.44*
a CARMEL, INDIANA 46032 CHECK NUMBER: 328747
11 S MERIDIAN ST CHECK DATE: 08/14/18
INDIANAPOLIS IN 46204
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1180 4340000' 2130417 39,899.44 LEGAL FEES
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
Vendor# 022450 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
BARNES ÞBURG IN SUM OF$ CITY OF CARMEL
An invoice or bill to be properly Itemized must show:kind of service,where performed,dates service
11 S MERIDIAN ST rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
INDIANAPOLIS, IN 46204
Payee
$39,899.44
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Department of Law Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note.attached invoice(s)or bill(s)) AMOUNT
2130417 43-400.00 $39,899.44 1 hereby certify that the attached invoice(s),or 7/23/18 2130417 Disclosure Matters $39,899.44
1180 101 1180 101
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge,is made were ordered and
received except
Monday,August 06, 2018
00000
ArL
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20
Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
BARNES & THORNBURG LLP
11 South Meridian Street Indianapolis,
Indiana 46204-3535 USA.E.I.N.35-
0900596
(317)236-1313
0$"jGe1 $t3J($4,lM V D '
Page 2
CITY OF CARMEL July 23,2018
ATTN: DOUGLAS C. HANEY, CORPORATION COUNSEL Brian L. Burdick
ONE CIVIC SQUARE 00004288-000085
CARMEL,IN 46032
PAYABLE UPON RECEIPT
00004288-000085
DISCLOSURE MATTERS
For legal services rendered in connection with the above matter for the period ending June 30,2018 as
described on the attached detail.
Fees for Services $ 38,917.00
Other Charges $ 982.44
TOTAL THIS INVOICE $ 39,899.44
00004288-000085 CITY OF CARMEL
Page 7
DISCLOSURE MATTERS
05/04/18 Anne N. DePrez Reviewed subpoena and accompanying documents; considered 0.60
likely issues prompting the investigation;conferred with Bruce
Donaldson.
05/04/18 Bruce D. Donaldson Had call with Haney regarding subpoena;reviewed subpoena 1.30
and had related email correspondence and calls;had follow up
email correspondence with Mayor and Haney and had text and
email correspondence with Matthes.
05/04/18 Neal W. Steinbart Reviewed subpoena; considered issues concerning 0.80
same.
05/06/18 Anne N.DePrez Reviewed correspondence from Curt Conrood and conferred with 0.30
Donaldson via email regarding same.
Bruce D. Donaldson Reviewed email from Conrod,forwarded same and had related 0.20
05/06/18 email correspondence.
05/07/18 Anne N.DePrez Conferred with Larry Mackey regarding developments; 2.20
conferred with enforcement attorney regarding subpoena and an
extension;made request for order of investigation,drafting
letter confirming same;met with Curt Conrod,who would have
documents and similar matters.
05/07/18 Bruce D.Donaldson Had discussions and email correspondence;prepared for and 1.70
attended meeting with Conrod to discuss subpoena;had follow
up email correspondence with Haney and discussions.
05/08/18 Anne N.DePrez Conferred with Doug Haney regarding production;reached out 0.50
to Amanda Bennett regarding search;crafted search terms.
05/08/18 Bruce D. Donaldson Had calls and email correspondence to discuss issues relating 1.20
to subpoena.
05/09/18 Anne N.DePrez Conferred with Amanda Bennett of the City of Carmel 0.40
regarding searches; conferred briefly with Mackey.
05/09/18 Bruce D. Donaldson Reviewed email correspondence from Mayor. 0.20
05/10/18 Anne N.DePrez Coordinated with Amanda Bennett;updated Doug Haney; 0.60
conferred with Mackey; set date for extension with enforcement
attorney.
05/10/18 Bruce D. Donaldson Reviewed relevant portions of contracts and related email 1.30
correspondence;had multiple calls with Mackey and Mayor to
discuss investigation matters.
05/10/18 Larry A.Mackey Gathered information on status of investigation. 0.50
05/17/18 Bruce D.Donaldson Had calls with Brainard and Mackey regarding investigation 0.40
matters.
