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HomeMy WebLinkAbout331325 10/17/18 %�� F` CITY OF CARMEL, INDIANA VENDOR: 356917 ONE CIVIC SQUARE MELANIE LENTZ CHECK AMOUNT: $*******334.59* 49 /a; CARMEL, INDIANA 46032 7817 CASTLE LANE CHECK NUMBER: 331325 .y��TaN�°' INDPLS IN 46256 CHECK DATE: 10/17/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4343002 REIMB 9.59 EXTERNAL TRAINING TRA 1203 4343004 REIMB 325.00 TRAVEL PER DIEMS VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) Vendor# 356917 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER MELANIE LENTZ IN SUM OF$ CITY OF CARMEL 7817 CASTLE LANE An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. INDPLS, IN 46256 Payee $334.59 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT EXPENSE 43-430.02 $9.59 1 hereby certify that the attached invoice(s),or 10/16/18 EXPENSE $9:59 REPORT REPORT 1203 101 bill(s)is(are)true and correct and that the 1203 101 EXPENSE 43-430.04 $325.00 materials or services itemized thereon for 10/16/18 EXPENSE $325.00 REPORT REPORT 1203 101 which charge is made were ordered and 1203 101 received except Wednesday, October 17,2018 Heck, Nancy Director I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20— Cost 20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer CITY OF CARMEL Expense Report (required for all travel expenses) ,No�ANP EXHIBIT A EMPLOYEE NAME: Melanie Lentz DEPARTURE DATE: 9/29/2018 TIME: 12:56. AM/PM DEPARTMENT: Community Relations & Econ. Dev. RETURN DATE: 10/3/2018 TIME: 17:05 AM/PM REASON FOR TRAVEL: International Econ Development Council DESTINATION CITY: Atlanta, Georgia / EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT V TRAVEL PER DIEM V x Transportation Gas/Tolls/ Meals Date Lodging Misc. Total Air-fare Car Rental Uber/Other Parking Breakfast Lunch Dinner Snacks Per Diem 9/29/18 $65.00 $65.00 9/30/18 $65.00 $65.00 10/1/18 $65.00 $65.00 10/2/18 $65.00 $65.00 10/3/18 $65.00 $65.00 $9.59 Uber $9.59 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.001 $0.001 $9.591 $0.001 $0.001 $0.00 $0.001 $0.001 $0.001 $325.001 $0.00 DIRECTOR'S STATEMEN I hereby affirm that all expenses listed conform to the City's travel policy an are within my department's appropriated budget. Director Signature: As/t Date:4AL City of Carmel Form#ER06 Revision Date 10/4/2018 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds(total advance minus documented exp nditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: - Date: h v U I D City of Carmel Form#ER06 . Revision Date 10/4/2018 Page 2 Lentz, Melanie J From: Uber Receipts <uber.us@uber.com> Sent: Sunday, September 30, 2018 10:01 PM To: Lentz, Melanie J Subject: Your Sunday evening trip with Uber Uber Total:$9.59 ' Sun, Sep 30,2018 Thanks for riding , Melanie We hope you enjoyed your ride this evening. Total $9 . 59 Base Fare $1.05 Time $2.05 Distance $2.28 Normal Fare $5.38 Surge x1.3 ® $1.61 Subtotal $6.99 i Booking Fee A $2.60 Amount Charged CM •••• 2383 1 Switch $9.59 Download PDF Download link expires 10/31/18 You rode with Peyman 4.81 Rating How was your ride? Top Driver Compliment "Excellent Service" 2 : Idlh St NL L7 2.68 mi 15 min `' w C , 09:45pm U. n 550 Somerset Terrace NE, �+ Atlanta, GA .fiio:l NE G 10:00pm Coastal States Building, 260 West Peachtree Street zs ; Northwest, Atlanta, GA (,54 Map data r12015 Gccale _�--, Invite your friends and family. Get a free ride worth up to $10 when you refer a friend to try Uber. Share code: melaniel7493ue REPORT LOST ITEM 0 CONTACT SUPPORT 0 MY TRIPS 0 Uber FAQ Uber Technologies 1455 Market St 3 Hyatt Regency Atlanta 265 Peachtree Street NE Atlanta, 30303 Tel: 404-577-1234 H YA I_T Fax:404-588-4137 REGENCY' atlantaregency.hyatt.com INVOICE I Melanie Lentz Room No. 1120 1 Civic Square Arrival 2018-09-29 Carmel, IN 46032 Departure 2018-10-03 United States Page No. 1 of 2 Confirmation No. 662677301 Folio Window 1 Group Name Intl Economic Development