The URL can be used to link to this page

Home My WebLink About331377 10/19/18 CITY OF CARMEL, INDIANA VENDOR: 353757 j ONE CIVIC SQUARE DREWRY SIMMONS VORNEHM, LLP CHECK AMOUNT: $****42,551.50* CARMEL, INDIANA 46032 CARMEL CITY CENTER CHECK NUMBER: 331377 9,y`TONI�� 736 HANOVER PLACE SUITE 200 CHECK DATE: 10/19/18 CARMEL IN 46032 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4340000 127847 40,796.50 LEGAL FEES 902 4340000 127848 1,755.00 LEGAL FEES VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) Vendor# 353757 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER DREWRY SIMMONS VORNEHM, LLP IN SUM OF$ CITY OF CARMEL CARMEL CITY CENTER An invoice or bill to be properly itemized must show:kind of service,where performed,dates service 736 HANOVER PLACE SUITE 200 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. CARMEL, IN 46032 Payee $42,551.50 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Redevelopment Commission Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 127847 43-400.00 $40,796.50 1 hereby certify that the attached invoice(s),or 8/31/18 127847 Hotel agreement $40,796.50 902 902 902 902 127848 43-400.00 $1,755.00 bill(s)is(are)true and correct and that the 8/31/18 127848 SCS Construction contract $1,755.00 902 1 1 902 1 materials or services itemized thereon for 902 1 902 F 1110 which charge is made were ordered and received except Thursday, October 18,2018 Mestetsky, Henry I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer DrewrpSimmons Vornehm,LLP sib" A T T o R M E Y 5 INVOICE Carmel Redevelopment Commission Bill Date 08/31/2018 Attn: Henry Mestetsky, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 127847 Carmel, IN 46032 Tax 1D#. 35-2137544 Matter: 0009 City Center Hotel -CMAR Agreement For Professional Services Rendered Through August 31. 2018 Task Activity Date Initials Code Code Description Hours Rate Fees 08/01/2018 MFD Telecon with Ryan and Ron Brown re the 1.40 $325.00 $455.00 contracts and bidding;review the Design Agreement with GSB following our call;consider the best ways to draft the contract documents and1111111111111111 the GSB design agreemeht 08/01/2018 MFD Review the Project documents from CRC; 2.30 $325.00 $747.50 review our CMa Agreement,continued analysis of the issue of'funding and impact 08/01/2018 MFD Analysis of project contract structure and 0.70 $325.00 $227.50 requirements 08/01/2018 MFD 'Receive.and study Pedcor, SSC and HBG 0.60 $325.00 $195.00 emails and HBG proposal and RFP 08/01/2018 MFD Review project coordination emails with CRC 0.40 $325.00 $130.00 and SSC over past two weeks 08/01/2018 DMD Analyzed potential procurement issues- 1.60 $260.00 $416.00 focused on funding sources/arrangements 08/03/2018 MFD Receive additional emails with Ryan and 0.20 $325.00 $65.00 Henry;receive emails from Pedcor as well 08/03/2018 MFD Work on the agreement with SSC and the 0.40 $325.00 $130.00 exhibits to finalize. 08/03/2018 MFD Analyzeach contract to 0.80 $325.00 $260.00 prepare;draft email to Ryan Wilmering and CRC setting out the analysis and recommendations 06555 Carmel Redevelopment Commission Page 2 Bill Number 127847 Bill Date 08/31/2018 08/03/2018 PAD Analysis of revised procurement structure 0.40 $260.00 $104.00 08/05/2018 ALE Continue conducting legal research to 1.30 $190.00 $247.00 identify Indiana statutes and case law providing.guidance 4 08/06/2018 MFD Receive and review email from Mike re 0.20 $325.00 $65.00 meeting tomorrow and email from Tom Kqontz of Pedcor, draft reply email 08/06/2018 MFD Emails with Pedcor and Ryan re setting up 0.30 $325.00 $97.50 meeting tomorrow 08/06/2018 MFD Receive and review email from Ryan 0.20. $325.00 $65.00 Serrnersheim re cancellation of coordination meeting today 08/06/2018 MFD Analyze:the project structure and information 0.40 $325.00 $130.00 08/06/2018 MFD Joint Telecon with Henry, Mike F and Ryan ' 1.00 .