05/17/18 Larry A.Mackey Provided case update to Bruce Donaldson;planned working 0.10
sessions.
5/17/18 Janelle Peters Project Management-General data review/tech support. 0.50
05/18/18 Anne N.DePrez Reviewed report on searches from Amanda and considered 0.30
options.
05/18/18 Janelle Peters Project Management-Prepare document review batches for 0.30
attorney review.
05/21/18 Anne N.DePrez Reviewed correspondence from Curt Conrod and compared to 0.30
search;forwarded to Amanda.
05/21/18 Bruce D. Donaldson Had email correspondence regarding needed items for response 0.20
00004288-000085 CITY OF CARMEL
Page 8
DISCLOSURE MATTERS
to subpoena.
05/22/18 Anne N. DePrez Reviewed emails and conferred with Amanda Bennett about 0.50
the results of her searches. Briefly looked at response from
clerk/treasurer.
05/24/18 Anne N. DePrez Reviewed documents;put together production; drafted letter. 2.80
05/25/18 Anne N.DePrez Completed production. 0.80
05/25/18 Janelle Peters Project Management-Document production support. 0.50
05/30/18 Anne N.DePrez Received update from Amanda Bennett;had multiple 1.80
conversations with lit support and Amanda Bennett to set up a
meeting between our litigation support and her IT person to get
to the bottom of the difficulties.
05/31/18 Anne N.DePrez Received reports on status of the searches from Amanda 0.40
Bennett and Eric Beard;reported.
06/06/18 Anne N.DePrez Received update on documents,addressed email search,and 0.40
conferred via email with Bruce Donaldson and Mackey
regarding investigation.
06/06/18 Larry A. Mackey Conversation with Umbaugh outside counsel regarding case 0.30
developments;email communications regarding follow up
action items.
06/07/18 Bruce D. Donaldson Discussed investigation matters with Mackey. 0.30
06/07/18 Larry A.Mackey Worked with Bruce Donaldson on case developments and 0.20
developed proposal.
06/11/18 Larry A.Mackey Email exchange with outside counsel for Umbaugh;worked 0.20
with.Bruce Donaldson regarding the same.
06/12/18 Anne N.DePrez Continued review of materials; conferred with Amanda Bennett. 2.90
06/13/18 Larry A.Mackey Telephone conversation with outside counsel to Umbaugh; 0.60
prepared related email report to Bruce Donaldson.
06/14/18 Anne N.DePrez Gathered documents for Mackey;reviewed additional 0.60
information from client.
06/14/18 Bruce D. Donaldson Reviewed and analyzed various documents related to 1.50
investigation.
06/14/18 Larry A.Mackey Telephone conversation with outside counsel to Umbaugh, 2.20
regarding case status;worked with Bruce Donaldson on
collection of additional pertinent factual background and
assessment; collected and reviewed pertinent documents.
06/17/18 Anne N.DePrez Reviewed emails both for production and for issues relating to 5.60
inquiries.
06/18/18 Anne N.DePrez Completed review; conferred with Mackey regarding 4.20
additional matters;addressed privilege issues.
06/18/18 Bruce D.Donaldson Had email correspondence and text correspondence with 0.30
Mayor regarding investigation matters.
06/18/18 Larry A.Mackey Email communications with Umbaugh outside counsel 1.60
regarding investigation;worked with defense team on
assessment of responsive documents to subpoena;reviewed
and revised current timeline with supporting documents.
06/19/18 Larry A.Mackey Telephone conference with Umbaugh outside counsel. 0.90
00004288-000085 CITY OF CARMEL
Page 9
DISCLOSURE MATTERS
06/20/18 Anne N.DePrez Drafted correspondence to Mayor Brainard concerning 3.30
documents found in response to subpoena; conferred with
Mayor Brainard re same;worked on letter;multiple emails
with Mackey.
06/20/18 Bruce D.Donaldson Had call with Mayor and Mackey;had calls and email 2.00
correspondence regarding subpoena matters;reviewed letter
from Lamb and forwarded same with request for research;
reviewed portions of report;reviewed portions of draft
response and conducted research.
