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Home My WebLink AboutBPW 7-18-18Board of Public Works and Safety Meeting Minutes Wednesday, July 18, 2018 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Mayor Brainard called the meeting to order at 10: 01 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes for the June 20, 2018, Regular Meeting were approved 2-0 (Burke abstained) Minutes for the June 20, 2018, Regular Meeting were approved 3-0. BID/QUOTE OPENINGS AND AWARDS Quote Opening for Christkindl Market Decor; Mayor Brainard opened the quotes and read them aloud: Contractor Quote Mainscape $66,785 Engledow $57,145 Bid Opening for 2018 Hydro Excavator; Mayor Brainard opened the bids and read them aloud: Contractor Jack Downing Company W, $423,500 Bid Opening for Carmel Gray Road Roundabout Landscape Improvements; Mayor Brainard opened the bids and read them aloud: Contractor Heath Outdoor White Construction Smock Fansler Morphey Construction $544,126.74 $1,069,000.00 $887,905.00 $1,024,23610 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-07-18-18-01; Clay Corner Subdivision; Street Surface Asphalt; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; A& F Engineering; ($216,300.00); Carmel Drive and Medical Drive Roundabout - Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Owens and Crawley, LLC; ($50, 000.00); Art Installation — Monon Boulevard — 'Sail'; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Michael G. Matly; Drainage Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Shiyu Na; Drainage Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Indiana University Health; Fourth Amendment to Master Services Agreement for Designated Health Care Services; Board Member Burke moved to . approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-07-18-18-03; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Toshiba Business Solutions; ($10,930.53); Lease with Maintenance Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-07-18-18-04; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Malinowski Consulting, Inc.; (Payment Contingent on the City's Refund); Proposal for the Preparation of Claims for Fuel Tax Refund; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Susan Sherer-Vincent; ($9,600. 00); Mental Health Consultant Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Waterstone Homeowners Association; ($25, 000.00); Agreement for Payment of Project Cost; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley; ($522.10); 96`h & Hazel Dell RAB — Project #16 -ENG -35; CO #6; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley; (-$5,134.32); 106th & Towne Road RAB — Project #16 -ENG -39; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Morphey Construction; ($19,394.9 7); Shelborne TraillMh Street Trail — Project #16 -ENG -73; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley; (-$21,730.83); 116th & Towne Road RAB — Project #16 -ENG -53; CO 92; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley; (-$297,648.39) Range Line Road and 4th Street RAB — Project #16 -ENG -31; CO #6; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Acknowledging Approval of Request to Use Palladium Center Green; Petanque League; Tuesdays July 10 — October 30, 2018 (Excluding 9/25 and 10/23); 7: 00 p. m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Graduation Open House; May 31, 2019; 10:00 a.m. —10: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Carmel High School Homecoming Parade; September 28, 2018,- 1:00p. 018;1:00p. m. —1:30p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; ICAN Fundraiser Event; July 22, 2018; 10: 00 a. m. — 6: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Palladium Center GreenlAmphitheatre; Shakespeare in the Park; July 29-31, 2018; 4: 00 p. m. —10: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Renewal of Vows; October 20, 2018; 4:00 p.m. — 5:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Carmel Police Family Night; October 27, 2018; 12:00 p. m. — 8:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Parking Lot Per Lease Agreement; Carmel Lions Club Regularly Scheduled Meetings and Special Club Events; Dates for July 2018 — June 2019; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Acknowledging Approval of Request to Use /Close City Streets; Block Party; July 15, 2018; 4: 00 p.m. — 7:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo/Fountain Area; Celebrate Indian Dance Festival; September 1, 2018; 12:00 p.m. —12:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo/Fountain Area; Walk for Hunger; October 7, 2018; 6:30 a.m. — 5:30 p. m. ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Amend Jazz on the Monon Location; Changing to Palladium Center Green/Amphitheatre; July 28 & August 4, 2018; 3: 00 p.m. —10:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Resolution BPW-07-18-18-02; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Regarding the Third Party Transfer of Real Property; 3348 Foster Ridge Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restriction/Path Closure; Overlash a New Fiber Optic Cable to Existing Spectrum Facility; Telecom Placement, Inc; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Perpetual Storm Water Quality Management Easement; Carmel -Clay Parks and Recreation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut/Curb Cut VacationlSidewalk Closure; 410 2"d Avenue N. E.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut/Curb Cut VacationlSidewalk Closure; 3301 sr Avenue NW, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane RestrictionlSidewalk Closure/Open Pavement Cut; Veterans Way and Elm; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Manual Variances; IU North Cancer Center; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 2070 W. 106t4 Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 2070 W. 106th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the m ting t : 28'a. m. S. Pauleyl—'Clerk-Treasurer Approved Mayor ffles rainard ATTEST C#rwine S. Paul '-' Clerk-Treasu 1 1