HomeMy WebLinkAbout10-17-18-04/Geographic Information Services, Inc/27,000/Consulting ServicesRESOLUTION NO. BPW 10-17-18-04
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING RECEIPT OF CONTRACT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to
enter into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the
City; and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard, has caused to be signed the City contract attached hereto as Exhibit A (the "Contract"); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for
review.
follows:
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk -Treasurer and thereafter made available to
the public for review.
SO RESOLVED this �� day of k '2018.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
r
ames Brainard, Presid' �fi
Date:
Mary Burke, Membex7j/
/
Date: //Z
Lori S. W tson, ember/
Date: 10 / 1
0
Christine Pauley 7 „Clerk -Treasurer
Date: z//7//e—
SAE Bass\My Documents\BPW-Resolutions\2018\Acknowledge Geographic Information Services, Inc..docxl0/10/2018 9:11 AM
Geographic Information Services, Inc.
Department of Community Services - 2018 OV
Appropriation #43-404.00; P.O. #101974
Contract Not To Exceed $27,000.00 f tic
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its
Board of Public Works and Safety ("City"), and Geographic Information Services, Inc., an
entity duly authorized to do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 43-404.00 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Twenty Seven Thousand Dollars ($27,000.00) (the "Estimate"). Vendor shall
submit an invoice to City no more than once every thirty (30) days detailing the Goods and Services
provided to City within such time period. City shall pay Vendor for such Goods and Services within
thirty-five (35) days after the date of City's receipt of Vendor's invoice detailing same, so long as and
to the extent such Goods and Services are not disputed, are in conformance with the specifications
set forth in Exhibit A, are submitted on an invoice that contains the information contained on
attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms and conditions of
this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and
that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from
defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and
Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's
stated use and are fit and sufficient for their particular purpose.
TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
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Geographic Information Services, Inc.
Department of Community Services - 2018
Appropriation #43-404.00; P.O. #101974
Contract Not To Exceed $27,000.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
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Geographic Information Services, Inc.
Department of Community Services - 2018
Appropriation #43-404.00; P.O. #101974
Contract Not To Exceed $27,000.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E -VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the "Indiana E -Verify Law"), Vendor is required to enroll in and verify the work
eligibility status of its newly -hired employees using the E -Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E -verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E -Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E -Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E -Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E -Verify Law. The requirements of this paragraph shall not apply should the E -
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such parry to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON -ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
[SAConnacts\Prof.Svcs & Good Svcs1000S12018` cographic lnformation Scrvim, Inc. Goad ®d Servi—doc:9R8/2018 1:35 PK
Geographic Information Services, Inc.
Department of Community Services - 2018
Appropriation #43-404.00; P.O. #101974
Contract Not To Exceed $27,000.00
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND Douglas C. Haney,
Department of Community Services Corporation Counsel
1 Civic Square Department of Law
Carmel, IN 46032 One Civic Square
Attention: Mike Hollibaugh Carmel, Indiana 46032
If to Vendor: Geographic Information Services, Inc.
2100 Riverchase Center
Suite 105
Birmingham, AL 35244
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
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4
Geographic Information Services, Inc.
Department of Community Services - 2018
Appropriation #43-404.00; P.O. #101974
Contract Not To Exceed $27,000.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2018 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. IRAN CERTIFICATION: Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran.
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
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Geographic Information Services, Inc.
Department of Community Services - 2018
Appropriation #43-404.00; P.O. #101974
Contract Not To Exceed $27,000.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
/�" /3
J mes Brainard, Presiding Officer
Date: V OL Fj L ''t Zo��
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Christine S. Pauley, Clerk -Treasurer
Date:
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6
Geographic Information Services, Inc.
By:
Authorized Signature
Carrie O. Green
Printed Name
Chief Financial Officer
Title
FID/TIN: 63-1030638
Last Four of SSN if Sole Proprietor:
Date: October 2, 2018
Discovery Workshop
Our Discovery Workshop is a proven process for developing requirements, scope, and a solutions or
implementation vision for our client's projects. In this case, the workshop -style engagement is designed
to facilitate discussions regarding the business landscape and workflows that would drive a potential
future implementation of Cityworks Permits, Licensing, and Land (PLL). The Workshop will provide an
opportunity to analyze and document your business and functional requirements that will feed into a PLL
configuration and ultimately allow GISinc to identify and develop an implementation strategy designed to
optimize the experience and help ensure successful adoption.
Accordingly, GISinc proposes a 5 -day Discovery Workshop to facilitate the gathering of the business and
functional requirements along with the associated details that comprise the comprehensive workflows.
