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Home My WebLink About328833 08/14/18 (9, CITY OF CARMEL, INDIANA VENDOR: 115100 ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAWCHECK AMOUNT: $""""10,530.00• CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 328833 CARMEL IN 46032 CHECK DATE: 08/14/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 103 5023990 718 327.60 OTHER EXPENSES 106 5023990 718 1,388.40 OTHER EXPENSES 1081 4340000 718 1,185.60 LEGAL FEES 1082 4340000 718 1,014.00 LEGAL FEES 1091 4340000 718 1,950.00 LEGAL FEES 1125 4340000 718 4,664.40 LEGAL FEES . . . .. . . . . . .. . . . . : . . . . : . ACCOUNTS PAYABLE VOUCHER. . . . .. . CITY OF CARMEL VOUCHER NO:. . . WARRANT NO. An invoice of bill to be properly:itemized must show;kind of service,where performed,dates service rendered,by Vendor# 115100 Allowed. 20 whom;rates per day,number of hours,rate*per hour;number of units,price per unit,etc. ' Grisham, Debea M. Payee . Attorney at Law LLC. 922 East Greyhound Pass In Sum of$ Purchase order# Carmel,:IN 46032 1,15100: ',Grisham, Debra M. Terms : . $ 10,530:00 Attomey:at Law.LLC: Date Due . . 922.East Greyhound.Pass ON ACCOUNT OF APPROPRIATION FOR Carmel, I N 46032 101 General 110'3 Parks Capita11106' Park Impact 1108 ESE:/109 MCC I=O#or nvoice Description 'INVOICE NO. ACCT#(TITLE AMOUNT -' Dept# . lnvolce.Date ' Number (or note attached.invoice(s)or.bill(s)) PO# Amount 1125 718: :4340000: $ 4,664.40 Board Members - 8/6/1.8 : 718 . Legal SdrVices-Jul'.18 $ 4,664.40 103: 718' :5023990; .$ :327.60. . .8/6/18. .718 Legal ServicesJul'.18 $ 327.60 - 106 718 5023990 $ .1,388.40 I'hereby certify that the attached invoice(s),'or 8/6/18 718 Legal Services Jul'18. $. 1,388.40 1081;99 718-. 4340000: $. : 1,185.60. bill(s)is(are)true and correct:and:thatthe 8/6/18 718 : Legal Services Jul'18 : $: .1;185:60 1682-99. 7184340000 $ 1,014.00 materials or services itemized thereon for 8/6/.18 718 Legal,Services Jul'18 $ 1,014.00. 1091 718. 4340000 $ " '11950.00 which charge is.made were ordered and --8/6/18 718 Legal Services'Jul'18 $ 1,950.00 received except. . . Do Not Mail $ 10,530.00 . Total $ 10,530.00 August 7,2018. . I hereby certify that the attached invoice(s),or bill(s)is(are)true and correc(and l have audited same in accordance with IC 5-11 Cost distribution.ledger classification if claim paid.motor vehicle highway fund signature.: 20 Accounts Payable.Coordinator. — Clerk-Treasurer Title [RECEIVED .. . . AUG '0.6- 2018 Professional Services l nvoice Y== s FOR SERVICES RENDERED 4Da 8%6720:18 FROM 7/1/18.THROUGH7/31%18: 1125-1-01=4340000 S : 4;66a: o . 103-5023990,', $ 322.60 -Provider•;'Debra M. Grisham, 3, 1,388. Attorney at Law'LLC 106 5023990 $ 40 Address:,922 E Gre hound Pass 108199.4340000 $ 1;18560 y ; . 1082-99-43400010 $ 1,014 00 Carmel IN 46032 1091=434000_0. $ .. 1,950.00 Telephone: 317-690-1597 Tctalcityof Camel Email: dsrisha .iz15,4aRCentral Park Project.Name: General Park Legal and:Business Service 12 15 46H Capita jr Maintenance $ 1,482.00 1215-461 Inlow Park $ : - Invoice No: 7.18 . :_ Total clay T P Hourly Rate: $1.56.00. .1 ;012.00 . APProva Date Service Date:: Description of Service Hours,Worked Amount-Due 7/2/2018 Met with--M Westermeier regarding:the West 1:7 $265.20 �o Park-The Groves Rebid Project("WP-TGRP") contract-provisions and worked-on memo 'regardingthe same: Received; briefly reviewed and filed the Project Schedule update. .[:5 Hour. : Communications regarding mafters related to: " .0:3 $46:80 Tort Claim CPWCGPFBX4728 and.otherwise worked.on the same. Updated;the file: Multiple.communications-with litigation counsel . 04 $62;40 /ppc2-q9.and Insurance representative.regarding CER 2302. Updated:the file. Worked.on review of purchasing.laws, rules and = . ' 0'.5, $78:00 'J 4 - policies.. : Prepared for and. agenda and .1:8 $280.80. / /: ro`ect status meetin in preparation for_the.July . 