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HomeMy WebLinkAbout329727 09/10/18 �/ w CITY OF CARMEL, INDIANA VENDOR: 115100 ® ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAW CHECK AMOUNT: $****11,536.20* 9� �a�; CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 329727 M,tTsN ca. CARMEL IN 46032 CHECK DATE: 09/10/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 103 5023990 818 31.20 OTHER EXPENSES 106 5023990 818 425.10 OTHER EXPENSES 1081 4340000 818 140.40 LEGAL FEES 1082 4340000 818 241.80 LEGAL FEES 1091 4340000 818 4,118.40 LEGAL FEES 1125 4340000 818 6,579.30 LEGAL FEES ACCOUNTS PAYABLE.VOUCHER CITY OF CARMEL: ' VOUCHER NO. WARRANT NO. An invoice of bill to be properly:itemiied must show;kind of service,:where performed,dates service rendered,,by Vendor# 115100 Allowed. 20 whom;.rates per day,number of hours,rate per hour;.number of'units,pride per unit,etc. Grisham, Debra M. Payee.'. .• Attorney at Law LLC 922 East Greyhound Pass In Sum of$ Purchase Order# Carrhel,.IN46032 1.15100: .Grisham,'Debra M. Terms $. . . . 11,536:20 . Attorney at Law LLC Date Due 922.East Greyhound.Pass ON ACCOUNT OF APPROPRIATION FOR " Carmel, IN 46032 101 General'/103 Parks Capital'/106 Park Impact 1108 ESE:/109 MCC PO#or . Description Dept# INVOICE NO.: ACCT#/TITLE AMOUNT - Invoice.Date ' Number (or note attached-invoice(s)or.bill(s)) PO# Amount 1125 818 4340000 : .$: 6,579.30 Board Members 9/4/18 818 Legal Services Aug'18 $ 6;579.30 103 818 :5023990: .$ 31.20 9/4/18. 818, Legal Services Aug"8 $ 31.20 106 818 5023990 $ 425.10 f hereby certify that the attached invoice(s),or 9/4/181818, Legat Services Aug'18 $ 425.10 1081;99 818 4340000. $. : : 140.40: bill(s)is(are)true and correct and:hat the 9%4/18 818 : Legal Services Aug'18. $: 140.40 1082-99 818 4340000 =. $ 241.80 materials or services itemized thereon for 9/4/18 818 Legal.Services'Aug'18 $ 241.80 1091 818. 4340000 -$ 4;118.40 which charge is.made were ordered and 9/4/18 818 Legal Services'Aug'18 $ 4,118.40 received except. Do Not Mail $ 11,536.20: : . . . . . Total. '.$. 11;536.20 ' September 5,2018 . . hereby certify that the attached invoice(s),'or bill(s)'is'(are)true and correct and l have audited same in accordance with IC 5-11-10=1.6 Cost distribution.ledger classification if claim paid motor vehicle highway fund Signature. 20_ Accounts Payable.Coordinator. Clerk-Treasurer. -Title Professional Services invoice Ang'18IR .. .. FOR SERVICES RENDERED ©ate; 9/_4/�20�18 -:FROM 8/1/18.THROUGH 8/31/18 3125-1=01-4340000 $ - 6,579:30. .103-5023990'. $ 3120 " Provider: Debra M_ Grisham;5 ttorneyat L LLC LLC -106-5023990 $• 425.10 Address:.9�'2 Gr U� IPaSS. 1081-99-4340000 $ 140.40 Y • 1082 99 434000 $ 241.80 . . G rme1'-; 9 � 301 4340000 $ 4,118.40 . Telephone: 317=690-1597 Total�6ity € ax�xa TIM.? Email' dsrishamiaw@i;maiLeom 1215 4BR Central Park $.' 483:60. Project..Name: General Park Legal and:Business Service T2 616.20 15 4BH Capital Maintenance $ otal CiayTownship $• 1,099 8Q 1111111 Invoice No: '$. •" 12,636.00 5 �Houely.Rate.: $1.56:00. q Approval Date F Service Date Description of Service I#' rs Worked :Amount.Due 8/1/2018 Worked on review.of"purchasing laws; rules.and -1.4 - -.$218.40'.--.- polic in prepara nd:participate ies tion fora din: discussion with colleagues regarding;the . urchasing process used by local'government: entities to.purchase through purchasing. organization and in particular,:US.Communities .. - Purchasing Alliance:"USCPA"-). [:5 Hour NC. Worked on coversheet regarding,.Change.Order. . 1 $1.56:00 C. .. and #6 for.WeSt.Park" he.Groves :- Rebid Project("WP-TGRP"). Worked on coversheet.regarding ahe purchase ;. 