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HomeMy WebLinkAboutAmerican Structurepoint, Inc/Eng/83,629.50/City Center Drive and 3rd Avenue SW – Construction Inspection American Structurepoint, Inc. Engineering Department-2018 Appropriation#2017 LOIT Bond Fund;P.O.#101422 Contract Not To Exceed$83,629.50@ �G hod jr� ADDITIONAL SERVICES AMENDMENT TO uP� AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated March 7, 2018 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA American Structurepoint, Inc. by and through its Board of Public Works and Safety By: By: /Q� 1 Jam rainard, Presiding Officer Authorized i atur ate: • Printed Name Mary An urke, Member Date: ce_ ^c5,�(eI1 Title Lori S.W tson mber FID/TIN: 35 - II Z?-3I 3- Date: t 0 7 Last Four of SSN if Sole Proprietor: TTESy. / Date: l U / / / i q Christine Pauley, C)erk-Tre ure Date: / /7/OP— IS:VConua isProf.Sscs&Goods S''.s'Enpmeerm,r,201rAmerican Swmrepmr.Inc.ASA a'33A.dn.9/28/2018 11-.15 AM) O AMERICAN STRUCTUREPOINT, INC. EXHIBIT"A" SERVICES BY PROFESSIONAL A. ENGINEERING PERSONNEL For the fulfillment of all services outlined in Section B below,the Professional will provide one full-time resident project representative, inspectors, and clerical and secretarial personnel as required for a period of time necessary to complete the construction project and final construction report. The qualifications and experiences of personnel provided by the professional are subject to approval by the City, and no personnel will be assigned to the project until the City's approval is obtained. The full-time resident project representative will report to the City on all matters concerning contract compliance and administration. The full-time resident project representative will coordinate project activities with City's project manager. B. DESCRIPTION OF SERVICES 1. Construction Schedule: Review and monitor the construction schedules prepared by the Contractor for contract compliance and provide detailed documentation and recommendations to the City concerning the schedule's acceptability. 2. Conferences: Schedule, conduct, notify participants, and provide minutes of preconstruction meetings,partnering meetings,progress meetings,and such other job conferences as required for the timely and acceptable conduct of the job. Attend Public Information Meetings conducted by the City. The Professional shall be available for conferences as requested by the City to review working details of the project. The City may review and inspect the activities whenever desired during the life of the agreement. 3. Liaison: Serve as the City's liaison with the Contractor, working principally through the Contractor's field superintendent or such other person in authority as designated by the Contractor. The full-time Resident Project Representative shall be thoroughly familiar with the plans and specifications applicable to the project to monitor the Contractor for compliance with the provisions therein. Any deviation observed shall be addressed to the Contractor by the Resident Project Representative. Recommendations to obtain compliance also shall be reported to the City. 4. Cooperate: Cooperate with the City in dealing with various federal, state, and local agencies having jurisdiction over the project. 5. Obtain from the Contractor a. A list of his proposed suppliers and subcontractors b. Additional details or information when needed at the job site for proper execution of the work 6. Certification of Materials: Check for completeness of certifications of materials delivered to the site. 7. Shop Drawings a. Receive shop drawings and falsework drawings. Check falsework drawings for completeness and obtain structural engineer's approval of the proposed design. Forward shop drawings to the design ,1(consultant for review and approval. Exhibit A [ 2018.00411 Exhibit /� \\ O AMERICAN STRUCTUREPOINT, INC. b. Review the approved shop falsework drawings, specifications and other submissions, record receipt of this data, maintain a file of all drawings and submissions, and check construction for compliance in accordance with the Contract Documents. c. Alert the Contractor's field superintendent when it is observed that materials or equipment is being or is about to be used or installed before approval of shop drawings or samples, where such are required, and advise the City when it is necessary to disapprove work as failing to conform to the Contract Documents. 