HomeMy WebLinkAboutBPW 8-1-18Board of Public Works and Safety Meeting
Minutes
Wednesday, August 1, 2018 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10: 01 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Member Mary Ann Burke, Clerk -Treasurer Christine Pauley and
Deputy Clerk Jacob Quinn were present.
Board Member Lori Watson was not present.
MINUTES
Minutes for the July 18, 2018, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Carmel Gray Road Roundabout Landscape Improvements; Jeremy Kashman, City
Engineer, presented that Smock Fansler Corporation was the lowest and most responsive bidder.
Board Member Burke moved to award the bid to White Construction in the amount of $887,905. 00.
Mayor Brainard seconded. Motion approved 2-0.
Quote Opening for 2018 Holiday Material; Item was tabled.
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-08-01-18-01; 12411 Pennsylvania Street; ROW Improvements; Board Member
Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Resolution BPW-08-01-18-02; Tom Wood Lexus; Erosion Control; Board Member Burke moved to
approve. Mayor Brainard seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Smock Fansler Corporation; ($23,135.00); City
Center and Monon Trail Updates — Heart Sculpture; Board Member Burke moved to approve.
Mayor Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Toshiba Business Solutions; ($1,400); Toshiba Copier
Lease; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Smock Fansler Corporation; ($887,905. 00); Carmel
Gray Road Roundabout Landscape Improvements—126h, 136`h, and Main; Board Member Burke
moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services; TMT, Inc.; ($75, 000.00); Tree Work; Board Member
Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors, Inc.;
($1,500.00); HVAC PM— Station 41; Board Member Burke moved to approve. Mayor Brainard
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Lehman's Inc. of Anderson; ($3,785. 00);HVAC PM—
Station 43 & 44; Board Member Burke moved to approve. Mayor Brainard seconded. Request
approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; HOA Block Party; October 21, 2018; 3: 00 p.m. — 7: 00 p. m.;
Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request to Use/Close City Streets; Ridge Road Oktoberfest, September 22, 2018; 3: 00 p. m. —11: 00
p. m.; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request to Use/Close City Streets; HOA Block Party; August 3, 2018; 5: 00 p. m. —10: 00 p. m.; Board
Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request to Use/Close City Streets; HOA Block Party; August 18, 2018; 3:00 p. m. — 9:00 p. m.; Board
Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
OTHER
Resolution BPW-08-01-18-03; Request Approving Transfer and Presentation of Pistol and Badge;
Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Path Improvements Easement; Carmel Development I, LLC; Little Free Library; Board
Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of Three Wireless Support
Structures Within the Carmel Utilities District; Board Member Burke moved to approve. Mayor
Brainard seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut; Keystone Parkway and 99`h Street; Board Member
Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Curb Cut/Curb Cut Vacation/Sidewalk Closure; 12600 Shelborne Road; Board Member
Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Lane Restriction; Carmel Drive and Range Line Road; Board Member Burke moved to
approve. Mayor Brainard seconded. Request approved 2-0.
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Request for Sidewalk Closure/Pavement Cut; 811 East 116'h; Board Member Burke moved to
approve. Mayor Brainard seconded. Request approved 2-0.
Request for Curb Cut/Temporary Construction Entrance; Illinois Street — IU North Cancer Center;
Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Replat; Coombs Minor Plat — Lots 35 & 36 Newark Addition; Board Member Burke
moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Stormwater Technical Standards Manual Variances; Proscenium; Board Member Burke
moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Stormwater Technical Standards Manual Variances/Temporary Construction Entrance;
Lots 35 & 36 Newark Addition; Board Member Burke moved to approve. Mayor Brainard seconded.
Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10: 04 a.m. /
C ristine S. Paul — Clerk-Treasu
Approved
M or J mes Brainard
i
ATT TWO
Chr' ine S. Pauley - lerk-Treasurer