HomeMy WebLinkAboutBPW 9-5-18Board of Public Works and Safety Meeting
Minutes
Wednesday, September 5, 2018 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To O R n r R
Mayor Brainard called the meeting to order at 10: 04 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer
Christine Pauley and Deputy Clerk Jacob Quinn were present.
MINUTES
Minutes from the August 1, 2018, Regular Meeting were approed 2-0 (Watson abstained).
Minutes from the August 15, 2018, Regular Meeting were approved 2-0 (Brainard abstained).
BID/QUOTE OPENINGS AND AWARDS
Quote Opening for Irrigation Upgrade 2018; Item removed from the agenda.
Bid Opening for Police Vehicles; No bids received.
Bid Opening for 5rh Street N.E. Improvements (Project No. 18 -SW -21); Mayor Brainard opened the
quotes and read them aloud:
Contractor
M,
Milestone Contractors
$388,000.00
Schutt-Lookabill Co
$479,362.35
White Construction
$494,000.00
Millennium Contractors
$505,000.00
Morphey Construction
$558,355.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-09-05-18-01; Hamlet at Jackson's Grant Section 1; Paving/Curbs/Street Signs;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-09-05-18-02; Clay Corner Subdivisions; Common Area Sidewalks; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-09-05-18-04; Shoshone Drive Residential; ROW Improvements/Erosion Control;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Butler Fairman & Seufert, Inc.; ($160,700. 00); 96Th
Street Trail /Shelborne Road Path — Construction Inspection; Additional Services #IA; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Butler Fairman & Seufert, Inc.; ($38, 000.00); 96Th
Street Trail /Shelborne Road Path — Design; Additional Services #2; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; C HA Consulting; ($68,700. 00); 96`h Street and
Keystone Parkway — Additional Design Services; Additional Services #8; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Christopher Burke Engineering, LLC; ($4,300. 00);
Westfield Boulevard Bridge over Carmel Creek - Design; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($8,800.00); 126`h Street Path from
Keystone to Hazel Dell -Design; Additional Services #1Q Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rollfast Foundation; ($12, 000 Annual for Three
Years); Sponsorship Agreement; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Bartlett Tree Experts; ($68,965. 00); Tree Work —
Urban Forestry; Additional Services; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Gibson Teladata, Inc; ($61,859.52); Lease for
Voicemail Upgrade, Maintenance and Software Assurance; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; AT&T Corp; ($68,679.13); Reimbursement
Agreement for Monon Boulevard Easement Agreement; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Blue Grass Farms, Inc; ($35,825.00); Tress; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Indiana Department of Transportation; Installation of
Emergency Vehicle Preemption Equipment at Traffic Signals at U.S. 421 and 106`h Street; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-09-05-18-03; Request Approving the Purchase of a Ladder Truck From the
Whitestown Fire Department; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; White Construction; ($575, 901.09); Monon Boulevard
Phase 1— Project #16 -ENG -22 & 15 -ENG -32; CO #1; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Calumet Civil Contractors; ($20,053.61); 121St Street
Stormwater Improvement Project — Project #16 -SW -74; CO #1; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Calumet Civil Contractors; ($10,112.94); Carmel
Small Structure Replacement — Project #16 -SW -08; CO 91; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Calumet Civil Contractors; ($3,965. 00); Carmel Small
Structure Replacement — Project #16 -SW -O8; CO #2; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Block Party; September 14, 2018; 6: 00 p. m. — 9: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction; Senior Picture of Football Players; September 8, 2018; 7:30 a.m. —
9:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use/Close City Streets; Carmel Oktoberfest, September 21, 2018; 1: 00 p.m. —11: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Neighborhood Party; September 29 and Oct 6 (Back-up Date),
2018; 12:00p. m. —12:00 a. m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use/Close City Streets; Free Public Showing of the Pursuit of Happyness; September 22,
2018; 6:30 p.m. —11:00 p. m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use/Close City Streets; Carmel Marathon; April 4, 2020, 2020 and April 3, 2021; 6:30
a.m. — 2:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use/Close City Streets; Neighborhood Block Party; October 7, 2018; 12:00 P. m. — 8:00
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use/Close City Streets; Halfway to St. Patty's Day Party; September 15, 2018; 1: 00 p. m.
—12: 00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use/Close City Streets; Neighborhood Gathering; September 15, 2018; 3: 00 p.m. — 9: 00
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use Caucus Room; Board Meeting; October 15, 2018; 6:30 p.m. — 8:30 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Block Party Celebrating the Opening of the Roundabout;
September 22, 2018; 1: 00 p. m. —11: 00 p. m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
OTHER
Request for Path Closure/ Pavement Cut; 1212 Range Line Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Sidewalk Closure/Cut; 1424 W Carmel Drive — Meijer Outloot C; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Manual Variances; Water Front at West Clay, Section
5A — 4509 W. 131" Street; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Secondary Plat, Sanctuary at 116`h Street, Section 2B; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Re- Plat; North August — Lot 26; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 13168 Regina Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 4146 East 96`h Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 13354 Sedgwick; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Variance; 13168 Regina Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Variance; 4146 East 96`h Street; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Variance; 13354 Sedgwick; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Bid Award for 5`h Street N. E. Improvements (Project No. 18 -SW -21); Jeremy Kashman, City
Engineer, presented that Milestone Contractors was the lowest and most responsive bidder. Board
Member Burke moved to award the bid to Milestone Contractors in the amount of $388, 000.00.
Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:14 a. m.
fAWZ44�-z Z��
Christ Pauley - Clerk- Treasurer
Approved
�r
or James Brainard
ATTE
tine S. Pauley - lerk-Treasurer Ll
1
1