BPW 8-15-18Board of Public Works and Safety Meeting
Minutes
Wednesday, August 15, 2018 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10: 06 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley and Deputy
Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the August 1, 2018, Regular Meeting were tabled.
BID/QUOTE OPENINGS AND AWARDS
Bid Award for 2018 Hydro Excavator; John Duffy, Director of the Department of Utilities, presented
that Doheny Companies was the lowest and most responsive bidder. Board Member Burke moved to
award the bid to Doheny Companies in the amount of $423,500. 00. Board Member Watson
seconded. Motion approved 2-0.
Quote Opening for 2018 Holiday Material; Board Member Burke opened the bids and read them
aloud:
Contractor Quote
Windy City Lights $40,613.00
Kenny Outdoor Solutions $44,515.43
Artistic Holiday Designs $44,395.91
Quote Opening for 2018 Holiday Light Install; Board Member Burke opened the bids and read them
aloud:
Contractor
Quote
Mainscape $42,000.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-08-15-18-01; 12411 Pennsylvania Street; Erosion Control; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Hamilton County Solid Waste Board; Interlocal
Agreement for Household Hazardous Waste Collection; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; U.S. Department of the Interior - U.S. Geological
Survey; ($4,500. 00); Joint Funding Agreement for Water Resource Investigations; Maintenance of
Streani low Gauging Station; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; The Etica Group; ($4,500. 00); 109`h Street and Range
Line Road Culvert Replacement — Supplemental Environmental Services; Additional Services #3;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; INDOT-LPA Project Coordination Contract —
Pennsylvania Street and Carmel Drive Roundabout; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Office Keepers; ($2,850. 00); Cleaning of
Administrative Side — 3 Times Per Week; Additional Services; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-08-15-18-02; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Borror Public Affairs, LLC; ($72, 000.00); 2018-2019
Government Relations Services; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Physio Control, Inc; ($2,064. 00); Maintenance
Agreement; Additional Services; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; AG Productions, LLC; ($5,900. 00); Video Story about
Carmel Parks; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; White Construction; ($27, 431.20) 3.d Ave SW and City
Center RAB — Project 416 -ENG -108; CO #1; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Architectural Specialties LTD; (-$294.61) 3.d Ave SW
and City Center RAB — Granite Curbing Project #16 -ENG -108; CO 41; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Gazebo; National Night Out; August 6, 2019; 8:00 a.m. — 8:30 p.m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo/Fountain Area; Walkfor Hunger; October 7, 2018; 6:30 a.m. — 5:30 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Concert for Ella; September 30, 2018; 3: 00 p. m. —12: 00 a. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Carmel on Canvas; September 16, 2018; 6:00 a. m. — 8: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Amended Request to Use/Close City Streets; Carmel International Arts Festival; September 21 - 23,
2018; Amending Start Time From 6:00 p. m. to 4:30 p. m.; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Community Festival - Artomobilia; August 25, 2018; 6:00 a.m. —
8: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use/Close City Streets and Use Gazebo; Donut Judge Me 5K; September 22, 2018; 9: 00
a. m. —12: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use/Close City Streets; Neighborhood Party; September 22, 2018; 5: 00p. m. —11:00
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Use/Close City Streets; Rollfast Gran Fondo; September 16, 2018; 5: 00 a.m. — 5: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Benefit Run/Walk, October 13, 2018; 6:30 a.m. —1: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Council Chambers; Forum; October 3, 2018; 6: 00 p.m. — 9: 00 p. m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Palladium Center Green; Performance; August 18, 2018; 6:00 p. m. —10: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
OTHER
Resolution BPW-08-15-18-03; A Resolution of the City of Carmel Board of Public Works and Safety
to Amend the City of Carmel's Special Event/Facility Use Policy; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BP W-08-15-18-04; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Grant Agreement; Carmel Porchfest; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for First Amendment to Right of Way Dedication and Street Improvement Agreement; KG
Main LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Phase I Distribution Relocation Agreement — 69K Underground; (181,995.86); Duke
Energy Indiana, LLC; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Open Pavement Cut/Lane Restriction; 12411 North Pennsylvania; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Additional Curb Cut; Jackson's Grant Section 2, Lot 297; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Open Pavement Cut/Lane Closure; KAR Global Headquarters —11299 N Illinois Street;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Manual Variances; Copperleaf Development — 4509 W.
131 St. Street; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Secondary Plat; Jackson's Grant Section 2; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Lot 2 Re -Plat; Johnson Addition; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the t 10:11 a.m.
)Shrrs'iine S Paul — Clerk -Treasure
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