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Home My WebLink About330361 09/21/18 ®��`"i`. CITY OF CARMEL, INDIANA VENDOR: 370879 ONE CIVIC SQUARE CRUSH AND BREW CHECK AMOUNT: $*****2,624.00* d9 �� CARMEL, INDIANA 46032 14452 BEXLEY DRIVE CHECK NUMBER: 330361 M��oN�. CARMEL IN 46033 CHECK DATE: 09/21/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 854 4359026 101954 91518 2,624.00 EVENT FOOD: CARMEL ON VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) Vendor# 370879 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER CRUSH AND BREW IN SUM OF$ CITY OF CARMEL 14452 BEXLEY DRIVE An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. CARMEL, IN 46033 Payee $2,624.00 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 101954 91518 43-590.26 $2,624.00 1 hereby certify that the attached invoice(s),or 9/4/18 91518 $2,624.00 1203 854 1203 854 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Tuesday,September 18,2018 _/&4 'Y. Heck, Nancy Director I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20— Cost 20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer INVOICE j!i(yy'^^1��'' . . . . i' llr.J1��1r��Il.��+f .. .. . . .. whdMM iM1fon M.1S - .. . .. ., .. . _ _ .. .. _ .. 14452 Bexley Dc. DATE: September 4,2018 Carmel;.IN.46033. INVOICE# 91518 Phone 317-339-5400 FOR: Carmel on Canvas Artist Reception . Bill To: Event Date: 9/15/1.8 Kell!Prader . City of Carmel . One Civic Square Carmel IN.46032 (317)571 2474.: (317)748-3920 . DESCRIPTION • Food subtotal(City.of.Carmel) $ 1.;850.00 Service charge and gratuity NOTES: Tax exempt-. . . • Total, City of Carmel 2,624.00 . TOTAL $ - ._. ` 262Ir4 Make all checks payable to Crush & Brew If YOU have any questions concerning this:invoic&.contact Dulce Martinez(317)339-5400 dulce@crushandbrew.com THANK YOU FOR.YOUR BUSINESSI: 3)z UJI . _ ... _ l` •�!uihehe aSTiira[iammeets.craJt ._ Se ry i c.. e C:o nt r1a ct Dulce Martinez I .(317):339-5400 T 14452 Bexley Dr. T Carmel;IN 46033. Tax: 0.0%' Service Charge j, 23".0% 414.00 Gratuity I. 0.0% Mao 0.00• . The following rentals.are available only when:using Crush&Brew Food serv!ces: Plates I: $0.75-perpiece(Lenox China&Nachtman Crystal) Utensils:t.- :.'$0.55' i- Glasses- . $0:5S:per:piece :Riedel Glassware:l i; $0.75;per piece.. DELIVERY CHARGES j- $50:00i(Surrounding cities AND with I n'the.lndiahapolisdrea). TOTAL #ofGuestst 100 $/Guest( 18Sz/guest-xtraoVershrs,,, ., TOtal:: 1;800.`00 ' #of Servers + 0, F-45.661- #of Hrs y 0 Total I 0.001 Addiifl Server "0: $/Hour. 40.00{ #of Hrs� 0 -Total: 0.00 Package. Addt'I set up - Totali 0.001 " Food Cost 0.00) .#of statior :0: Total: 0.00 Cost 0.00 Setup(Added NOT Taxed) �:.• 0 00 -Total:. . ` 0.001 Delivery Mileage 0 Charger - #REF! Total 50.00 RENTAL PRODUCTS Qty $.Each. . Plates: ; 0 0.75. Total: O:UO Utensils:" 0 0:55' Total: p:00j Glasses:. 0 0.55 Total: O-OOj R!edel:Glassware:. 0 - '; 0.75]; Total:]' 0.00' SUBTOTALS Subtotal:' 1,800.001 Tax:( 0.001 "Total: 1,800.00 Servers: 0.00 'Tax: 'No Tax Total: `0.00 Delivery"Charges.Subtotal: 50.00 Tax: No Tax j Total: 50.00 Rental Pieces: 0.00 Tax: 0.00 Totals 0:00; Service Charge;Gratuity{if applicable):. 774.00- Total Contract Amt Down Deposit: TOTAL OWED: 0.00 ..l .. ,._hemnsPir.don meets ergft . Se-rvi ce -C.o ntra ct Dulce Martinez T (317)339-5400 T 14452 Bexley Dr. T Carmel; IN 46033 CLIENT RETAIL orSERVICE===-___=> INFORMATION- -Name(s): Kelli Prader.. Phone:, Email Address: kprader@carrne.in.gov Mobile M Street Address: City: Zip:, BILLING •• • different than aboVp) Name(s): City of Carmel. . Phone:; Email Address: Mobile#i Street Address: City:,. . : Zip: EVENT • • Type of Event Carmel on Carivas Artist Reception.