10,.201:8 Regular Park Board:Meeting.' Communications with_K Baum artner re ardin 0:2 . $31:20 g.. . : g. 9: �d..l — the status:of the Monon.Community Center Entrance and Fitness Expansion.Project (''MCCEFEP':)Certificate of Substantial Completion (,.CSC").: 5 Service Date Description of Service Hours Worked Amount Due Communications from and met with M 0.5 $78.00 l 1 Westermeier and K Baumgartner regarding impact fee matters and 2018 legislation impact on CCPR. 7/3/2018 Met with M Westermeier regarding various park 0.6 $93.60 ! matters including WP-TGRP status, Tort Claim CPWCGPFBX4728, personnel and insurance. Worked on purchasing matters through 1 $156.00 /o/ purchasing organizations and alliances. Reviewed files regarding change orders for the 2 $312.00 /D WP-TGRP and discussed the same with M Westermeier and S Young. Worked on change order drafts and coversheets. Met with A Kostrzewa regarding Change Orders for Park Board signatures. Communications with R Taylor regarding the contract provisions memo and worked on the same. 7/5/2018 Multiple communications with Insurance 0.7 $109.20 I Z) representative regarding CER 2302. Updated the file. Communications with insurance representative 0.3 $46.80 1 0 1 regarding matters related to Tort Claim CPWCGPFBX4728 and otherwise worked on the same. Communications with S Young regarding WP- 0.2 $31.20 TGRP Change Order coversheets. Received from M Krosschell Professional 0.6 $93.60 /D 3 Services Agreement (PSA)for the Central Park Trailhead West Receiving Project("CPTWRP") executed by The Schneider Corporation ('TSC"), reviewed the certificate of insurance ("COI") and communications with insurance agent and M Krosschell regarding the same. Continued work on memo regarding the WP- 1.8 $280.80 >D TGRP public works contract provisions and communications with M Westermeier and R Taylor regarding the same. Received, reviewed and filed progress meeting notes from J Fink. [.5 Hour NC.j 2 Service Date Description of Service Hours Worked Amount Due 7/6/2018 Processed and distributed TSC PSA for the 0.9 $140.40 /C) 3 CPTWRP and communications to CCPR staff, M Krosschell and TSC insurance agent regarding the COI requirements. Communications with CCPR staff regarding WP- 1 $156.00 (' TGRP coversheet. Organized the file. Communications with R Taylor regarding the contract memo for the WP-TGRP. Worked on close out of Webb lawsuit files, 2.6 $405.60 /p j organized Active Networks file and the EZChildTrack file. [.5 Hour NC.] 7/9/2018 Multiple communications regarding the TSC 0.6 $93.60 / o 3 PSA insurance requirements for the CPTWRP. Provided the original contract to A Kostrzewa. Updated the file. Communications with insurance representative 0.4 $62.40 1 and outside counsel regarding CER 2302. Updated the file. Received, reviewed and requested revision to 0.9 $140.40 /Z/5 the MCCEFEP CSC and communications to F 48f� Parisi and CCPR Staff regarding the same. Obtained M Westermeier signature on and filed the CSC. Reviewed the file for the warranty commencement dates and communications with A Kostrzewa regarding the same. Worked on review of purchasing rules and new 2.6 $405.60 161 public works legislative changes. 7/10/2018 Communications from A Kostrzewa regarding 2.5 $390.00 / '01 purchasing rules manual updates. Worked on review of purchasing rules and new public works legislative changes and worked on a purchasing memo draft. [.5 Hour NC.] Multiple communications regarding and 1.7 $265.20 L prepared for 7-11-18 meeting with Senior management Staff and US Communities Purchasing Alliance representative regarding discount purchasing. Met with M Klitzing regarding preparation for 0.3 $46.80 /eo/ Finance Committee meeting on 7-16-18. 