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HomeMy WebLinkAbout331487 10/25/18 CITY OF CARMEL, INDIANA VENDOR: 358380 ® h ONE CIVIC SQUARE CARMEL CITY CENTER LLC CHECK AMOUNT: $****1 1,200.00* CARMEL, INDIANA 46032 770 3RD AVE SW CHECK NUMBER: 331487 CARMEL IN 46032 CHECK DATE: 10/25/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359300 101434 MOVIE NIGHT 3,500.00 ECONOMIC DEVELOPMENT 1203 4359003 101254 POLKABOY 7,700.00 OKTOBERFEST ENTERTAIN VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201 (Rev.1995) Vendor# 358380 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER CARMEL CITY CENTER LLC IN SUM OF$ CITY OF CARMEL 770 3RD AVE SW An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. CARMEL, IN 46032 Payee $3,500.00 Purchase Order# ON ACCOUNT OF APPROPRIATION FOR Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 101434 MOVIE NIGHT 43-593.00 $3,500.00 1 hereby certify that the attached invoice(s),or 10/5/18 MOVIE NIGHT $3,500.00 ON PLAZA ON PLAZA 1203 101 bill(s)is(are)true and correct and that the 1203 101 materials or services itemized thereon for which charge is made were ordered and received except Tuesday, October 23,2018 Heck, Nancy Director I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer CARMEL CITY CENTER One Pedcor Square 770 3rd Ave.SW Carmel,Indiana 46032 October 5,2018 City of Carmel Nancy Heck One Civic Square Carmel,IN 46032 RE: Reimbursement of Expenses for Movie Night on the Plaza INVOICE Due: Upon Receipt Date Description Amount 10/5/2018 Swank Motion Pictures and Criterion Pictures - costs for licensing of the movies. $ 600.00 Interstate Business Solutions- cost for 9'x 12'LED screen rental. $ 2,900.00 Total Amount Due $ 3,500.00 If you have any questions please contact Laurie Siler at 317.587.0467 Please make checks payable and mail to: CARMEL CITY CENTER 6lt {'b �ivm ?i "101439 Attn: Laurie Siler 770 3rd Ave SW Carmel,IN 46032 J)_A g� - ISWA*.A(K Routing: COKNORGA MOTION PICTURES, INC. 10795 Watson Road•St Louis,MO 63127 ORIGINAL INVOICE Order Number: BO 1545596 Phone:800-876-5445•Fax:314-966-3472 Order Date: 08/23/18 Bill-To Customer: 0360969-001 Ship-To Customer: 0360969-001 Jimia Smith Jimia Smith Pedcor Companies Pedcor Companies 7703rd Ave SW 770 3rd Ave SW Carmel, IN 46032 Carmel, IN 46032 Order:1545596 Terms: THIS IS YOUR RECEIPT --Line-- # Typ Qty Bill Date Product Description Unit Price Total Price 1/RT 1 08/31/18 SING (2016) 350.00 350.00 Widescreen DVD Planpp4:..age From: 09/07/1$.;t9. 09/07/18;; .. _ f For: fuitlir istforoxaGaon, please contacit . ..:.. Kajt7:}'n MorgPn >: at:% 577 #> Item Subtotal: 350.00 Prepayment Amount: 350.00 BALANCE DUE: $0.00 Please remit payment to: 2844 Paysphere Circle,Chicago,Blinois 60674 SWANK MOTION PICTURES EXHIBITION REQUEST FORM Contact Information Organization Name: Pedcor Companies Contact Name: Jimia Smith Title: VP Department: Marketing Organization Phone Number: (317)660-3388 Secondary Phone Number: (317)383-7949 Email Address: jimias@pedcor.net How did you hear about Swank? Internet Research Organization Mailing Address Billing Address: Shipping Address: 770 3rd Ave SW 770 3rd Ave SW Same as Mailing/Billing Carmel, IN 46032 Carmel, IN 46032 Payment Information Additional Event Details Are you PO required? Are you tax exempt?* Are you charging admission or suggesting a donation for the event? O Yes ®No 0 Yes @ No 0 Yes q)No If so,how much? Please select your preferred method of payment: Anticipated crowd size: select size 0 Check 0 Credit Card Reason for screening: Select Reason (Itis optionol to include credit cardlnformotion below) Name as it appears on the card: Melissa B Averitt Card Number: Exp.Date(mo/yyyy) 10/2021 Credit card billing zip code: 46220 0 One-Time Charge O Save card on file to auto charge future orders Requested Movies Do you need Swank to provide a Is your Movie Title Date of rental DVD or Blu-ray for an screening Name and Address of Screening Screening additional$28 round-trip S&H or indoors or Location will you provide your own? outdoors? Sing — � Own 0Indoor aeon'CKY Center•720 S.Rangeund Road,Cartmel,IN 9/7/18 DVD Blu-RayCopy @Outdoor O DVD 0 Blu-Ray Q Own 01ndoor Copy @Outdoor DVD 0 Blu-Ray O Own ©Indoor Copy ()Outdoor Theatrical movie posters(27x40)are available on select titles for only$7.50/poster. Let us know if you are interested in purchasing theatrical movie posters if available. Oyes 0No If yes,how many posters per movie would you be interested in purchasing? Terms and Conditions Please check the boxes to acknowledge that you have read and accept the terms Cancellations-Notification of a change or cancellation must be given at least 10 business days priorto your event. if an unforeseen circumstance(i.e.inclement weather,equipment malfunction,etc)prevents you from hosting your 0 event you have up to one year in which to reschedule the same movie at no additional licensing fees. Notify your Account Executive the following business day so they can note the last minute cancellation on your account.Please note that the invoice is due at the time of your original show date. 4 e f 2 of 2 IIII