Based on conversations with the City, we understand that there are roughly 41 identified case types that
are desired, but that many of the cases are fundamentally similar with overlapping workflows or logic,
which can help streamline the discussions. To accommodate the Workshop, GISinc will provide one of our
Cityworks Solutions Engineers who serve a lead role in the design and implementation of our Cityworks
PLL projects. Additionally, we understand that the City wishes to have the implementation vision account
for several potential system integrations. The Cityworks Solutions Engineer will help assess the technical
landscape and functional requirements for the identified integrations to support a high level approach
and design for each with a corresponding budgetary estimate.
The Solutions Engineer will work onsite at City of Carmel for five (5) consecutive days assessing,
interviewing, facilitating discussions, and most importantly, listening to your staff and stakeholders to
become familiar with the business and functional requirements that will underlie the Cityworks PLL
implementation. The workshop is intended to combine the City's local domain knowledge with GISinc's
breadth of technical expertise and experience to produce an optimal approach.
Based on discussions with the city the primary groups that have been identified are:
o Code Enforcement
o Planning and Zoning
o Building Permitting
o Engineering
The Workshop is designed to be flexible and adaptive to what we collectively learn with respect to
requirements and progress and driven in part by progress made with each session, but the following
section offers a general concept of what you may expect from the proposed Discovery Workshop:
Days 1 through 3 —Our Cityworks experts will work with designated departments and stakeholders
to review and document the various workflows targeted by a PLL implementation. These exercises
will be conducted with appropriate groups as identified by the City, which may be organized by
theme or function (i.e., stakeholders with similar workflows). The discussions will provide GlSinc with
requirements, information, and context that will feed into the configuration documents. In our
experience, each unique case or workflow can take on the order of 2 to 4 hours to discuss, finalize,
and document, which varies by community and even department depending on complexity and
organizational preparedness. GlSinc will work with the City to review as many of the 41 identified
GlSinc I City of Carmel, IN I Discovery Workshop I gisinc.com 1 1
Exhibit
cases as feasible, but the proposed time assumes frequent and significant overlap, since there would
likely be insufficient time to cover each as a unique set of configuration inputs.
Day 4 — Assuming adequate progress was made against the workflows, GlSinc proposes that the
fourth day (or a significant portion of it) be allocated to discussions of the potential integrations
desired by the City. GlSinc will want to be able to understand the various technologies, versions,
deployment patterns, and points of access for each. Likewise, we will look to understand the
functional requirements and constraints, including such things as:
• Focal data elements — source and destination system fields/values affected
• Directionality — unidirectional push/pull, bidirectional flow, etc.
• Trigger events — creation, modification, deletion, etc.
• Frequency — periodic, near real-time, real-time, etc.
• Mechanism —APIs, database views, monitoring services, transient flat files, etc.
• Technology —services, database procedures, etc.
• Business logic — raw data movement, logical transformations, etc.
Day 5 - The fifth day is designed to accommodate additional workflow reviews, continue
conversations that were disrupted by availabilities, follow-up from discussions that required
subsequent action, as well as to serve as an opportunity for GlSinc and the City to ask clarifying
questions. As time permits, observations and a vision for the implementation will be reviewed prior
to the end of this final day to ensure that everyone is on the some page with respect to the path
forward and the eventual deliverable.
Prior to the on-site work, GISinc will provide City of Carmel with a refined agenda for the Discovery
Workshop to ensure that the key stakeholders are present to provide the necessary inputs to be captured
that will roll into the implementation strategy. The City will be responsible for coordinating staff time and
associated facilities.
GISinc will aggregate the information obtained while onsite, and finalize the implementation strategy and
recommendations document offsite, which will include a round of review from City of Carmel to ensure
all requirements have been articulated and addressed. The primary intent of the deliverable is to allow
GISinc to articulate and quote a clearn and confident implementation plan. Assuming that our
understanding of the workflows is accurate and that the available time allows GISinc to capture suitable
information on each, the deliverable will portray each workflow in a manner that allows direct translation
into PLL configuration without further onsite requirements gathering, though clarification of certain items
via follow-up communications may be necessary. If, on the other hand, there are more unique workflows
than can be documented in detail during the onsite, GISinc will gather suitable information to allow
planning and estimation, but further documentation may be required during the implementation phase.
GISinc will attempted to provide feedback and updates to appropriate City staff with respect to progress
throughout the week to allow the team to collectively adapt as necessary.