8. Review of Work,Inspection,and Tests a. Conduct on-site inspections for the City, of the work in progress, as a basis for determining that the project is proceeding in accordance with the Contract Documents b. Accompany visiting inspectors representing local, state, or federal agencies having jurisdiction over the project and report details of such inspections to the City c. Verify that the required quality control sampling and testing has been accomplished and materials certification has been provided by the Contractor d. Review the Contractor's test/certification results and the City's independent assurance tests for accuracy and retain in the project file e. Questionable testing methods or results from the Contractor may initiate an increase in the volume of assurance tests. 9. Modification: Consider and evaluate the Contractor's suggestions for modifications in drawings and/or specifications and report them with recommendations to the City. 10. Records a. Prepare and maintain at the job site orderly files of correspondence, reports of job conferences, shop drawings and other submissions, reproductions of original Contract Documents,including all addenda,change orders,and additional drawings subsequent to the award of the Contract,progress reports,and other project related documents b. Keep a diary or logbook, recording hours on the job site, weather conditions, list of visiting officials, decisions, general observations, and specific observations with regard to test procedures. Upon request, furnish copies of such a diary or logbook to the City. c. Maintain for the City, a record of names, addresses, and telephone numbers of all subcontractors and major material suppliers d. Maintain a set of drawings on which authorized changes are noted and deliver to the City upon request,but in any event,at the completion of the project e. Prepare the Final Construction Record and Final Estimate as required by the City 11. Reports: Furnish to the City at periodic intervals, as required, progress reports of the project, including the Contractor's compliance with the approved construction schedule 12. Progress Estimates: Prepare progress estimates for periodic partial payments to the Contractor and deliver to the City for review and processing. The payments to the Contractor will be based on estimates of the value of work performed and materials complete in place in accordance with the contract. 13. Project Responsibility: The Resident Project Representative will be responsible for the documentation of pay quantities and estimates and the maintenance of appropriate records related to the construction of this project. Exhibit A Exhibit A C 2018.00411 2� O AMERICAN STRUCTUREPOINT, INC. 14. Work Schedule and Suspension: The Professional's crew will be required to regulate their workweek to conform to the Contractor's hours in accordance with the directions of the City. If work on the construction project is suspended and all matters concerning contract compliance and administration are complete,the services of the Professional may also be suspended without cost to the project. 15. Contract Administration: The Professional will administer the contract in accordance with City's procedures. 16. If directed by the City, the Professional shall prepare, as needed, design, survey, right-of-way, and other services consistent with the previous services that have been performed by the Professional on this project. These services will be performed and paid for based on an amendment to this agreement to be negotiated between the City and the Professional. 17. If the City requests services beyond the scope of this agreement and capabilities of the Professional, Professional will prepare an amendment to provide these services through a subconsultant approved by the City. INFORMATION AND SERVICES TO BE FURNISHED BY CITY The City shall furnish the Professional with the following. 