- Date: " 9/157/18 Event Location: 'Artist Lane-2nd Street-west:o.Scotty's and.east o .the Monon Artist reception 5-6pm - - Time of Event: 4-7. #Guests:, 100 Duration of Event(Hrs); enter number ONLY,. 3 PROPOSED MENU -Menu Items' jSquash and Prosciutto 0 . =.' 0.00 0.00 0 ,: ..0:00 1 0.00 jVeggie Cups 0- .. 0.00 0.00 0 0.001' 0.00 j 0. 0.00, 0.00. 0 . 0.00; 0.00 0.- 0.00: 0.00 0 .. 0.00'; 0.001 . j 0. 0.00' 0.001 Subtotal: Menu Items jMini baked brie . .0., 0. 0.00 0.00 0 0.00' 0.001" {Bacon cheddar crostini 0. 0.00 0.00: 0 0.00? 0.00 j 0. 0.00, 0.00; 0 0:00•, 0.001 :,0 0.00: 0.00 0 .0.00;. 0.00 j 0. 0.00 Subtotal:O.00j j Beverage/Other jSodas and water 0' 0.00 0.00 0- 0.00; 0.00 " jSee BEO for detailed menu 0 0.00 . 0.00 0- 0.00; 0.001 0. 0.00. 0.00 0 O.00 i 0.00 j 0 0.00: 0.00 0 0.00' 0.00] 0 0.00% 0.001 Subtotal:j Dessert/Other. jAssorted cookies 0• 0.001 0.00; 0 0.00: O.00j j . - 0 " 0.00; 0.00 0 0.00; 0.001 0 0.00; 0.001 Do Not Use 0 0.00' 0.001 Do Not Use 0 : ' :' 0.00, 0.001 Subtotal:1 $0.00 . Flat_Rate Package . Flat Rate Package-=Enter Total_Here======.=========_=____> Total: 0.00 j Dn Prnt 1 III AREA ONLY Discount 0 Total Owed: 0.00 SERVICES FEES AND CHARGES Package L 0.00 Open Package Servers: 45.00 per hour/each server Servers: 40.00 per hour/each server Rental Sales Tax: 7.0% uhePe,aspirvition•.m—f.—ft - Service act, ., - - ,. DLIce Martinez T (317):339-5400 T 14452 Bexley Dr.'-Y Carmel:IN 46033 . Terms and Conditions . DOWN PAYMENT Please note that the final service contract must-be-determined and signed in a timely manner. Half-of the total bill(i.e.the down payment)or entire payment depending on the date the event is booked is: required at the time the:event is,booked,which may.be any time.six months.to:two weeks before the event. FINAL PAYMENT . Yourfinal:bill;less all deposits,.will be presented to you ten(10)days before the-day of the event.This bill is considered final unless'changes.in service.expectations of menu occur after that.peesentation.Any changes agreed upon:by Crush&Brew and its:Client after presentation of the final bill will be added to the bill,.and.a new final . invoice will be presented.. PLEASE NOTE:Returned checks ate'subject to a$35 charge,and.no further checks will.be permitted/accepted: CONFIRMATION. Confirmation of.a booking,must:be.made:with in'fourteen(14)days.of the original reservation:The management of Crush&Brew.reserve.the right to cancel the booking and.allocate the.time to another client if proper confirmation and/or payment(i.e.payments#signed Contract erms:and.Conditions are not received. FINAL NUMBERS. The Client-has the right to reduce the contracts headcount by 10%up to'fourteen(14)days prior to the:event;if needed.:No changes.may be made after that period: CANCELLATION. in.case of.cancellation:fourteen(14)'or more days prior to the event date;Crush&Brew will refund any.and all .. amounts,with the exception of-the.down payment(i.e..50%of.ehe total bill):For any events cancelled within seven . . (7)days of the event,100516(i.e.thefull amount)of the.total bill will be due. HEALTH RULES&REGULATIONS " The Client agreesto.follow the,rules and-regulations set forth by the Health.Department.of the City of Indianapolis: Food will be served.to guests fora period of four(4)hours only:After the:four-hour.serving period,the Client. acknowledges that any leftover-food will.be destroyed in order to avoid any illness due to:food contamination.