Council Folio No. 27463889 Booking No. 32L3FQDF Date Description Charges Credits- 09-29-2018 Group Room 201.00 09-29-2018 Room Sales Tax 17.89 09-29-2018 Room Occupancy Tax 16.08 09-29-2018 State Hotel-Motel Fee 5.00 09-29-2018 eStandby Guest Room Upgrade 5.00 09-29-2018 Room Sales Tax 0.45 09-29-2018 Room Occupancy Tax 0.40 09-30-2018 Group Room 201.00 09-30-2018 Room Sales Tax 17.89 09-30-2018 Room Occupancy Tax 16.08 I 09-30-2018 State Hotel-Motel Fee 5.00 09-30-2018 eStandby Guest Room Upgrade 5.00 09-30-2018 Room Sales Tax 0.45 09-30-2018 Room Occupancy Tax 0.40 10-01-2018 Group Room 201.00 10-01-2018 Room Sales Tax 17.89 10-01-2018 Room Occupancy Tax 16.08 10-01-2018 Slate Hotel-Motel Fee 5.00 j 10-01-2018 eStandby Guest Room Upgrade 5.00 10-01-2018 Room Sales Tax 0.45 10-01-2018 Room Occupancy Tax 0.40 10-02-2018 Group Room 201.00 10-02-2018 Room Sales Tax 17.89 10-02-2018 Room Occupancy Tax 16.08 10-02-2018 State Hotel-Motel Fee 5.00 10-02-2018 eStandby Guest Room Upgrade 5.00 i 10-02-2018 Room Sales Tax 0.45 10-02-2018 Room Occupancy Tax 0.40 i 10-03-2018 Master Card XXXXXXXXXXXX3421 -983.28 a Total 983.28 -983.28 I Guest Signature Balance 0.00 i i I i v i � Hyatt Regency Atlanta ' rv, 265 Peachtree Street NE J Atlanta, 30303 Tel: 404-577-1234 H Y A T T Fax:404-588-4137 R E G E 1\I C Y' atlantareaency.hyatt.com INVOICE Melanie Lentz Room No. 1120 1 Civic Square Arrival 2018-09-29 Carmel, IN 46032 United States Departure 2018-10-03 Page No. 2 of 2 Confirmation No. 662677301 Folio Window 1 Group Name Intl Economic Development Council Folio No. 27463889 Booking No. 32L3FQDF I agree that my liability for this bill is not waived and I agree to be held personally liable in the event that the indicated person,company or association fails to pay for any pan or the fill[amount of these charges. World of Hyatt Summary No Membership to be credited Join World of Hyatt today and start earning points for stays,dining and more. Visit www.worldofhyatt.com GExpedia Receipt for Atlanta Sep 29,2018-Sep 29,2018 Itinerary#7365830854057 I Booked Items Cost Summary I Flight: Indianapolis(IND)to Atlanta(ATL) Booked Date:Jul 13,2018 Depart:9/29/2018,1 one way ticket Traveler 1:Adult $120.20 i Flight $98.60 Cancellation Plan Taxes&Fees $21.60 I i Coverage Dates:9/29/18-9/29/18 Cancellation Plan�— — — — $19.00 I I Traveler Information Total: $139.20 Melanie J Lentz-Adult I Paid:$139.20 j [MasterCard 3421] I Ticket#0067121651595 — -- All prices quoted in US dollars. 10/15/2018 Southwest Airlines I My Account,Trips,Past,Pricing,Details Past Flight Oct 3 Atlanta, GA to Indianapolis, IN Confirmation # RBJEPS PASSENGER POINTS EARNED FARE TOTAL MELANIE LENTZ +456PTs $119.30 RR 20283987043 Price summary ROUTING DATE FARE TYPE FARE ATL to IND 10/03/2018 wanna Get Away $76.07 Gov't taxes and fees $43.23 Total $119.30 Total points earned +456PTs https://www.southwest.com/myaccount/trips/past/pricing/details?confirmationNumber=RBJEPS 1/1 International Economic Development Council Invoice No. 90430 P.O. Box 759219 Baltimore, MD 21275-9219 Ph: (202) 223-7800 RECEIPT Fax: (202)223-4745 Sold Melanie Lentz Ship Melanie Lentz To: City of Carmel To: City of Carmel One Civic Square One Civic Square Carmel, IN 46032 Carmel, IN 46032 Account No. Purchase Order No. Order Date Order Number Terms Invoice Date 281634 8/17/2018 141432 Web registration 9/14/2018 Qty Description Unit Price Extended Price 2018 Annual Conference 9/30/2018-10/3/2018 Atlanta, GA 1 AC18/YP_LUNCH Student and YP Mentorship and Networking Lunch 1 AC181TOUR FILM 55.00 55.00 Tour. GA Film Academy&GSU Creative Media Institute 1 AC18/RECOGNITION 100.00 100.00 Recognition Dinner At the Atlanta Aquarium. 1 AC18/TOUR TECHSQ 55.00 55.0.0 Tour:Technology Square 1 AC18/COMP_REG Comp Registration 1 AC18/TOUR BELTLINE 55.00 55.00 Tour.Atlanta Beltl-ine 1 AC18/MEET GREET --- --- ---FirstTime Attendee Bneflng-.