Advertising-You are permitted to use the studio approved artwork provided by Swank Motion Pictures. Please note that these images may not be edited or altered and must include the copyright symbol and studio name. We encourage you to inform your organization's members and patrons via on premise posters,emails and private Qmailings. Advertising through media such as radio,television or newspaper is prohibited. Promotions by means of a lighted sign,billboard or marquee that can reasonably be seen by the general public may not include the name of the movie. If this policy is violated or your screening becomes openly competitive with a commercial theater,your screening(s)maybe cancelled without notice. Moratoriums-It is understood that in rare instances it may be necessary for a Studio,in its sole discretion,to Mwithdraw a movie from exhibition. In the event of a withdrawal you may substitute for an alternate title or cancel the event without obligation to Swank Motion Pictures. Admission Charges or Suggested Donations-If you are charging admission for the event,the total cost of the licensing 0 will be quoted rate versus 50%of yourticket sales whichever is greater. You must submit an audience report, including number of tickets sold;ticket price and total box office within 48 hours of your event. Payment—Inmost cases payment is due upon receipt of the Invoice. However,if you area new customer prepayment ❑� is required on your first three orders and payment must be received in order to validate licensing. * If you are tax exempt please AS_oW of your state tax exemption certificate. Authorized Signature: Printed Name: Jimia Smi - ARMEL CITY CENTER.LLC Date: 8/22/18 Complete and return to your Account Executive Kaitlyn Morgan Via fax:314-909-0879 or email: kmorgan@swank.com critQrion PICTURES A Global Eagle Entertainment Company Telephone(800)890-9494 REQUEST FORM Name:Jimia Smith Title:VP Organization Name: PedCOr Companies Department: Street Address: 770 3rd Ave SW City,state,zip Code: Carmel, IN 46032 Email: jimias@pedcor.net Phone: 3176603388 Screening Location: Plaza of Carmel City Center Address: 720 S. Rangeline Road City,state,Zip: Carmel, IN 46032 BILLING (if different from shipplha location) Name:SAME AS ABOVE Title: Organization: Department: Street Address: City,State,Zip Code: Email: Phone: T �r� Movie Title: The Greatest Showm —91 LJOU- Screening date(s): Friday, 9/7/2018 Charging Admission:N (Y/N) (if charging admission cost is vs,50%ticket sales) Format: I will supply my own Copy (DCP, Send DVD,"I will supply my own copy") PLEASE NOTE:shipping is$$20 roundtrip for DVD,.$115 for DCP Indoors/Outdoors: Outdoor. Estimated audience size: Less than 200 Posters: N (Y/N)Please specify amount required PLEASE NOTE:Posters are$5 each and available only on most new titles FORM COMPLETED BY: Jimia Smith-VP-Carmel City Center, LLC DATE: 8/22/2018 a t¢rion PICTURES Terms&Conditions I. LICENSING a. Unless otherwise noted on the booking confirmation,movies are licensed for one show on the date and location provided in the confirmation. All titles are protected by copyright and cannot be loaned,rented,edited or copied. b. In order to cancel a booking without penalty,Criterion Pictures must be notified in writing no less than 10 business days prior to the screening dale. The full rental fee will apply for any screenings not cancelled before the deadline. If the movie has shipped then the screening can't be cancelled. c. If there is a scheduling conflict(weather-related or otherwise)contact Criterion Pictures in writing no more than 2 days after the original play date in order to reschedule. The screening can be rescheduled for a date no more than one year from the original play date without Incurring an additional license fee(subject to confirmation that Criterion Pictures still has the necessary rlghts.for the rescheduled date). All amounts due must be paid according to the schedule based on the original play date however. If. HANDLING OF MATERIALS a. All copies of movies and other materials provided by Criterion Pictures must be returned to Criterion via UPS or FedEx on the first business day following the screening. b. Any media lost,stolen or damaged in transit or otherwise must be reported immediately to Criterion Pictures,and additional charges may apply including replacement cost if applicable and lost licensing fees. c. All return shipments must be insured and shipping and insurance documents retained for tracing and reimbursement. Ill. PAYMENT TERMS a. Payment is due in advance of the screening date for new customers,and no later than 30 days from the date of invoice for those customers that have established credit. b. Criterion Pictures accepts cash,check,money order and all major credit cards. Any check returned due to non- sufficient funds must be replaced by money order or credit card for the full amount plus a$40 service fee. c. Admission cannot be charged for the screening unless approved by Criterion Pictures at the time of booking. d. If admission is charged for the screening,either individually or combined with the screening