06/20/18 Larry A.Mackey Telephone conversation with Mayor Jim Brainard and Bruce 2.90
Donaldson regarding pertinent factual and legal background to
investigation;worked on assessment; prepared related email to
Bruce Donaldson;reviewed and analyzed pertinent email
communications and related documents produced;multiple
email communications and telephone conversations with
Barbara Lamb;reviewed preliminary written report of same
from Barbara Lamb;reviewed City ordinance;worked with
Bruce Donaldson on review;worked on going forward work
plan including follow up interviews with key witnesses_
06/21/18 Bradley J.Bingham Prepared for and participated in conference call with attorneys 1.10
representing H.J.Umbaugh.
06/21/18 Anne N.DePrez Participated in conference call with Curt Coonrod;reviewed 2.80
documents; drafted letter;reviewed plan documents;finalized
production.
06/21/18 Bruce D.Donaldson Continued to review prior emails and disclosures,and had 2.20
related email correspondence;had call with Barb Lamb;
reviewed report;participated in call with Umbaugh counsel.
06/21/18 Larry A.Mackey Continued review of pertinent documents identified in 5.80
collection for production; worked with Bruce Donaldson on
assessment of same;prepared for and participated in telephonic
interview with Bruce Donaldson;follow up on
communications with Curt Conrod;prepared for and
participated in telephonic interviews;prepared for and
participated in strategy discussions with Umbaugh outside counsel;
multiple emails with Barbara Lamb and reviewed additional
pertinent documents.
06/21/18 Michael G.Paton Reviewed agreements and City ordinances;reviewed 0.30
statements;drafted email to Larry Mackey regarding the same.
06/22/18 Anne N.DePrez Addressed last minute issues regarding production. 0.80
06/22/18 Larry A.Mackey Reviewed and approved draft correspondence with 0.20
responsive subpoena production.
06/26/18 Anne N.DePrez Reviewed documents for responsiveness. 0.40
06/27/18 Anne N.DePrez Additional production;redacting. 1.10
Fees for Services Total $ 38,917.00
00004288-000085 CITY OF CARMEL
Page
DISCLOSURE MATTERS
Other Charges:
iibdw
14.04
Monthly Services Tier 2(.0.1 to 20 GB) 2.70
05/31/2018-Qty:0.09-Rate:$30 B00320-
317507
Project Management(Per Hr)General 60.00
project management 06/30/2018 -Qty:0.4
-Rate:$150 B00320-317507
Senior Project Management(Per Hr) 429.00
General project management 06/30/2018 -
Qty:2.2-Rate:$195 B00320-317507
Monthly Services Tier 2(.01 to 20 GB) 476.70
06/30/2018-Qty:15.89-Rate:$30
B00320-317507
$ 982.44
00004288-000085 CITY OF CARMEL
Page 7
DISCLOSURE MATTERS
05/04/18 Anne N. DePrez Reviewed subpoena and accompanying documents;considered 0.60
likely issues prompting the investigation;conferred with Bruce
Donaldson.
05/04/18 Bruce D. Donaldson Had call with Haney regarding subpoena;reviewed subpoena 1.30
and had related email correspondence and calls;had follow up
email correspondence with Mayor and Haney and had text and
email correspondence with Matthes.
05/04/18 Neal W. Steinbart Reviewed subpoena; considered issues concerning 0.80
same.
05/06/18 Anne N.DePrez Reviewed correspondence from Curt Conrood and conferred with 0.30
Donaldson via email regarding same.
Bruce D.Donaldson Reviewed email from Conrod,forwarded same and had related 0.20
05/06/18 email correspondence.
05/07/18 Anne N.DePrez Conferred with Larry Mackey regarding developments; 2.20
conferred with enforcement attorney regarding subpoena and an
extension;made request for order of investigation,drafting
letter confirming same;met with Curt Conrod,who would have
documents and similar matters.