— Card Type: Mc Card #: """"""3421 Name on Credit Card: Nancy Heck Line Item Total Other Tax Subtotal Amount Received Amount Due 265.00 265.00 265.00 10/17/2018 Itinerary:Atlanta 4�01. EPx a ia- Atlanta 1 Sep 29,2018-Sep 29,2018 1 Itinerary#7365830854057 r Important Information Remember to bring your itinerary and government-issued photo ID for airport check-in and security` — Indianapolis (IND) --*Atlanta (ATL) COMPLETED Sep 29,2018-Sep 29,2018,1 one way ticket Expedia.com Booking QWBVZ6 f ID f We hope you had a great trip.Thank you for choosing Expedia for Price Summary your travel reservations. –� r — - ---- –^------_--_ ---- Traveler 1:Adult $120.20 I' # Traveler Information Flight $98.60 '1 i Taxes&Fees $21.60 Melanie J Lentz No frequent flyer Ticket# i! Adult details provided 0067121651595 Cancellation Plan $19.00 II j *Seat assignments,special meals,frequent flyer point awards and special Total: $139.20 assistance requests should be confirmed directly with the airline. i All prices quoted in US dollars, j Sep 29,2018-Departure Nonstop Total travel time:1 h 32 m Additional Flight Services !I Indianapolis Atlanta 1 h 32 m _ ^. IND 12:56pm ATL 2:28pm Delta 1342 The airline may charge additional Economy/Coach(V)I MAIN CABIN I Confirm seats with the airline* fees for checked baggage or other i1 ! ' Airline Rules&Regulations optional services. 4 We understand that sometimes plans change.We do not charge a 24 points j cancel or change fee.When the airline charges such fees in Expedia.+ I accordance with its own policies,the cost will be passed on to you. For this trip Tickets are nonrefundable and nontransferable.Itinerary changes are S permitted,fee may apply.A change fee of$200.00 per ticket is charged by the airline for all itinerary changes. e 3 Please read the complete penalty rules for changes and cancellations applicable to this fare. View the complete terms and conditions in the Description of Coverage. i Please read important information regarding airline liability limitations. i Cancellation Plan POLICY#1205980734 s f4 Sep 29,2018-Sep 29,2018 You have purchased the Cancellation Plan. Please refer to your itinerary 1�— https://www.expedia.com/itinerary-print?tripid=32e5f279-c34b-4136-b139-ee6810858a33&itineraryNumber=7365830854057&userToken=E71 gdVIyS86... 1/2 10/17/2018 Itinerary:Atlanta z number when calling to ask questions or file a claim, Price Summary I ' Cancellation Plan $19.00 i i Total: $19.00 All prices quoted in US dollars. Need help with your reservation? IF Visit our Customer Support page. Call Expedia Rewards blue Customer Care at 1-877-787-3117. For faster service,mention itinerary#7365830854057 — https://www.expedia.com/itinerary-print?tdpid=32e5f279-c34b-4136-bl39-ee6810858a33&itineraryNumber=7365830854057&userToken=E71 gdVlyS86... 2/2 Lentz, Melanie J From: Southwest Airlines <no-reply@iluv.southwest.com> Sent: Saturday, September 29, 2018 3:39 PM To: Lentz, Melanie J Subject: 10/03 Indianapolis trip (RBJEPS): Get prepared to fly! Important travel reminders&your last chance to book a car or hotel. View our mobile site I View in Browser Southwest Manage Flight I Flight Status I My Account A Travel notice Traveling with a service animal? Southwest welcomes emotional support and trained service animals onboard. Click each link to explore our updated policy. Departing from Atlanta: Due to construction, significant numbers of drop-off and pickup I lanes will be closed during the night time hours of 8 PM to 5 AM with some closed during daytime hours as well.We recommend arriving to the airport at least 120 minutes prior to your scheduled departure time. Visit www.next.ati.com for more information. r Self-tagging available: Learn more I 4 October 03 Full itinerary ATL ,--.,"- IND Atlanta to Indianapolis Confirmation# RBJEPS PASSENGERS Valery De Long Nancy Heck Melanie Lentz Ci�eck in Please note you will only be able to check in within 24 hours prior to your scheduled departure. Your