Ex-bibit _r----
GISinc I City of Carmel, IN I Discovery Workshop for PLL I gisinc.com 1 2 2 OH
Deliverables
• Agenda for the 5 -days to be spent on-site at City of Carmel facilities
• GlSinc Cityworks Solution Enginner Onsite at City of Carmel for 5 -days
• Draft Summary & Implementation plan to be reviewed and commented on by City of Carmel
• Final Recommendations/Requirements document that includes:
o On-site summary
o Configuration requirements (Excel) and workflows (Visio)
o Implementation Strategy & Recommendations (Implementation Approach, Scope of Work,
Timeline, and Budget)
Assumptions
• Based on discussions and input from the City, we assume that of the 41 cases/workflows
identified and listed, many are not unique and have overlapping parameters and logic that will
expedite discussions.
• The City will share any diagrammed workflows and documentation to streamline the GlSinc
documentation and revisions (GlSinc has already obtained and reviewed some of these
workflows)
• The City has and will coordinate the necessary facilities (e.g., meetings space, internet access,
projector and screen or monitor, etc.)
• We assume that City staff understand the desired workflows adequately to communicate
detailed requirements to GlSinc.
• We assume that appropriate City staff will be available to participate in discussions and to
contribute authoritative input.
GlSinc I City of Carmel, IN I Discovery Workshop for PLL I gisinc.com 1 3
F.xtibil
3<�_Y
Pricing
GISinc proposes a firm -fixed price of $27,000 to complete the Discovery Workshop for PLL Implementation
for City of Carmel. This price includes all travel expenses and deliverables identified in this quote.
You may indicate your acceptance of the above proposal with a signature from authorized personnel at
City of Carmel, IN.
City of Carmel, IN
Signature:
Name:
Title:
Date:
Invoicing: GISinc will invoice monthly based upon percentage complete of the project.
Quotation Terms and Conditions
This confidential quotation is valid for thirty (30) days unless otherwise stated and does not include
shipping or tax unless otherwise stated. This quotation information is proprietary and may not be copied
or released other than for the express purpose of system and service selection and purchase. This
information may not be given to outside parties or used for any other purpose without written consent
from Geographic Information Services, Inc. (GISinc).
GISinc I City of Carmel, IN I Discovery Workshop for PLL I gisinc.com 1 4 L %6 /�
EXHIBIT B
Invoice
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Date:
Signature
Printed Name
Goods
Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
(Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Employer's Liability:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Property damage, contractual liability,
products -completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
Personal & Advertising Injury
Policy Limit:
Each Occurrence Limit:
Fire Damage (any one fire):
Medical Expense Limit (any one person):
Statutory Limits
$100,000 each employee
$250,000 each accident
$500,000 policy limit
$500,000
$500,000
$500,000
$250,000
$250,000
$ 50,000
Comprehensive Auto Liability (owned, hired and non -owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
Umbrella Excess Liability
Each occurrence and aggregate:
Maximum deductible:
$500,000 each accident
$500,000 each accident
$500,000
$500,000
$ 10,000
EXHIBIT D
AFFIDAVIT
Carrie O. Green , being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
Geographic Information Services, Inc. (the "Employer")
in the position of Chief Financial Officer
3. I am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 2nd day of October , 20 18.
Printed:
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: Carrie O. Green
City
((� Carmel
INDIANA RETAIL TAX EXEMPT
oCERTIFICATE NO. 003120155 002 0
�j FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED J REQUISITION NO. T VENDOR NO.
Page 1 of 1
PURCHASE ORDER NUMBER
- 101974 -
THIS NUMBER MUST APPEAR ON INVOICES, AIP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
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/26/2018 372824
GEOGRAPHIC INFO SERVICES INC Dept of Community Service
VENDOR 2100 RIVERCHASE CENTER SHIP 1 Civic Square
SUITE 105 TO Carmel, IN 46032 -
BIRMINGHAM, AL 35244 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
29594
QUANTITYI UNIT OFMEASUREI EXTENSION
Department: 1192 Fund: 101 General Fund
Account: 43-404.00
1 Each Consulting Services $27,000.00 $27,000.00
Sub Total $27,000.00
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Send Invoice To:-�A
Dept of Community Service A�j
1 Civic Square
Carmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
L_ DEPARTMENT ACCOUNT
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $27,000.00
SHIPPING INSTRUCTIONS
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
'SHIP PREPAID.
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
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AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
- - -- - - -- - -- -- -
Mike Hollibaugh James Crider
TITLE
Director Administration
CONTROL NO. 101974 CLERK -TREASURER