05/07/18 Bruce D. Donaldson Had discussions and email correspondence;prepared for and 1.70
attended meeting with Conrod to discuss subpoena;had follow
up email correspondence with Haney and discussions.
05/08/18 Anne N.DePrez Conferred,with Doug Haney regarding production;reached out 0.50
to Amanda Bennett regarding search; crafted search terms.
05/08/18 Bruce D. Donaldson Had calls and email correspondence to discuss issues relating 1.20
to subpoena.
05/09/18 Anne N.DePrez Conferred with Amanda Bennett of the City of Carmel 0.40
regarding searches; conferred briefly with Mackey.
05/09/18 Bruce D. Donaldson Reviewed email correspondence from Mayor. 0.20
05/10/18 Anne N. DePrez Coordinated with Amanda Bennett;updated Doug Haney; 0.60
conferred with Mackey; set date for extension with enforcement
attorney.
05/10/18 Bruce D. Donaldson Reviewed relevant portions of contracts and related email 1.30
correspondence;had multiple calls with Mackey and Mayor to
discuss investigation matters.
05/10/18 Larry A.Mackey Gathered information on status of investigation. 0.50
05/17/18 Bruce D. Donaldson Had calls with Brainard and Mackey regarding investigation 0.40
matters.
05/17/18 Larry A.Mackey Provided case update to Bruce Donaldson;planned working 0.10
sessions.
5/17/18 Janelle Peters Project Management-General data review/tech support. 0.50
05/18/18 Anne N.DePrez Reviewed report on searches from Amanda and considered 0.30
options.
05/18/18 Janelle Peters Project Management-Prepare document review batches for 0.30
attorney review.
05/21/18 Anne N.DePrez Reviewed correspondence from Curt Conrod and compared to 0.30
search;forwarded to Amanda.
05/21/18 Bruce D.Donaldson Had email correspondence regarding needed items for response 0.20
00004288-000085 CITY OF CARMEL
Page 8
DISCLOSURE MATTERS
to subpoena.
05/22/18 Anne N.DePrez Reviewed emails and conferred with Amanda Bennett about 0.50
the results of her searches. Briefly looked at response from
clerk/treasurer.
05/24/18 Anne N.DePrez Reviewed documents;put together production; drafted letter. 2.80
05/25/18 Anne N. DePrez Completed production. 0.80
05/25/18 Janelle Peters Project Management-Document production support. 0.50
05/30/18 Anne N.DePrez Received update from Amanda Bennett;had multiple 1.80
conversations with lit support and Amanda Bennett to set up a
meeting between our litigation support and her IT person to get
to the bottom of the difficulties.
05/31/18 Anne N.DePrez Received reports on status of the searches from Amanda 0.40
Bennett and Eric Beard;reported.
06/06/18 Anne N.DePrez Received update on documents,addressed email search,and 0.40
conferred via email with Bruce Donaldson and Mackey
regarding investigation.
06/06/18 Lary A.Mackey Conversation with Umbaugh outside counsel regarding case 0.30
developments;email communications regarding follow up
action items.
06/07/18 Bruce D.Donaldson Discussed investigation matters with Mackey. 0.30
06/07/18 Larry A.Mackey Worked with Bruce Donaldson on case developments and 0.20
developed proposal.
06/11/18 Larry. A.Mackey Email exchange with outside counsel for Umbaugh;worked 0.20
with Bruce Donaldson regarding the same.
06/12/18 Anne N.DePrez Continued review of materials; conferred with Amanda Bennett. 2.90
06/13/18 Larry A. Mackey Telephone conversation with outside counsel to Umbaugh; 0.60
prepared related email report to Bruce Donaldson.
06/14/18 Anne N.DePrez Gathered documents for Mackey;reviewed additional 0.60
information from client.
06/14/18 Bruce D. Donaldson Reviewed and analyzed various documents related to 1.50
investigation.
06/14/18 Larry A.Mackey Telephone conversation with outside counsel to Umbaugh, 2.20
regarding case status;worked with Bruce Donaldson on
collection of additional pertinent factual background and
assessment;collected and reviewed pertinent documents.