$325.00 $325.00 08/06/2018 MFD Review and study the issues re the hotel 0.50 $325.00 $162.50 construction documents 08/06/2018 ALE Continue conducting legal research to 0.30 $190.00 $57.00 identify Indiana statutes and case law providing guidance. 08/0712018 MFD Attend meeting at Pedcor with CRC and 1.70 $325.00 $552.50 Pedcor 081081201B MFD %Work on CM•-documents for our contract 0.50 $325.00 $162.50 08/10/201.8 MFD Work on the SSC CM agreement exhibits 1.00 $325.00 $325.00 08/10/2018 MFD Receive and review two emails from SSC 0.30 $325.00 $97.50 0811012018 CSD Work on bid docs for the Hotel carmichael 3.50 $250.00 $875.00 project 08/12/2018 ALE Conduct leaal research analyzing Indiana 2.10 $190.00 $399.00 Code(1C) and IC U; review and analyze provisions set forth in IC` to identify any provisions that may be applicable 08/12/2018 ALE Conduct legal research to identify and 0.60 $190.00 $114.00 analyze statutory authority 06555 Carmel Redevelopment Commission Page 3 Bill Number 127847 Bill Date 08/31/2018 08/12/2018 ALE NaleC0.40 $190.00 $76.00 to determine can be applied to current project 08/12/2018 ALE Conduct additional legal research to identify 0.40 $190.00 $76.00 Indiana-case law 08/13/2018 MFD Prepare.a list of contract items to coordinate 0.40 $325.00 $130.O0 with SSC after our call today 08/1312018 MFD Development of the Division 00 Bid 0.40 $325.00 $130.00 Documents for Bid Package I 08/13/2018 MFD Attend Team Coordination Meeting No.1 via 1.10 $325.00 $357.50 telephone 08/13/2018 MFD Review the CM agreement draft and the 0.50 $325.00 $162.50 exhibits to complete 08/13/2018 MFD Receive reply email from Henry and email 020 $325.00 $65.00 from Mike re the meeting and re contents;draft reply email to them 08/13/2018 MFD Send email to Henry and Mike re the 020 $325.00 $65.00 meeting today and 08/13/2018 MFD Review and study the emails from Friday 0.40 $325.00 $130.00 from Ryan Serrershelm at SSC re today's meeting and re the status of the bid parka es and study the 08113/2018 MFD Receive and Study the SSC proposed 0.60 $325.00 $195.00 sitellayout plans for the hotel;study the details re site work and the hotel areas 08/1312018 MFD Study the changes to make in the SSC 0.40 $325.00 $130.00 revised CMa Agreement 08/13/2018 CSD Analyze.the ongoing bid and contract 1.50 $250.00 $375.00 document drafting to do t Q • 08/13/2018 ALE (.20.NO CHARGE) Begin drafting 0.20 $0.00 $0.00 Research Memorandum describin and analyzing availali( in Indiana_ 08/14/2018 MFD Work on our Bid Package I documents, 2.20 $325.00 $715.00 including the Division 0 and 1 Specifications and the Trade Contract 08/14/2018 MFD Review notes from meeting; review 0.30 $325.00 $97.50 information for the Contract Documents 08/14/2018 MFD Attend coordination meeting with CRC and 1.50 $325.00 $487.50 Pedcor at Pedcor 08/14/2018 CSD Analysis of the necessary contract drafting 1.10 $250.00 $275.00 06555 Carmel Redevelopment Commission Page 4 Bill Number 127847 Bill Date 08/31/2018 re: bid documents 08!15/2018 MFD Work on our Bid Package I documents •1.80 $325.00 $585:00 j 08/1612018 MFD Prepare revisions and modifications to the 2.90 $325.00 $942.50 draft SSC CMa Agreement from July 08/17/2018 MFD Completing the revisions and modifications 3.00 $325.00 $975.00 to the CMa Agreement and finalizing the same for distribution 08/18/2018 MFD Drafting the exhibits to the revised CMa 1.00 $325.00 $325.00 Agreement with SSC and making edits to the CMa Agreement itself 08/19/2018 MFD Reviewing and revising the SSC CMa 1.00 $325.00 $325.00 Agreement;finalizing