3 Service Date Description of Service Hours Worked Amount Due Reviewed the Park Board Meeting Packet, 1.5 $234.00 /("1 prepared for Attorney Report and otherwise prepared for and attended the Regular Park Board meeting. 7/11/2018 Met with Senior management Staff and US 2.7 $421.20 i Communities representative regarding discount purchasing. Continued research on other communities' processes to purchase through US Communities. [.5 Hour NC.] Reviewed AIM summary of 2018 legislation 0.8 $124.80 to affecting local government applicable to the Park Board and communications to the Park Board members and CCPR management staff regarding the same. Communications to F Parisi, M Westermeier K 0.5 $78.00 I P.15-- Baumgartner and A Kostrzewa regarding the MCCEFEP CSC, warranties and maintenance bond. Provided Township appointee terms and the 0.3 $46.80 /o / Park Bond refinance file to M Klitzing. Communications with S Young and several park 0.3 $46.80 board members regarding the memory on the WP-TGRP contract provisions. 7/12/2018 Met with M Westermeier regarding various park 0.8 $124.80 matters including Park Board governance and personnel matters. Reviewed CFR regulations suggested by US 1.6 $249.60 /01 Communities representative regarding its impact on local government purchasing requirements and communications to AIM regarding the same. Communications with M Klitzing and a quick 0.6 $93.60 review regarding, the requested revision of the ESE contract with Carmel Clay Schools ("CCS"). 7/13/2018 Multiple communications regarding the change 0.3 $46.80 order status and construction work on the WP- TCRP. 7/16/2018 Communications with litigation counsel 0.1 $15.60 regarding CER 2302. Communications from M Westermeier regarding 0.1 $15.60 /D/ park budget matters. 4 Service Date Description of Service Hours Worked Amount Due 7/17/2016 Communications with CCPR management 0.2 $31.20 7V?a " 9 regarding CER 2302. 7/18/2018 Reviewed the current law regarding the latchkey 1.8 $280.80 program requirements, and worked on the CCS contract amendment draft; communications with B Johnson and M Klitzing regarding the same. Communications regarding WP-TGRP. 0.2 $31.20 Communications with M Westermeier and J 0.2 $31.20 Molitor regarding a 7-27-2018 meeting regarding impact fee review. Met with M Westermeier and M Klitzing 1 $156.00 G '1 regarding various park matters including park funding, the CCS contract and leasing of facilities. 7/19/2018 Worked on and provided draft CCS contract 2.9 $452.40 /o uO/_ 99 amendment to CCPR staff for review and comment. Communications from M Klitzing regarding the same. [1 Hour NC.] Communications regarding matters related to 0.2 $31.20 G1 / Tort Claim CPWCGPFBX4728 and otherwise worked on the same. Updated the file. Communications regarding matters related to 0.2 $31.20 /a Tort Claim MCCSKFCU5374 and otherwise worked on the same. Updated the file. Communications with litigation counsel 0.2 $31.20 /D regarding CER 2302. Updated the file. Communications with M Westermeier regarding 0.2 $31.20 /D I natural gas supply matters. Prepared for 7-20-2018 meeting with J Woods 0.8 $124.80 g)! regarding US Communities and supply purchase matters. 7/20/2018 Worked on CCS contract amendment prior to 0.7 $109.20 and after communications with M Klitzing and from B Johnson. Met with M Westermeier regarding park funding 0.5 $78.00 J o! matters, impact fee matters and various other park matters. Addressed inquiry from M Klitzing regarding 0.2 $31.20 W sunrise on the Monon nomenclature. 5 Service Date Description of Service Hours Worked Amount Due Communications from M Westermeier and to J 0.2 $31.20 Molitor regarding a meeting to discuss impact fee review process. Worked on cooperative purchasing alliance 1.2 $187.20 matters. 