06/17/18 Anne N.DePrez Reviewed emails both for production and for issues relating to 5.60
inquiries.
06/18/18 Anne N.DePrez Completed review; conferred with Mackey regarding 4.20
additional matters; addressed privilege'issues.
06/18/18 Bruce D.Donaldson Had email correspondence and text correspondence with 0.30
Mayor regarding investigation matters.
06/18/18 Larry A. Mackey Email communications with Umbaugh outside counsel 1.60
regarding investigation;worked with defense team on
assessment of responsive documents to subpoena;reviewed
and revised current timeline with supporting documents.
06/19/18 Larry A.Mackey Telephone conference with Umbaugh outside counsel. 0.90
00004288-000085 CITY OF CARMEL
Page 9
DISCLOSURE MATTERS
06/20/18 Anne N.DePrez Drafted correspondence to Mayor Brainard concerning 3.30
documents found in response to subpoena; conferred with
Mayor Brainard re same; worked on letter;multiple emails
with Mackey.
06/20/18 Bruce D.Donaldson Had call with Mayor and Mackey;had calls and email 2.00
correspondence regarding subpoena matters;reviewed letter
from Lamb and forwarded same with request for research;
reviewed portions of report;reviewed portions of draft
response and conducted research.
06/20/18 Larry A.Mackey Telephone conversation with Mayor Jim Brainard and Bruce 2.90
Donaldson regarding pertinent factual and legal background to
investigation;worked on assessment; prepared related email to
Bruce Donaldson;reviewed and analyzed pertinent email
communications and related documents produced;multiple
email communications and telephone conversations with
Barbara Lamb;reviewed preliminary written report of same
from Barbara Lamb;reviewed City ordinance;worked with
Bruce Donaldson on review;worked on going forward work
plan including follow up interviews with key witnesses.
06/21/18 Bradley J.Bingham Prepared for and participated in conference call with attorneys 1.10
representing H.J.Umbaugh.
06/21/18 Anne N.DePrez Participated in conference call with Curt Coonrod;reviewed 2.80
documents; drafted letter;reviewed plan documents;finalized
production.
06/21/18 Bruce D.Donaldson Continued to review prior emails and disclosures,and had 2.20
related email correspondence;had call with Barb Lamb;
reviewed report;participated in call with Umbaugh counsel.
06/21/18 Larry A.Mackey Continued review of pertinent documents identified in 5.80
collection for production;worked with Bruce Donaldson on
assessment of same;prepared for and participated in telephonic
interview with Bruce Donaldson;follow up on
communications with Curt Conrod;prepared for and
participated in telephonic interviews;prepared for and
participated in strategy discussions with Umbaugh outside counsel;
multiple emails with Barbara Lamb and reviewed additional
pertinent documents.
06/21/18 Michael G.Paton Reviewed agreements and City ordinances;reviewed 0.30
statements;drafted email to Larry Mackey regarding the same.
06/22/18 Anne N.DePrez Addressed last minute issues regarding production. 0.80
06/22/18 Larry A.Mackey Reviewed and approved draft correspondence with 0.20
responsive subpoena production.
06/26/18 Anne N.DePrez Reviewed documents for responsiveness. 0.40
06/27/18 Anne N.DePrez Additional production;redacting. 1.10
Fees for Services Total $ 38,917.00
00004288-000085 CITY OF CARMEL
Page
DISCLOSURE MATTERS
Other Charges:
Courier Service Fedex-. 14.04
to
Monthly Services Tier 2(.01 to 20 GB) 2.70
05/31/2018-Qty:0.09-Rate:$30 B00320-
317507
Project Management(Per Hr)General 60.00
project management 06/30/2018 -Qty:0.4
-Rate:$150 B00320-317507
Senior Project Management(Per Hr) 429.00
General project management 06/30/2018-
Qty:2.2-Rate:$195 B00320-317507
Monthly Services Tier 2 (.01 to 20 GB) 476.70
06/30/2018-Qty:15.89-Rate:$30
B00320-317507
$ 982.44