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Home My WebLink About331593 10/25/18 CITY OF CARMEL, INDIANA VENDOR: 367124 • ONE CIVIC SQUARE TRAVEL INDIANA LLC CHECK AMOUNT: 5***"*7,076.00* CARMEL, INDIANA 46032 PO BOX 1472 CHECK NUMBER: 331593 COLUMBUS IN 47202 CHECK DATE: 10/25/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION , 1203 4359300 4499 7,076.00 ECONOMIC DEVELOPMENT VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) Vendor# 367124 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER TRAVEL INDIANA LLC IN SUM OF$ - CITY OF CARMEL PO BOX 1472 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. COLUMBUS, IN 47202 Payee $7,076.00 Purchase Order# ON ACCOUNT OF APPROPRIATION FOR Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 4499 43-593.00 $7,076.00 1 hereby certify that the attached invoice(s),or 10/9/18 4499 $7,076.00 1203 101 1203 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Tuesday, October 23, 2018 Heck, Nancy Director I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct.and I have audited same in accordance with IC 5-11-10-1.6 , 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer Travel Indiana LLC etravefiN P.O. Box 1472 Columbus, IN 47201 t t�a. e� 812-955-0613 apearce@travelindiana.com www.travelindiana.com INVOICE BILL TO INVOICE# 4499 Nancy Heck DATE 10/09/2018 The City of Carmel DUE DATE 11/08/2018 1 Civic Square TERMS Net 30 Carmel, IN 46032 AGENT Stephanie Nicol K� �®ANTE ��ACCOUNT SUNIMARY��• ';` � ? � �' AMOUNT 07/09/2018 Balance Forward $2,082.00 Payments and credits between 07/09/2018 and 10/09/2018 -976.00 New charges (details below) 5,970.00 Total Amount Due $7,076.00 I ACTIVITY _ .. , AMC UNT .. � §u Print-TraveliN 5,970.00 Holiday 2018 Edition--4 page insert, 1/2 Page Ad--Festival Section, Shopping Guide-- Pages 20, 137-140 _............................... ............._............................. ............................... .........._........................ ........_...- Thank you for your business! TOTAL OF NEW CHARGES 5,970.00 BALANCE DUE $7,076.00 We accept all major credit cards and bank transfer payments. Please email or call to sign up for ebilling and online payment. Kibbe, Sharon From: McVicker, Megan Sent: Tuesday, October 16, 2018 2:44 PM To: Kibbe, Sharon Subject: RE:Travel Indiana Invoices Hi Sharon, After reviewing the invoices and what we have paid throughout the year,we should pay the$7,076 balance due on Invoice#4499, paid from Economic Development A/C 4359300. (You can disregard the other invoices,as that$7,076 includes any balance due from previous invoices.) This amount is in line with what we had planned and budgeted, and will bring our account current with TravellN. I also requested Andrea add me to her e-mails when she sends invoices so I can make sure they are processed and that the correct amounts are paid. Their billing/invoice layout is odd so it threw off one of the payment amounts of an invoice submitted for the summer ad,which caused some confusion on what was actually owed and/or already paid and caused only a partial payment on that invoice. I am hoping cc:ing me on What she sends will help eliminate that so you guys do not have to get these follow-up e-mails in the future. O Thank you! Megan Megan McVicker Project Manager City of Carmel Community Relations&z Economic Development mmcvicker@carmel.in.gov (317)571-2791 From: Kibbe, Sharon Sent: Tuesday, October 16, 2018 12:18 PM To: McVicker, Megan Subject: FW: Travel Indiana Invoices Megan, I'm forwarding these to you since I believe you handle Travel Indiana. Please print each invoice and identify the appropriation so that I can prepare the claim for Nancy's signature. Many thanks, Sharon Kibbe I Executive Office Manager I Office of the Mayor I City of Carmel 1 Civic Square,Carmel,Indiana 46032 317-571-2483 Direct 1317-571-2401 Main 1317-844-3498 Fax I skibbe(-,carmel.in.Qov From: Murphy, Connie E Sent: Wednesday, October 10, 2018 1:42 PM 1 To: Kibbe, Sharon; Heck, Nancy S Subject: FW: Travel Indiana Invoices Ladies- I figured one of you should be able to handle these!! O Connie Murphy Accounts Payable Manager One Civic Square Carmel, IN 46032 Phone: 317-571-2429 Fax: 317-571-2480 E-Mail: cmurphv@carmel.in.eov CONFIDENTIALITY NOTICE:This transmission(including any attachments)may contain information which is confidential, attorney work-product and/or subject to the attorney-client privilege, and is intended solely for the recipient(s)named above. If you are not a named recipient,any interception,copying, distribution,disclosure or use of this transmission or any information contained in it is strictly prohibited,and may be subject to criminal and civil penalties. If you have received this transmission in error, please immediately call us at(317)571-2472,delete the transmission from all forms of electronic or other storage, and destroy all hard copies. DO NOT forward this transmission.Thank You. From: Andrea Pearce [mailto:apearce@travelindiana.com] Sent: Wednesday, October 10, 2018 11:22 AM To: Murphy, Connie E Subject: Travel Indiana Invoices Hello! Attached are your three outstanding invoices. They are for the months of January, July, and October. Let,me know if you have any questions! The October one isn't due until next month;but the other two are past due. Thank you! Andrea Pearce Operations&Digital Manager,TraveliN 317-796-8912 o•A+r •• . 4 travel!ndlana.corn stip; Expeiience Authentic tndiana Email secured by Check Point 2