0.8 $124:80 1�q1. . of natural gasfrom a.third.party.supplier... Communications regarding project:schedule: = 872/2018 . Worked on eoversheet for contract Amendment : 0.7 :$109:20."..d 01a ("CCS")•and . for Carmel Clay Schools • :: .. c ommunications;with and to CCPR management and . $ Young regarding the:same.... . Prepared fora meeting with,a colleague 1.2 $187:20 is o regarding-local government purchasing through a:purchasing-alliance. Met with M West ermeier regarding.the.same; 1 'Service Date Description of Service Hours Worked Amount Due Communications with BCMI representative and 0.3 $46.80 [Zts'_%f6) , CCPR Staff regarding delivery of the Monon Community Center Entrance and Fitness Expansion Project("MCCEFEP") Maintenance Bond. Met with M Westermeier regarding various park 0.5 $78.00 I o( 5b,�, matters including WP-TGRP, Tort Claim CPWCGPFBX4728, personnel and park funding. Worked on coversheet regarding the purchase 0.5 $78.00 of natural gas through a third party supplier and 10,011 communications with and to CCPR management regarding the same. Communications regarding park funding. 0.2 $31.20 I o t 8/3/2018 Prepared for and met with colleague regarding 4 $624.00 t purchasing through a purchasing alliance and the process to purchase natural gas through a third party supplier. Met with M Westermeier regarding the same. Communications with other colleagues regarding the same topic. [.5 Hour NC.] Communications with CCPR staff regarding 0 $0.00 public art grant resources for local government. [.2 Hour NC.j Multiple communications with insurance 0.2 $31.20 representative and outside counsel regarding CER 2302. Communications regarding WP-TGRP progress 0.3 $46.80 10 meeting notes and sewer location. Communications with CCPR staff regarding 0 $0.00 State Board of Accounts' ("SBOA") document upload requirements for local government. [.2 Hour NC.j 8/6/2018 Multiple communications with insurance 0.9 $140.40 l oi- .-g1 representative, outside counsel and M Westermeier regarding CER 2302. Updated the file. Communications with S Young and to A 0.2 $31.20 ),-jc()_gj Kostrzewa regarding the CCS coversheet attachment regarding the CCS Contract Amendment. 2 'Service Date Description of Service Hours Worked Amount Due Reviewed the BCMI Maintenance Bond for the 0.4 $62.40 l 215-y g1D MCCEFEP and communications with BCMI representative and A Kostrzewa to confirm the bond amount. Worked on and communications to B Bosma 1 $156.00 101 regarding purchasing matters through 10011 purchasing organizations and alliances as well as the purchasing process for the purchase of natural gas through a third party supplier. Worked on Project List and attended the 2 $312.00 p o Agenda and Project meeting for the 8-5-2018 Regular Park Board meeting. Communications with insurance representative 0.1 $15.60 I o9 and CCPR Management regarding matters related to Tort Claim MCCSKFCU5374. Communications with outside litigation counsel 0.3 $46.80 1,01 regarding status of Leyndyke lawsuit and communications with L Russell regarding employee status of those requested for deposition. Updated the file. 8/7/2018 Communications with outside litigation counsel 0.1 $15.60 IJ 1 regarding deposition dates for the Leyndyke lawsuit. Communications with A Kostrzewa and with 0.3 $46.80 1 a� BCMI representative regarding the necessary revision to the MCCEFEP Maintenance Bond. 8/8/2018 Communications with J Fink regarding WP- 0.1 $15.60 1 a TGRP permit process. Received and reviewed notice of public hearing 0.1 $15.60 for The Parks at Towne Meadow. Communications with outside litigation counsel 0.1 $15.60 1 v 1 regarding deposition dates for the Leyndyke lawsuit. Communications with BCMI representative and 0.2 $31.20 CCPR staff regarding the return of the original MCCEFEP Maintenance Bond so that the revised bond can be provided. Communications from City of Carmel attorney 0.2 $31.20 1 o and with M Westermeier regarding Council's request for input on a proposed camping ordinance from a CCPR representative at its Land Use Committee meeting. 