- RENTAL-EQUIPMENT The Client is responsible forall hired/rented equ"ipment'(e.g:glasses,:plates,utensils;etc.):during the course of the, event.Broken,lost,or damaged equipment will result.in additional charges(Le:,full replacement costs): LIGHTING&ELECTRICITY . The Client ie responsible for providing both lighting and electricity.At least two(2)different power.o.utlets(with nothing else plugged in must be provided:The proper amount of lighting must.b"e provided,especially if part or all. of the event is outdoors,:If you are unable to provide one or the other,,you have the option of renting.a generator (upon availability)with.timely notice: :PERSONNEL The staff will assist you.with.any need that arises during your event.However,the primary job of the serving staff is food catering:.We require one(1).hour for.setup and.one.(1)hour.for breakdown.Please consider this in addition to the actual event time.The:basic rate for each:staff.member is$30.00•per hour.Bartending services require thirty(301minutes for setup and thirty(30)minutes for breakdown.The;basic-rate for each bartender is $35.00 per hour: CLEANING General cleaning(e.g..picking-up plates;garbage removal)is included in the cost of the function:If cleaning a t .. 1.``�r,r r/where.uspir�tion meets.craJt Se ry i ce .Co n t r:a ct Dulce Martinez T (3-17):339-5400-7 14452 Bexley Dr. T Carmel;IN 46033: requirements followingyour.event.are judged to be.excessive:or.extend beyond the time range for which.servers were hired,as noted on this-invoice;additional cleaning:charges will be.incurred: DELIVERY. Crush&Brew will endeavor to deliver'your,requirements at an agreed time'.We cannot beheld responsible for delivery.delays caused by abnormal'traffic:conditions or vehicle breakdowns outside of Our control' . EXTERNAL SUPPLIERS While Crush,&Brew Catering makes every possible effort to ensure.that you have a wonderful event,we:cannot be. held legally responsible for external suppliers or for occurrences Beyond our control:. LIABILITY - • Crush&Brew-will-not.be held liable for any damage to rented equipment or property.or for loss of:property;which the.Client's_guests or other service providers retained by:the.Client may"cause: . CRUSH&BREW IS LICENSED BY THE STATE OF INDIANA AS:A CATERER AND HOLDS A VALID LICENSE. AGREEMENT:On accepting our services and/or.signing Below,you,the Client,accepts,understands;.agrees,-and will comply with our, Germs and conditions sqt fo h by this In . IL �0 Clie tSignatU (i)., _ Dat :Client Nam .(.please print) :Client Signature(2) : Date :Client Name',(please print) . ". :Crush&.Brew Signature Date For more information or questions, please call: John Albers;:Managing Partner:(317.)7534208 Dulce Martinez,Proprietor:(317)33975400 Thank you for your business! Credit card type.(circle one) : MasterCard Visa American.Express .. Discover - Name.as-written on card.(pleaseprint): Credit card number:. � uiherc aspiration.meets craft - - , } Se rvi�ce C_otrakct . -. Dulce Martinez Y (317):339-5400-T 14452 Bexley Dr.:-T Cannel;IN-46033: - Expiation date: . . CW: Signature:. Dater Billing Zip Code: Billing Zip code: Crush& A Holo Veniure Company BANQUET EVENT ORDER(BEO)FORM Event Name: Carmel on Canvas Date of Event: September 15,2018/4pm to 6pm Location of Event: Artist Lane Carmel In. 46032 Contact Person: Kelli Prader E-mail: kprader@carmel.in.gov Phone#: 317- 571-2474 Number of Guests: 100 Set-up Time: 3PM Event Start Time: 4:OOPM Event End Time: 6:OOPM Menu Items: Squash and Prosciutto Kabobs Ribbons of yellow and green summer squash with prosciutto grilled and served with a mint vinaigrette Mini Baked Brie Bite size brie topped with fig preserves,wrapped in puff pastry and baked golden brown. Topped with fresh berries and local honey Veggie Cups with Spinach Dip Bacon and Cheddar Crostini Goose the Market jowl bacon crostini topped with a homemade pimento cheese and green onions Caprese Heirloom tomatoes,buffalo mozzarella, and sweet basil served with garlic crostini's Assorted Bite Size Cookies