329874 09/11/18 CITY OF CARMEL, INDIANA VENDOR: 369961
® it ONE CIVIC SQUARE CARMEL PORCHFEST INC CHECK AMOUNT: $****18,000.00*
CARMEL, INDIANA 46032 ONE CIVIC SQUARE CHECK NUMBER: 329874
°M�,TON•�o• CARMEL IN 46032 CHECK DATE: 09/11/18
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
854 4359025 101852 PF2018-006 18,000.00 CITY SUPPORT-PORCHFES
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
Vendor# 369961 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
CARMEL PORCHFEST INC IN SUM OF$ CITY OF CARMEL
ONE CIVIC SQUARE An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
CARMEL, IN 46032
Payee
$18,000.00
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Community Relations Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
101852 PF2018_006 43-590.25 $18,000.00 1 hereby certify that the attached invoice(s),or 6/18/18 PF2018_006 $18,000.00
1203 854 1203 854
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Wednesday,August 22,2018
Heck, Nancy
Director
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
, 20
Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
CARMEL
® INVOICE
Carmel PorchFest, LLC DATE: June 18,2018
10000 Westfield Blvd. INVOICE# PF2018_006
Indianapolis,IN 46280
BILL TO: City of Carmel
Nancy Heck
1 Civic Square
Carmel,IN 46032
DESCRIPTION 1 AMOUNT
Programming,Entertainment, Equipment and Operations $18,000.00
Event Consultant Support , - $8,000.00 (;711
I
Make all checks payable to Carmel PorchFest
THANK YOU FOR YOUR SUPPORT! TOTAL DUE $ 26,000.00
I
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AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Carmel (the "City" or "Grantor") and Carmel Porchfest Inc. (the "Grantee"), is executed
pursuant to the terms and conditions set forth herein. In consideration of those mutual
undertakings and covenants, the parties agree as follows:
1. That Grantee is an Indiana not-for-profit corporation working in partnership with the
City to promote the performing arts through public music festivals and other
community programming and events.
2. Tourism and Economic Development. The City believes the opportunity to provide
a summer and winter music festival for its citizens will attract tourists from other
cities and states and encourage economic development and tourism.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds to accomplish the stated purpose in Sections 1 and 2 hereinabove.
4. Warranty of non-profit status. Grantee and City hereby mutually represent and
warrant that Grantee is a not-for-profit corporation formed in Indiana and does not
now and will not have shareholders and will not issue dividends. Grantee represents
it is applying to the Internal Revenue Service for 501(c)(3) designation which it may
or may not receive.
5. City's dight to request audit or review. Grantee shall submit to an audit or review
by an independent Certified Public Accountant of funds at the City's request, and
shall make all books, accounting records, and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds from the City for the purpose of an audit
requested by the City, the State of Indiana, or their designees.
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6. Quarterly financial statements. Grantee agrees to provide the City quarterly
financial statements within 45 days after each quarter-end.
7. Year-end review. Grantee agrees to provide the City a year-end report ("Year End
Report") for each year, describing how the grant was used and the impact of the
dollars received.
8. Use of Grant Funds by Grantee.The funds received by the Grantee pursuant to this
Agreement shall be used only to implement Porchfest and Holiday Porchfest or to
accomplish the stated purpose in Sections 1 and 2 hereinabove and for no other
purpose. If it is determined by the City that misappropriation of funds have occurred,
the Grantee must return all funds received from the City.
9. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ any unauthorized aliens.
The Grantee affirms under the penalties of perjury that it has enrolled and is
participating in the E-Verify program as defined in Indiana Code § 22-5-1.7-3. The
Grantee agrees to provide documentation to the City that he/she/it has enrolled and is
participating in the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty(30) days after being notified by the State.
10. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed. by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, it waives
its right to a jury trial, agree to file any such lawsuit in an appropriate court in
Hamilton County, Indiana only, and agree that such court is the appropriate venue for
and has jurisdiction over same.
11. Severability. If any term of this Agreement is invalid or unenforceable under any
statute,regulation, ordinance, executive order, or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
12. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding.same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 12 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
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the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
13. Continuation. Grantee agrees any grants awarded in any year shall be subject to the
terms of this Agreement.
14. Partnership. City'agrees to work with Grantee to present Porchfest and Holiday
Porchfest.
15. [nsarance. Grantee agrees to purchase liability insurance with standard terms and
City agrees that its insurance provides certain coverage for events held on City
property.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as
follows:
CARMEL PORCHFE ST NC. ("C rantee")
rBy-
Josh I J'rsh, President'of=the'Board of Directors
Date: N'd
CITY OF CARMEL ("Grantor")
By;
James Brainard, Mayor
Date: = '=`% i i„ J-r
ATTEST:
Date:
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