3 r Service Date Description of Service Hours Worked Amount Due Communications with M Krosschell regarding 0.2 $31.20 the Central Park West Commons - Phase II Project("CPWC-PIIP"). 8/9/2018 Communications with J Fink regarding change 0.2 $31.20 IJC, orders and support documents for the WP- TGRP. Communications with M Krosschell regarding 0.2 $31.20 status of the CPWC-PIIP. Communications with outside counsel and M 0.1 $15.60 Westermeier regarding CER 2302. 8/10/2018 Communications with M Krosschell regarding 0.2 $31.20 the CPWC-PIIP prematurely-delivered original maintenance bond to return prior to receipt of the required maintenance bond. 8/13/2018 Worked with A Kostrzewa on CPWC-PIIP 0.5 $78.00 change order and maintenance bond matters and communications to M Krosschell and C Arnold regarding the same. Updated the file. Received, reviewed and communications with 0.5 $78.00 BCMI personnel and A Kostrzewa regarding the MCCEFEP Maintenance Bond. Updated the file. Reviewed and communications with S Dillon 0 $0.00 regarding a proposed amendment to the document governing the Greenspace Endowment and provided input on discussion items about the same for the Carmel Clay Park Foundation meeting. [1.3 Hour NC.] Prepared for discussion with B Bosma 1 $156.00 (o) regarding the purchase of natural gas from a third party supplier and the appropriate process to authorize the purchase of supplies from the USCPA. Updated the files. 8/14/2018 Finished preparation for and participated in a 2.4 $374.40 jot discussion with B Bosma regarding the purchase of natural gas from a third party I a 5 I supplier and the appropriate process to authorize the purchase of supplies from the USCPA. Post discussion communications regarding the same. Met with M Klitzing regarding the same. Updated and organized the file. 4 Service Date Description of Service Hours Worked Amount Due Communications with S Dillon and M 0 $0.00 Westermeier regarding a proposed amendment revision to the document governing the Greenspace Endowment. .2 Hour NC.] Met with M Westermeier regarding various park 0.5 $78.00 1 v[ matters including the proposed City of Carmel vehicle camping ordinance, Park Foundation amendment and purchasing processes. Communications to CCPR Park Maintenance 0.2 $31.20 I a Director M Allen regarding a proposed deposition schedule for the Leyndyke lawsuit and related matters. Multiple communications with M Krosschell 0.4 $62.40 u 5----I OA regarding suggested revisions to the CPWCPII Certificate of Substantial Completion ("CSC"). Communications with insurance representative 0.5 $78.00 �r 1 and met with M Westermeier and M Klitzing regarding matters related to Tort Claim MCCSKFCU5374. Updated the file. Worked on attorney report, reviewed the packet 3 $468.00 and otherwise prepared for and attended Regular Park Board meeting. 