7/23/2018 Met with M Westermeier regarding various park 0.5 $78.00 /01 matters including impact fee, purchasing, contract, park funding, personnel and operations. Worked on preparation for the Impact Fee 1.7 $265.20 meeting on 7-27-18 and communications with J Molitor regarding the same. [.5 Hour NC.] Met with M Klitzing and researched current tax 0.8 $124.80 /� l and bond laws regarding process and provided the same to M Klitzing and M Westermeier. Received, reviewed and communications to A 0.5 $78.00 10 (� Kostrzewa regarding, Change Order#5 for the WP-TGRP. Updated the file. Worked on natural gas supplier purchasing 1.8 $280.80 matters. [.5 Hour NC.] 7/24/2018 Continued work on natural gas purchasing 0.5 $78.00 )b methods. Prepared for and attended meeting with J 1.5 $234.00 119,6 Molitor and M Westermeier in preparation for Idw the 7-27-18 meeting on impact fees. Updated the file. Received, reviewed and communications to A 0.5 $78.00 /06 Kostrzewa regarding, Change Order#6 for the WP-TGRP. Updated the file. Communications with litigation counsel 0.5 $78.00 G12 regarding CER 2302, reviewed applicable law and considered the same for future discussion. Updated the file. 7/25/2018 Reviewed gas supplier contract form and past 2.5 $390.00 process followed with 2008 purchase of natural gas and otherwise prepared for and attended meeting regarding the purchase of natural gas. Updated the file. [.5 Hour NC.] Worked on matters regarding CER 2302. 1 $156.00 6 Service Date Description of Service Hours Worked Amount Due Communications to J Fink, Architect for the WP- 0.2 $31.20 TGRP, regarding Change Orders #5 and #6. 7/26/2018 Communications with litigation counsel 0.4 $62.40 regarding CER 2302 and met with M Westermeier regarding the same. Continued work on natural gas purchasing 2.1 $327.60 /0 q 1 methods. Communications regarding personnel matters. 0 $0.00 Prepared for impact fee meeting on 7/27/2018 1.5 $234.00 /-15" and multiple communications with J Molitor and Lla M Westermeier regarding the same. Met with M Westermeier and M Klitzing 0.5 $78.00 a regarding various park matters including park funding and project status. 7/27/2018 Prepared for and attended meeting regarding 3 $468.00 a �h impact fees. Received and reviewed demographics and draft report. Updated, confirmed and distributed impact fee history prepared for meeting. Updated the file. [.5 Hour NC.j Met with M Westermeier and M Klitzing 0.7 $109.20 l D 1 regarding various park matters including park funding. Communications with Park Board officers, Mark 1 $156.00 Westermeier and outside litigation counsel regarding CER 2302. Updated the file. 7/30/2018 Continued work on natural gas purchasing 2.5 $390.00 /o q/ methods and met with M Westermeier regarding the same. [.5 Hour NC.] Drafted coversheet for the CCS Amendment 1 $156.00 and communications to M Westermeier, M Klitzing and K Baumgartner regarding anticipated agenda items for the 8/14/2018 Regular Park Board meeting and offered to draft coversheets. Multiple communications with litigation counsel 0.4 $62.40 regarding CER 2302 and met with M Westermeier regarding the same. Updated the file. 7 Service Date Description of Service Hours Worked Amount Due Multiple communications with Mark 1.2 $187.20 1099- 9° I Westermeier and litigation counsel regarding CER 2302. Updated the file. 7/31/2018 Multiple communications regarding and 2.9 $452.40 otherwise continued work on, natural gas purchasing methods. [1 Hour NC.] Received, reviewed and processed the CCS- 0.6 $93.60 J ESE First Amendment to the CCS Contract and revised coversheet after receipt of M Klitzing's comments. Communications with M Klitzing regarding 0.3 $46.80 / various matters anticipated to be on the 8-14- 2018 Park Board Meeting agenda. Multiple communications with insurance 0.5 $78.00 representative regarding Tort Claim CPWCGPFBX4728. Updated the file. FEE Totals 77 $12,012.00 Signature: E)ebrwM. qrCaianv 8