complete itinerary Wednesday FLIGHT DEPARTS ARRIVES ATL 3:35PM IN® 5:05PM Atlanta Indianapolis Mobile boarding pass is a xSave up to 35°/® boarding YES orj'base rates and earn up to 2,400 Rr-pid The easiest way to pass through security �}Rewards0 points. and board your flight. ��TaXe hand flees exelucled.leans apply: ham • Learn more> t -[ x�1 wr N Earn up to 10,000 Rapid EArn 4`11- A t�points r F Rewards® points per night d rfi" Plus earnipontsonM-2, rypq-ase enjoy Choose a hotel in Indianapolis. ; annwersary`pomts,,i�and moreWith"ith`e p Rapod,Rewards®CreditCard ; f VA, Av Book hotel > =z4Lear�nrmore — ---- ------- ---- — — _ ---I . Get $15 off your first ride. REDEEM > Prepare for takeoff O24 hours before your departure: Check-in on Southwest.com®or using the Southwest Mobile App. Use your mobile device and receive a mobile boarding pass. 2 ®r Check the recommended time to arrive at the airport before your departure: Airport arrival times vary based on your departure city. O30 minutes before your departure: Arrive at the gate prepared to board. (D10 minutes before your departure: This is the last opportunity to board your flight If you are present In the gate area and have met all check-in requirements. If you do not plan to travel on your flight: Things happen, we understand! Please let us know at least 10 minutes prior to your flight's scheduled departure if you won't be traveling. If you don't notify us, you may be subject to our No Show Policy. See more travel tips Free TV- at 30,000 feet Our gate-to-gate WiFimenabled planes - Live TV channels On-dem • • •• • eb browsing • Remember to download the Airtime Player app before your flight. • iOS users-download from the App Store® • Android users-download from Google PlayTM • Laptop users-download the ViewRight Web plug-in for your browser from the Inflight Entertainment Portal onboard. After downloading, you'll be asked to close your browser to complete the installation. 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See Southwest Airlines Co.Notice of Incorporation Cualquier informacion publicitaria,promocional o de mercadotecnia contenida en este correo electronico solo sera efectiva y 3 8 r � � Fv 201, ANNUAL CONI'MINCE � � � ATLANfA,GEORGIA stop 1: 09,51C conftr Registration K(r a+U rc Name: TWO: POV Q10 ( Name: Title: ev 'f�r'J d t vx, (dame: Title: oLL / A Name: Title: Organlaadon: Address: C. �52aaOA--,'-- city.. �A U �: yip: Phonr Call: Emallh �� � . (° ,(� - /L 1 - U Membership Status: O IEDC Member ❑Non-member Promotion Code(if applicable): Price of Attendees Total Price IEDC Member $749 X = Non-Member $1,049 X = Member in Transition/Retired Member $185 X = Honorary Life Member" 145 X = Stete/Re8(onal/Provincial Partner Executive Di $185 X = Full-time Student" $125 X = 'Honorary Lire Members can ragidar for corderences at a raduced rata upon reftmerd "Copy of current ttenw ipt needed l TOTAL/AMOUNT ENCLOSED $ v� (If registering a group of 4 armors,deduct 10%from Beelc Reg t on) Send form and paynr®nt to: IEDC,P.O.13=759279,t3altimor+s,M0 21275.9219 Fax form and copy of purchase order to: (202)223-4745 c. VIP - .c ,, Step 2: Accessibility or Dietary Restriction If you have an accessibility or dietary restriction need,please specify below. A staff member will contact you no later than 2 weeks prior to the event date. Step S: Spouse/4uest Registration (optional) Spouse/Guest $220 X = Spouse/Guest Name: . City: State: Email: Step 4: Special Event.Registration (optional) Tours trsaldl e Atlanta BeltLins $55 X (Sunday,September 3011:4b pm-8:00 pm) Center for Civil and Human Rights $55 X (Monday,October 1 18:45 am—1200 pm) Aerotropolis Atlanta $55 X = (Monday,October 118:45 am—11 20 am) -/GA Film Academy&GSU Creative Media Institute $55 X _ = d (Monday,October 1112:45 pm—5:0D pm) a /Downtown Walking Tour $55 X = J (Tuesday,October 217:45 am—11:30 pm) /Technology Square $55 X ✓ = 1' (Tuesday,October 218:15 am—11:30 