8/15/2018 Met with M Westermeier and M Klitzing 0.2 $31.20 regarding WP-TGRP. Communications with M Klitzing and M 3.1 $483.60 1 0 1 Westermeier regarding park project funding and communications to B Bosma regarding the same. Reviewed the Park Interlocal and related applicable laws, met with and multiple communications from M Klitzing regarding the same. Met with M Westermeier regarding the same. [.5 Hour NC.] Reviewed revised CSC and C.O. #1 for the 0.5 $78.00 CPWC-PIIP and communications to Myers' project manager regarding the same. 8/16/2018 Worked on communications to B Bosma 4 $624.00 (v l regarding park projects and funding matters. [.5 Hour NC.] 5 Service Date Description of Service Hours Worked Amount Due Communications with outside litigation counsel 0.2 $31.20 I� regarding deposition dates for the Leyndyke lawsuit. Received and reviewed delivered CSC and C.O. 0.4 $62.40 #1 for the CPWC-PIIP and communications to M Krosschell and CCPR staff regarding completion of the same. 8/17/2018 Communications with M Klitzing regarding park 0.3 $46.80 �v l funding matters and considered and responded to inquiry regarding the same. 8/20/2018 Met with M Westermeier regarding various park 0.5 $78.00 10 , matters including park funding, park board policies and personnel matters. Worked on matters related to Tort Claim 1.5 $234.00 /01) 1 MCCSKFCU5374 and communications with and to insurance representative and CCPR management regarding the same. Updated the file. Received, reviewed and met with M Klitzing and 1.5 $234.00 10 ' M Westermeier regarding Tort Claim MGRRFDT4342, processed the same, opened a file and reviewed the Monon Management Agreement. Communications from M Westermeier and from CCPR's insurance agent regarding the same. Communications from BCMI regarding post 0.4 $62.40 project insurance requirements. Quickly reviewed the Standard General Conditions and realized that more time would be needed to provide the answers. Acknowledged receipt and asked for more information. Prepared for 8-21-2018 meetings with Clay 1.6 $249.60 lJ Township consultants regarding the funding of park projects. 8/21/2018 Attended meeting with Clay Township 2.8 $436.80 Iv consultants regarding the funding of park projects. Met with M Westermeier and M Klitzing regarding the same. Communications from M Klitzing regarding West Park feasibility scope. [.5 Hour NC.] 6 Service Date Description of Service Hours Worked Amount Due Worked on matters related to Tort Claim 1.3 $202.80 l a5 l MCCSKFCU5374 and communications to insurance representative regarding the same. Discussed the same with M Westermeier and K Baumgartner. Updated the file. Communications with outside litigation counsel 0.1 $15.60 u regarding deposition dates for the Leyndyke lawsuit. Worked on a draft of a Request for Proposals 0.8 $124.80 ► oSl for the supply of natural gas from third party suppliers. 8/22/2018 Worked on the Natural Gas Supply RFP. [1 4.3 $670.80 I o� Hour NC.j Worked on matters related to Tort Claim 0.2 $31.20 05 MCCSKFCU5374 and communications with insurance representative regarding the same. Updated the file. Communications with insurance agent M Wells 0.7 $109.20 regarding CER 3202 and the post project insurance requirements for the MCCEFEP. Updated the files. Communications with insurance agent regarding 0.2 $31.20 I Tort Claim MGRRFDT4342. 8/23/2018 Worked on the Natural Gas Supply RFP and 2.9 $452.40 i ail communications with CCPR management and the SBOA regarding the same. 8/24/2018 Communications from BCMI regarding the 0.1 $15.60 MCCEFEP maintenance bond status. Referred BCMI's post project insurance questions to BCMI's insurer. Communications regarding change orders for 0.4 $62.40 D(p the WP-TGRP and met with M Westermeier regarding the same. Prepared for review of the same. Communications from insurance representative 0.2 $31.20 I regarding Tort Claim MGRRFDT4342 and communications to M Westermeier regarding the same. Worked on natural gas RFP. 3.3 $514.80 I Jq i Communications to M Allen regarding 0.2 $31.20 lot deposition dates for the Leyndyke lawsuit. 