of other titles, i. Clients must pay the quoted license fee or 50%of the ticket sales whichever is the greater.Box office receipts must be reported to Criterion Pictures within ONE week of screening date. II. Exhibitor agrees that Criterion Pictures will have the right to retain an outside auditor to visit the offices of the Exhibitor and inspect all records necessary to confirm the amounts reported to and amounts due to Criterion. Criterion will bear the costs of such audit unless the audit finds that Exhibitor under-reported receipts to the extent that such under-reporting is at least 5%of the accurate amount. IV. RESTRICTIONS ON MARKETING,ADVERTISING AND PUBLICITY a. There is to be no promotion of the screening of any kind until Criterion Pictures confirms the booking via written confirmation. b. After receiving written confirmation,the following marketing is allowed to raise awareness of the screening: 1. Direct mail to a closed mailing list consisting of members of the community or of your organization ii. E-mail to a closed e-mail list iii. Flyers.can be put up on or around the location of the screening and handed out in the venue. iv. Telephone hotline that gives information about the screening v. Information about'the screening on Exhibitor's website vi. References to the screening on Exhibitors social media accounts is allowed,provided that only official images and logos are used and no altering has taken place. vii. Any marketing,advertising or publicity of any kind not explicitly provided for above must be approved in advance by Criterion Pictures c. The following marketing is not allowed under any circumstances: I. There can be no paid advertising In a public newspaper,television,radio or magazines,either as a stand- alone advertisement or as part of a series of events ii. There can be no planned or organized mass media coverage of the film event on television,radio or newspapers prior to the screening lit. No press releases,that involve the film title,can be sent out without the prior approval of Criterion Pictures iv. Only official marketing materials including images and logs may be used and no altering is permitted. Exhibitor expressly agrees that a violation of any of the above Terms and Conditions may result in Criterion Pictures revoking the screening license,among other remedies that may be available to Criterion. Name: Jim m Signature: ��`� lU�'rR1� lit�1�U-►L4(y—' LLC- Sheetl SPACE CONTRACT 11316 Hanbury Manor Blvd Matthew Murray Noblesville,IN 46060 Account Executive Tel:317-430-2939 August 7,2018 Advertising.Agreement Advertiser Carmel City Center Email Contact Name Jimia Smith Phone Agency Fax Address 770 3rd Avenue, S^ Ct St Zip Carmel, IN 46032 Phone/Fax 317-660-3388 Location ,_ . Event On Site Jimia Smith Location Load In Morning of 9/7/18 Contact Load Out Late Ni ht of 9/7/18 Market: Product QTY #'of.Days Rate `Total:Cost Cannel-B10 Barco 9'x12'LED 1 1 $2,900 $2,900 LED Screen Rental Screen °Total $2,900 Notes Start Date of 9/7/18 and End.Date of 9/7/18 For 1 Day This is a Non Cancelable Contract, however event may be rescheudled to a mutually agreed upon date valid through December 31, 2018 if weather ,prohibits the event from happening on thea reed upon date of 9/7/18. Advert ignat Date gJOt�j Make checks payable to: Interstate Business Solutions 11316 Hanbury Manor Blvd Noblesville,IN 46060 Carmel City enter C Tel:317-430-2939 (71k I 0_ 4'c:0 � D Page 1 AUG 21 2018 (Y 1 d u/e d" VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201(Rev.1995) Vendor# 358380 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER CARMEL CITY CENTER LLC IN SUM OF$ CITY OF CARMEL 770 3RD AVE SW An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. CARMEL, IN 46032 Payee $7,700.00 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 101254 POLKABOY 43-590.03 $7,700.00 1 hereby certify that the attached invoice(s),or 10/5/18 POLKABOY $7,700.00 1203 101 1203 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Tuesday, October 23,2018 Heck, Nancy Director I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer CARMEL CITY CENTER One Pedcor Square 770 3rd Ave.SW Carmel,Indiana 46032 October 5,2018 City of Carmel Nancy Heck One Civic Square Carmel,IN 46032 RE: Reimbursement for Polkaboy at Oktoberfest INVOICE Due: Upon Receipt Date Description Amount 10/5/2018 Polkaboy Oktoberfest Performance -Invoice#OKT2018 $ 7,700.00 CCC Concert Series Total Amount Due $ 7,700.00 If you have any questions please contact Laurie Siler at 317.587.0467 Please make checks payable and mail to: CARMEL CITY CENTER Attn: Laurie Siler 770 3rd Ave SW Carmel,IN 46032 Polkaboy Inc. INV®ICE 377 Patricia Court Carmel, Indiana 46033 INVOICE Bl$, Phone 317.817.2718 ( 2018 (j i� ii Le � TO: D Pedcor Companies ATTN:Jimia Smith UP - 2818 � One Pedcor Square- 770 3'd Avenue, S.W. Carmel, IN 46032 DESCRIPTION AMOUNT Oktoberfest performance at Carmel City Center on Friday, September 21, 2018 NOTE: Do not mail. Check to be presented to $7,700 band upon completion of performance on September 21, 2018 TOTAL $7,700 Make all checks payable to Polkaboy Inc.