the same;prepare and draft email to Henry and Mike re the terms 08/19/2018 MFD Work on the CMa Agreement exhibits A 2.10 $325.00 $68250 through D;review our meeting notes and information from SSC;exchange emails with Henry,re changes to the CMa Agreement; make the changes per HM input 08/19/2018 MFD Work on the Division 00 Bid Documents 3.50 $325.00 $1,137.50 Sections and documents;finalize the CM agreement and distribute to the Owner Team for input;prepare a bid procurement schedule for the Bid Package I trade contracts; revise and finalize the schedule; draft email to the Owner Team and distribute the schedule memo 08/20/2018 MFD Participate in Owner Team weekly 0.60 $325.00 $195.00 coordination meeting telecon 08/20/2018 MFD Continued work on the Bid Documents 3.20 $325.00 $1,040.00 08/21/2018 MFD Receive and review email from Henry to 0.20 $325.00 $65.00 SSC;draft reply email to the team rel� 08/2112018 MFD Received from SSC their revised CM costs 0.30 $325.00 $97.50 breakdown 08/21/2018 MFD Review schedule items and Division 00 Bid 0.50 $325.00 $162.50 Documents 08/21/2018 MFD Review materials for our CRC1Pedcor 3.00 $325.00 $975.00 meeting today 08/21/2018 ALE Draft Research Memorandum regarding 0.60 $190.00 $114.00 ptions in In rana. 08/22/20.18 MFD Receive and review two emails from Shiel 1.50 $325.00 $487.50 with draft Division 00 Bid Documents and Division 01 Documents; Master Schedule 06555 Carmel Redevelopment Commission Page 5 Bill Number 127847 Bill Date 08/31/2018 and proposed changes to the Procurement Schedule 08/22/2018 MFD Developing the Bid Documents 1.50 $325.00 $487.50 08/22/2018 MFD Telecon with Shiel PM and review the plans 0.50 $325.00 $162.50 and process for bidding the Bid Package I contracts 08/22/2018 MFD Preparation of the Division 00 and Division 1.50 $325.00 $487.50 01 Specs for distribution 08/2312018 MFD Prepare trade contract exhibits for inclusion 120 $325.00 $390.00 in the Bid Documents 08/23/2018 CSD Work with MFD re the contract docs 1.30 $250.00 $325.00 0824/2018 MFD Study the master schedule and the SSC 3.00 $325.00 $975.00 revised procurement schedule;develop a new procurement schedule;telecon with - Mike F re same; prepare notes on discussion 08242018 MFD Work on scheduling and bid procurement 1.60 $325.00 $520.00 planning; prep of documents 0824/2018 ALE Complete analysis,description,and 1.70 $190.00 $323.00 application of Indiana rovisions related to begin analysis,.description and application of Indiana Code provisions related esearch Memorandum. 0825/2018 MFD Developing the Bid Documents and notices 1.50 $325.00 $487.50 08262018 MFD Prepare and draft the Notice to Bidders; 2.50 $325.00 $812.50 review and revise it for publication submission tomorrow 08/262018 MFD Prepare and drafta revised procurement 3.30 $325.00 $1,072.50 schedule following discussions with SSC and with Mike F on Friday;finalize the schedule; prepare and draft an email to the Owner team CRC. Pedcor and SSC) reviewing the schedule; continued work on the Division Ob Bid Documents 0827/2018 MFD Preparation of the Hotel Carmichael SGCs 1.50 $325.00 $487.50 and the Prime Contract attachments 08272018 MFD Receive and review email from SSC with 0.30 $325.00 $97.50 Summary of Work Section and new info for the ITB 08127/2018 MFD Continued work on the Bid Documents and 2.00 $325.00 $650.00 Trade Contract 08272018 MFD Owner team coordination meeting 1.00 $325.00 $325.00 06555 Carmel Redevelopment Commission Page 6 Bill Number 127847 Bill Date 08/31/2018 08/27/2018 MFD Receive email from the CRC with agenda for 0.30 $325.00 $97.50 coordination meeting.today 08/27/2018.MFD Receive and review email from SSC with 0A0 $325.00 $130.00 Summary of Work Section