HomeMy WebLinkAbout331099 10/12/18 CITY OF CARMEL, INDIANA VENDOR: 362527
ONE CIVIC SQUARE CENTRAL INDIANA DANCE ENSEMBLE CHECK AMOUNT: S...*15,000.00*
CARMEL, INDIANA 46032 4993 DEER RIDGE DR NORTH CHECK NUMBER: 331099
M,iroe�. CARMEL IN 46033 CHECK DATE: 10/12/18
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4355101 AGREEMENT 15,000.00 SUPPORT FOR THE ARTS
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
VOUCHER NO. WARRANT NO.
ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
Vendor# 362527 '
IN suns of$ CITY OF CARMEL
CENTRAL INDIANA DANCE ENSEMBLE
1142 LINDEN LANE An invoice of bill to.be prbpeny itemized inustshow:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. .
CARMEL, IN 46033
Payee.- .
$15,000.00.
Purchase Order#
.,ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office Terms
Date Due
PO# ACCT# DATE •INVOICE# DESCRIPTION
DEPT* INVOICE#. Fund# AMOUNT Board Members DEPT# FUND# (or note attached.invdice(s)or bill(s)j AMOUNT
AGREEMENT 43-551.01 $15,000.00 1 hereby certify that the attached invoice(s),or 12/23/17 AGREEMENT - $15,000.00
1160 101 Prior Year 1160 101
bill(s)is.(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Mofiday,January 08,2018
Kibbe,•Sharon
Executive Office Manager '
I.Hereby certify that the.attached invoice(s),or bill(s),is(are)true.and'correct and I have'
audited same in accordance with IC 5-11-10-1.6
,20
Cost distribution.ledger'classifrcatioh if claim paid motor vehicle'highway fund:
Clerk-Treasurer
aa:v.E
ARTS .GRAFT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as"Agreement")entered into by and-between the City
of Carmel (the "City') and (j,f&JS�&a I)AW ��L�ei��la (I'/nr) (the
"Grantee"),is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants,the parties agree as follows:
1. That on behalf,of Grantee, a not-for-profit corporation,I, (?�c,u fL 66 ,e44,
an authorized representative of Grantee, have applied for a City of Caravel
("Grantor") Arts Grant, said apphication attached hereto and made a part hereof,as
Exhibit"A."
2. Grant Agreement. The City, after review and recommendation by the Mayor and by
the City Council, agrees to grant$ 15,0 0 0.0 0 to tlae Grantee for
the eligible costs of the project (the `T'roject") or spices as desen'bed m E.dnbits
"A" and `B" of this Agreement. The fords shall be used exclisively ih accordance
with the provisions contained in this Agreement.
3. Design and Implementation of Project The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement,which are incorporated by reference.
4. Warranty of non profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a detemdnation letter from the Internal Revenue Service
declaringtit it is exempt from Federal income tax.
5. Payment of Grant Fends-by the City. The payment of this Grant by the City to the
j Grantee sball he made in accordance with the following conditions:
S. Fear-end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report")for each year, describing how the grant was used and the impact
of the dollars received. This Grant award may not exceed one third(1/3)of Grantee's
combined contributed income, revenue of sales, and/or ticket revenue from the
previous year. If the Grant amount is in excess of sixty thousand dollars
($60,000.00),the Grantee agrees to provide,at Grantee's cost,a review or audit of the
grantee. Said review or audit shall be performed by a Certified Public Accountant
("CPR')who is neither an employee of Grantee nor a member of the Grantee's Board.
of Directors,to be provided to the City of Caramel by March 31 of the following year.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Camel will supply, Capon
request,Grantee with the graphicsftgos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expmssly represents and wants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a leg l deteaamination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee.The funds received by the Cirantee pumuant to this
Agreement shall be used only to irnpleinent the eject or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
-City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
12. Employment Eligibility Verification. The Grantee affmns under the penalties of
perjury that he/she/it does'not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty(30)days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the'laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County,Indiana only,and agree that such court is the appropriate venue
for and has jurisdiction over same.
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'4+'•�9�f CITY OF CARMEL, INDIANA VENDOR: 362527
G� 1�
ONE CIVIC SQUARE CENTRAL INDIANA DANCE ENSEMBLE CHECK AMOUNT: $'•"15,000.00`
CARMEL, INDIANA 46032 1142 LINDEN LANE CHECK NUMBER: 320686
9M�TON�; CARMEL IN 46033 CHECK DATE: 01/11/18
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4355101 AGREEMENT 15,000.00 SUPPORT FOR THE ARTS
14. Relataansbilp of Parties. The relationship of the parties.hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement,
15. Severability. 1f any term of this Agreement is invalid or unenforceable under any
statute,regulation, ordinance, executive order or othek nlle of law,such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect_
16. Entire Agreement. This Agreement,together with my exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other tergal or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any,term or condition contained in this Agreement,
the term or condition contained in,this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both patties
hereto,or their successors in interest.
IN WITNESS WHEROF,the parties hereto have made and exp d is Agreement as follows:
iA Jar (KGranteei
By: AL
Printed Name of Officer: 41W 4-4- Title:
Date6 �l . �'ri
CITY OF CARMEL("G e)
f
By: 4, /o1u
James Brdhwd,Mayor
Date: z 3 V 6P-C.
ATTEST:
k-u��
Date--Q—a3—
Tryon
ate: Q—a3—Tryon have amy quesficneonemming dM city 0f camels 2018 Arts Grmrt l mgram,g®nt wrift guidelines or application materiels,aontact:
Rho runQ'aty of Carel,Cw Uvk square,Carmel,]1.145032,Plwncc 3l7-571-2483,sbbb&a amarmeT.iaeov
4
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information,which it represents and warrants
to be true and accurate,all which have been incorporated fully by reference:
1. An application and description of the proposed use of iffie grant funds IT
A);
2. A budget for the calendar or fiscal year for whicb the grant is requested.
(EXI'-IIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXMI'C);
4. A not-for-profit application or detennination letter from the U.S.Internal Revenue
Service identifying that it is a not-for-profit cogwration that is exempt from
Federal income tax(EXHIBIT D);
5. Any audits; reviews or compilations available describing the financial condition
of the Grantee, including most recent available IRS Form 990, and the.attached
Affidavit(E UMIT E);
6. A list of the Grantee's board of directors and officers listed P=rr F);
7. A Year End Report from the previous year 1F Ormtee received an Arts Grant
from the City of Carmel in the previous calendar year,pursuant to paragraph g
herein WMEBIT G).
C. Any other grant conditions that City requires to be met-by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request;
and shall mare all books, accounting records and other documents available at all
reasonable times during the terns of this Grant Agreement,, and for a period of three
(3) years after final payment of funds under this Agreement; for the purpose of an
audit by the City of Carmel,the State of Indiana,or their designees.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter-end for Grant awards
in excess of sixty thousand dollars($60,000).
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