7 Service Date Description of Service Hours Worked Amount Due 8/27/2018 . Met with M Westermeier and M Klitzing 2.5 $390.00 lot regarding funding for park projects, requested information from M Klitzing and prepared for a meeting with consultants on 8-29-2018. Communications with CCPR management regarding the same. Reviewed file for notice of trip and fall near the 0.3 $46.80 1 0 l College Avenue entrance to Central Park and communications to M Westermeier regarding the same. Received information.regarding the same and opened file. Discussed the same with M Westermeier. Worked on additional BCMI inquiry regarding 0.5 $78.00 I zq S post project insurance requirements and communications with P Stevens regarding the same. Met briefly with A Kostrzewa regarding the BCMI Maintenance bond. Communications with insurance representative 1.5 $234.00 I J t regarding Tort Claim MGRRFDT4342. Visited incident site and obtained pictures. Met with M Westermeier and M Klitzing regarding the same and otherwise worked on the same. [.5 Hour NC.] Communications to M Westermeier and M 0.1 $15.60 j o� Klitzing regarding the Natural Gas Supply RFP. Reviewed change orders for the W P-TGRP. 0.2 $31.20 ) a Co Briefly reviewed City of Carmel revised Vehicle 0.2 $31.20 0 t Camping Ordinance and discussed the same with M Westermeier. 8/28/2018 Communications with insurance representative 1 $156.00 1 J and M Klitzing regarding Tort Claim MGRRFDT4342. Completed and provided response to BCMI 1.2 $187.20 inquiry regarding post project insurance requirements. Worked on BCMI maintenance bond matters. Updated the file. Worked on finalization of the CPWC-PIIP CSC 0.7 $109.20 12��_Yfjq and C.O. #1 and communications with A Kostrzewa regarding the same. Received scanned copies and updated the file. Completed and distributed to B Bosma, M 1 $156.00 Icy l Westermeier, M Klitzing and B Baumgartner, the draft Natural Gas Supply RFP. 8 Service Date Description of Service Hours Worked Amount Due Prepared for meeting with Clay Township 1.6 $249.60 (d consultants on the funding of park projects and communications to M Westermeier, M Klitzing and B Bosma regarding the same. Updated the file. 8/29/2018 Attended meeting with Clay Township 2.8 $436.80 10 consultants on the funding of park projects. Met with M Westermeier and M Klitzing briefly before and following a meeting at the park office with more township consultants regarding park projects. Communications to B Bosma regarding schedules for future meetings. Updated the file. [.5 Hour NC.] Communications with M Krosschell regarding 0.2 $31.20 103 the Monon Trail Rehabilitation CSC. Communications from J Fink regarding 0.2 $31.20 I Contractor's requirement to remove soil from the WP-TGRP. Worked on Natural Gas Supply RFP and 1.6 $249.60 cr% distributed the same to CCPR Management for review and comment. 8/30/2018 Met with M Westermeier regarding park project 1.5 $234.00 I o funding matters and otherwise worked on the same. Communications to B Bosma regarding the same. [.5 Hour NC.] Worked on matters regarding Vectren gas 1 $156.00 supply contract documents. Met briefly with K Baumgartner to discuss RFP comments. 8/31/2018 Met with M Westermeier regarding Park Board 0.5 $78.00 �'tt employee worker compensation claim. Opened file. [.5 Hour NC.] Met briefly with M Westermeier regarding 0.5 $78.00 !0 1 matters related to park project funding. s Received notice of a tort claim filed with regard 0.2 $31.20 1 to an incident at Central Park West Commons and communications to M Klitzing regarding the same. Worked on Natural Gas RFP exhibits and met 3 $468.00 1 �� with M Westermeier and K Baumgartner regarding the Natural Gas Supply RFP, made revisions and communications to B Bosma regarding the same. [.5 Hour NC.] FEE Totals 81 $12,636.00 9