and new info for the ITIS;study the same 08/27/2018 CSD Review the updated master schedule 0.60 $250.00 $150.00 08/27/2018 CSD Review and analyze the CCCBH-Shiel CMa 2.50 $250:00 $625.00 agreement and exhibits 08/27/2018 CSD Follow up with MFD re the task list4bilowing 0.90 $250.00 $225.00 the coordination meeting 08/28/2018 MFD Multiple emails with the CRC team and with 0.50 $325.00 $162.50 SSC throughout the afternoon 08/28/2018 MFD Prepare and draft, revise and finalize 12 10.00 $325.00 $3,250.00 Division 00 Bid Specs and Table of Contents; work on the General and:Supplementary Conditions as well;draft emails to the Owner Team with the draft documents 08/28/2018 MFD Drafting Bid Document Specs 3.00 $325.00 $975.00 08/2812018 MFD Coordination meeting at Pedcor with_Mike F 1.90 $325.00 $617.50 and Les Olds 08/28/2018 MFD Receive;and study the email from Ryan of 0.40 $325.00 $130.00 SSC with information re the specs 08/28/2018 CSD Prepare draft AIA 132 prime contract_ 3.00 $250.00 $750.00 agreement 08/28/2018 CSD Prepare prime contract exhibits A through V 4.50 $250.00 $1,125.00 08/28/2018 ALE Review and analyze applicability of Indiana 120 $190.00 $228.00 Code to determine if Indiana Code 08/29/2018 MFD Complete drafting of the remaining Division 7.00 $325.00 $2,275.00 00 Specs and making changes after getting additional information from Shiel;revising the ITB and the Bid Proposal form into fur separate per contract.proposal forms; prepare and draft flour new Division 01 Specification Sections;finalize these documents and circulate them via email; exchange in a series of emails with SSC and the Owner team; prepare and draft the Prime Contract, review, revise and finalize the Exhibits A through V; prepare and draft the Amendment Attachment to the Prime Contract and the Article 11 Additional Terms; 06555 Carmel Redevelopment Commission Page 7 Bill Number . 127847 Bill Date 08/31/2018 prepare and draft the General Conditions and the Supplementary Conditions; review and finalize all of these documents and distribute them to SSC and the Owner Team; send follow up email to SSC to ensure that the documents were received and being added to the Project Bid Solicitation Documents;receive reply email from SSC (Ryan) 08/29/2018 MFD Continued coordination with SSC on putting 4.50 $325.00 $1,462.50 together the Project Manual and drafting spec sections 08/29/2018 MFD Receive and review additional emails and 0.60 $325.00 $195.00 send follow ups re finalization of our Bid Package I procurement documents 08/29/2018 CSD Draft article 11 additional terms 1.80 $250.00 $450.00 08/29/2018 CSD Prepare supplementary conditions to AIA 232 2.50 $250.00 $625.00 08/29/2018 CSD Compile and finalize all prime contract 0.80 $250.00 $200.00 exhibits 08/30/2018 MFD Review the procurement documents we have 1.50 $325.00 $487.50 prepared; review the contract and exhibits and the GCs and SGCs; review the emails - from the last few days;identify follow up action items needed 08/30/2018 CSD Review final documents for bidding 0.70 $250.00 $175.00 08/30/2018 CSD Follow up with MFD re the prime contract 0.80 $250.00 $200.00 documents 08/31/2018 MFD Exchange further emails with Kris Altice 0.20 $325.00 $65.00 08/31/2018 MFD Receive and review emails from Ryan re the 0.20 $325.00 $65.00 coordination meeting and re the bid letting 08/31/2018 MFD Receive and study the email from HM to 0.50 $325.00 $162.50 GSB and SSC re the changes to the service area entrance;study the accompanying sketches; receive and review reply emails from GSB and from SSC - 08/31/2018 MFD Receive email from Henry asking about the 0.30 $325.00 $97.50 SSC Agreement status; draft email to Kris Altice; draft email to the CRC in follow up 