1. A City's representative with decision-making authority on all inquiries 2. Assistance to the Professional by placing at its disposal all available information pertinent to the project SCHEDULE 1. The Professional will be prepared to begin the services under this Agreement within five(5) days after a letter of notice to proceed is received from the City. The Professional shall complete and deliver the final project documents and final estimate to the Project Manager within sixty (60) days after the project's final acceptance by the City. 2. The assumed duration of the Project is an additional 15 weeks for a total project duration of 37 weeks. Exhibit A Exhibit / 2018.00411 0s -c6 INSPECTION FEE JUSTIFICATION MANHOURS BY CLASSIFICATION AMENDMENT NO.1 OWNER: City of Carmel DESCRIPTION: Roundabout Improvements City Center Drive and 3rd Avenue SW Carmel Project No. 16-ENG-108 LETTING: February 21,2018 Actual NOTICE TO PROCEED: March 7,2018 Actual COMPLETION DATE: July 1,2018 Original COMPLETION DATE: October 27,2018 Anticipated PRECONSTRUCTION ACTIVITIES: 3/19/2018 to 3/30/2018 = 2.00 weeks CONSTRUCTION ACTIVITIES: 4/2/2018 to 10/27/2018 = 30.00 weeks POST-CONSTRUCTION ACTIVITIES: 10/28/2018 to 12/1/2018 = 5.00 weeks 37.00 weeks The following pages(manhour justification and fee estimate)are based on the above construction schedule. Any delay or extension in the construction that significantly extends the completion date shown above may require an extension to this Agreement and an increase in the estimated fees. 9/25/2018 A- 1-16-F4Exhibit LABOR PROJECT MANAGER: Regular time: 30.00 weeks @ 2 hours/week = 60 hours PROJECT MANAGER TOTAL HOURS = 60 hours SENIOR RESIDENT PROJECT REPRESENTATIVE: Preconstruction Activities: Regular Time: 2.00 weeks @ 40 hours/week = 80 hours Construction Activities: Regular Time: 30.00 weeks @ 30 hours/week = 900 hours Overtime(assume 30%) 900 @ 30% = 270 hours Post-Construction Activities: Regular Time: 5.00 weeks @ 40 hours/week = 200 hours SENIOR RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOUR; = 1,180 hours SENIOR RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOUR; = 270 hours INSPECTOR(S): Construction Activities: (assume 1.25 inspector(s)needed): Regular Time: 30.00 weeks @ 50 hours/week = 1,500 hours Overtime(assume 30%) 1,500 @ 30% = 450 hours Post-Construction Activities: (assume 0 inspector(s)needed): Regular Time: 5.00 weeks @ - hours/week = - hours INSPECTOR(S)TOTAL REGULAR HOURS = 1,500 hours INSPECTOR(S)TOTAL OVERTIME HOURS = 450 hours 9/25/2018 Exhibit �o�� INSPECTION FEE SUMMARY CONSTRUCTION INSPECTION SERVICES AMENDMENT NO.1 CLIENT: City of Carmel DESCRIPTION: Roundabout Improvements City Center Drive and 3rd Avenue SW Carmel Project No. 16-ENG-108 Rate Units Fee Project Manager $ 185.00 60 $ 11,100.00 Senior Resident Project Representative $ 130.00 1,180 $ 153,400.00 Senior Resident Project Representative(Overtime) $ 150.80 270 $ 40,716.00 Inspector(s)(Regular) $ 95.00 1,500 $ 142,500.00 Inspector(s)(Overtime) $ 109.25 450 $ 49,162.50 TOTAL INSPECTION FEE $ 396,878.50 TOTAL ORIGINAL INSPECTION FEE $ 313,249.00 TOTAL AMENDMENT NO. 1 INSPECTION FEE $ 83,629.50 Exhibit_A__ /.. 9/25/2018 INDIANA RETAIL TAX EXEMPT Page 1 of 1 i1of t.,armel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 101422 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO DESCRIPTION 2/21/2018 00350562 Project 16-ENG-108;Contract Date 03.07.18; Increased 10.17.18 AMERICAN STRUCTURE POINT, INC City Engineering's Office VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS, IN 46256--3957 Kate Lustig PURCHASE ID 1 BLANKET CONTRACT PAYMENT TERMS FREIGHT 23635 QUANTITY UNIT OF MEASURE J - DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund 0 2017 LOIT Bond Fund Account: 94-650.04 1 Each City Center Drive and 3rd Avenue SW-Construction $396,878.50 $396,878.50 Inspection Sub Total $396,878.50 Qr;sina1 Amou/t'- M 31'3,24 9. 0 0 A S A 33a /74--c ' "'"i O F CuS . 83, Ie, • 5O V� 'T o i-o.•1 '• . 1, _S 3°1 Co, 8'1 8. 50 III a IN II essips �_ ra Ij = . a { Send Invoice To: 4. $ ,r. • Jill Newport , CrossRoad Engineers, P.C. d \\,, 3417 Sherman Drive Beech Grove, IN 46107 � O Email: 'new ort crossroadengineers.com E p @ PLEASE_ INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $396,878.50 SHIPPING INSTRUCTIONS 'AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED, I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 — A--d C /,0 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 101422 CLERK-TREASURER