am) Atlanta University Center $55 X = (Tuesday,October 211:45 pm—5:00 pm) Special Events Id Golf Outing at Golf Club of Georgia $100 X = (Saturday,September 28 18:00 am—3:00 pm) Tennis $55 X = (Saturday,September 29110:30 am-5:00 pm) Women's Mentoring Luncheon $55 X = (Sunday.September 301 11:00 am—2:00 pm) Send form and payment to; IEDC,P.O.Sox 758219,Baltimore,MD 21275-9219 Fax form and copy of purchase order to: (202)223.4745 LGBTQ&Friends Social Event $10 X = (Sunday,September 3018:00 pm—9.30 pm) Defining Issues Luncheon $55 X - (Monday,October 1112:00 prn—1:30 pm) Networking Luncheon:Elected Officials and Board $55 X = of Directors EDOs (Monday,October 1112:00 pm—1:30 pm) VoRecogni ion Dinner at the Atlanta Aquarium $100 X Q 6 (Monday,October 1 18.30 pm—9..W pm) Special Events ifm I Volunteer Service Project Free X = (Saturday,September 29112:30 pm—5:00 pm) Economic Development Ethics Workshop Free X = (Sunday,September 3013:45 pm—5:45 pm) .first Time Attendee Most and Greet Free X C) _ (Sunday,September 3015:00 pm—8:30 pm) ..v(oung Professional and Student Networking Event Free X (Sunday,September 3018.00 pm—11:00 pm) New Member/Non Member Breakfast Free X = (Monday,October 1 17:30 am—8:30 am) Student and YP Mentorship and Networking Lunch Free X = (Monday,October 1 11200 pm—1:30 pm) Economic Development Ethics Workshop Free X (Monday,October 1 111:40 am—1:40 pm) Preparing for the CEcD Exam Workshop Free X = (Tuesday,October 217:00 am—8:30 am) Island Economic Resilience Roundtable(Invitation Only) Free X = (Wednesday,October 311:00 pm—5:00 pm) i Step S: Payment Information P7 a Please select one: ❑ Check Check Number. O Purchase Order PO Number: �(Credit Card Type Credit Card Number: Oda Expiration Date: Cardholder Name: Signature: Send form and payment to: IEDC,P.O.Box 759219,Baltimore,MD 21275-9219 Fax form and copy of pumhase order to: (202)223-4745 R. REGISTRATION •Registrations will only be accepted and processed when payment,or an approved government purchase order,is included. •Confirmations will be emalled after August 20,2018. •Registrations,or changes to registrations,will not be,accepted over the phone as this does not provide an accurate record of the request. •To be included In the Conference Attendees List, registrations must be received no later than September 14,2018. PAYMENT POLICY—Please read carefully) •All payments sent to the IEDC office must be received by September 14,2018 or registrants will be required to resolve unpaid balances onsite(excluding those with government purchase orders). •Conference attendees with a balance due will be required,to remit payment before being admitted to the conference,with the exception of those attendees paying by government purchase order. •If a copy of your purchase order was not forwarded to IEDC,please present it at the onsite registration desk. CANCELLATION, REFUND and NO-SHOW POLICY •Substitutions will be accepted at anytime. •There will be no refunds or credits for cancellations after September 7,2018. •Ail cancellation requests must be In writing and can be emailed or sent to IEDC. •All registered attendees cancelling.their registration,will be charged a$95 processing fee, regardless of when the written cancellation notice was received. •Cancellation requests received by IEDC prior to close of business on Friday,September 7,2018 will have their registration fees refunded or credited to a future IEDC event, less the$95 processing fee. •A registrant who does not submit a written cancellation,or attend the conference,is considered a"No Show'. No-Shows are not eligible for refunds or credits,and are still liable for outstanding balances. Questions regarding these policies should be directed to the IEDC Conference Reglstrar,Cherrika Gordon:cgordon@ledconllne.org or(202)942-9463. Send form and payment to: IEDC,P.O.Box 759219,Baltimore,AVID 21275.8219 Fax form and copy of purchase order to: (202)223.4745