08/31/2018 MFD Receive and review email from Steve Stuitz 0.20 $325.00 $65.00 to GSB re the design changes on the truck park 08/31/2018 MFD Receive and review email from Ryan at SSC 0.30 $325.00 $97.50 re the posting of the finalized Bid Package I documents online and re Procore Project site 06555 Carmel Redevelopment Commission Page 8 Bill Number 127847 Bill Date 08131/2018 08/31/2018 CSD Review notice to bidders 0.50 $250.00 $125.00 Total Professional Services $40,796.50 TimgkMerSumgNa Initials T'unekeeper Hours Rate Fees ALE Elson,Amy L 8.60 $190.00 $1,634.00 CSD Drewry,Christopher S. 26.00 $250.00 $6,500.00 DMD Drewry, Daniel M. 1.60 $260.00 $416.00 MFD Drewry, Michael F. 98.90 $325.00 $32,142.50 PAD Drewry, Patrick A 0.40 $260.00 $104.00 Totals 135.70 $40,796.50 Total Fees $40,796.50 Total Current Charges $40,796.50 Prior Balance Due $25,415.50 Balance Due T $66,212:00 Drewry Simmons Vornehm;a A T T O R N E Y S INVOICE Carmel Redevelopment Commission Bill Date 08/31/2018 Attn: Henry Mestetsky, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 127848 Carmel, IN 46032 Tax ID#: 35-2137544 Matter: 0010 SCS Construction Services, Inc. For Profession!Services Rendered Through August 39. 2018 Task Activity Date Initials Code Code Description Hours Rate Fees 08/01/2018 MFD Receive and review email from REA to SCS; 0.30 $325.00 $97.50 send follow up to REA and CRC 08/03/2018 MFD Receive and review email from REA re 0.10 $325.00 $32.50 clarification to the SCS report today 08/03/2018 MFD Receive and review the SCS report no. 5 on 0.30 $325.00 $97.50 the cabinet work; review their new schedule and photos attached 08/03/2018 MFD Received and reviewed additional emails 0.40 $325.00 $130.00 from Mike F and Tricia and draft reply emails to both re the cabinet inspection yesterday 08/03/2018 MFD Follow up on status of the cabinets;draft 0.30 $325.00 $97.50 email to Mike 0810812018 MFD Review the reports for update to Surety 0.30 $325.00 $97.50 08/09/2018 MFD Receive and review email from REA to SCS 0.30 $325.00 $97.50 and reply email from SCS 08/10/2018 MFD Receive and review email report from SCS 0.40 $325.00 $130.00 re the cabinets; review attachments and the series of emails regarding the schedule and steps being taken by SCS 08/13/2018 MFD Follow up on cabinet production and 0.30 $325.00 $97.50 deliveries 08/14/2018 MFD Send update report to M1ke'F and Henry 0.30 $325.00 $97.50 08/1712018 MFD Receive and review the SCS weekly update 0.30 $325.00 $97.50 report 06555 Carmel Redevelopment Commission Page 2 Bill Number 127848 Bill Date 08/31/2018 08/21/2018 MFD Review and study the SCS reports and 0.50 $325.00 $162.50 schedule updates over the past two months; draft email to Mike and Tricia re the same 08/21/2018 MFD Review emails from Mike F and in response 0.30 $325.00 $97.50 to Mike re status of the cabinets deliveries 08/22/2018 MFD Receive and review emails from REA and 0.30 $325.00 $97.50 the City Street Dept re the cabinets received; draft follow up email to everyone� 08/24/2018 MFD Receive and review SCS weekly report with 0.30 $325.00 $97.50 photos 08/27/2018 MFD Receive and review three emails with the 0.20 $325.00 $65.00 CRC and City re today's cabinet delivery and the total cabinets received to date 08/27/2018 MFD Receive and review three emails re today's 0.20 $325.00 $65.00 cabinet delivery and totals received to date 08/30/2018 MFD Review our claim cost items and our demand 0.30 $325.00 $97.50 notices Total Professional Services $1,755.00 Thnekee-oerSummary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F. 5.40 $325.00 $1,755.00 Totals 5.40 $1,755.00 Total Fees $1,755.00 Total Current Charges $1,75500 Prior Balance Due _ $18,867.35 Balance Due $20,622.35