HomeMy WebLinkAbout331734 10/30/18 4 ..�,A�f� CITY OF CARMEL, INDIANA VENDOR: 371500
ONE CIVIC SQUARE SMITHGROUP JJR, LLC CHECK AMOUNT: $*****5,186.43*
:9M j?a CARMEL, INDIANA 46032 201 DEPOT ANN ARBOR MR ET SECOND FLOOR CHECK NUMBER: 331734
„oN CHECK DATE: 10/30/18
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 R5023990 41101 133733 5,186.43 PROFESSIONAL SERVICES
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
VOUCHER NO. WARRANT NO.
An invoice of bill to be properly itemized must show;kind of service,where performed,dates service rendered,by
Vendor# 371500 Allowed 20_ whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
SmithiSroup, Inc. :.: Payee
.;:.;:;;;;;;;;;:..... .;:..... ....:.::.:.::.;:.;:.;:.;:.:
?:`f13YlG <>>>' .... In Sum of
Purchase Order#
371500 SmithGroup,Inc. Terms
$ 5,186.43 201 Depot Street Second Floor Date Due
Ann Arbor,MI 48104
ON ACCOUNT OF APPROPRIATION FOR
106-Park Impact Fees
PO#or INVOICE NO. ACCT#lrrrLE AMOUNT nvolce Description
Dept# Invoice Date Number (or note attached invoice(s)or bill(s)) PO* Amount
41101 p 133733 5023990 $ 5,186.43 Board Members 9/26/18 133733 West Park The Groves Project 41101 $ 5,186.43
I hereby certify that the attached invoice(s),or
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
$ 5,186.43 Total $ 5,186.43
October 22,2018
I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
Cost distribution ledger classification if
claim paid motor vehicle highway fund Signature 20_
Accounts Payable Coordinator Clerk-Treasurer
Title
INVOICE �_��rTHRROUP,IVIG
20],Qepot§tract Second Floor :
a� f;' A�in grbort;:Ml 48 01 4
S M I T H G R O U P � �����'��� T 734 669.2736 F 734780.8467
smithgroup.com
OCT 1 5 201a September.26,2018.
Project No: 22109
e_nvol nice Na 0133733-_7
Invoice Total) x`$51-86:43-1
Mr. Michael Klitzing
Assistant Director
Carmel Clay Parks 8 Recreation
1411 E 116th St
Carmel, IN 46032
Professional Services from July 28,2018 to August 31.2018
Contract 000 Carmel West Park Phase I Implementation
Fee
Percent Total
Billing Phase Fee Complete Earned
Original Contract 485,000.00 93.00 451,050.00
Amendment#1 80,000.00 100.00 80,000.00
Amendment#2 18,790.00 95.00 17,850.50
Total Fee 583,790.00 548,900.50
Previous Fee 544,050.50
Billing `
Current Fee 4,850.00
Billing
Total Fee 4,850.00
Reimbursable Expenses
R-Reproduction
8/16/2018 ABACUS Printing Download 180816-MD-R-047 2.23
R-Reproduction 1.1 times 2.23 2.45
R-Mist Expenses
8/29/2018 Williams Architects 0018701 50.80
R-Mist Expenses 1.0 times. 50.80 50.80
R-Hotel
8/15/2018 Grogan, Heather Hampton 283.18
R-Hotel 1.0 times 283.18 283.18
Total Reimbursables 336.21 336.43
Billing Limits Current Prior To-Date
Expenses 336.43 65,822.44 66,158.87
Limit 80,000.00
Remaining 13,841.13
Total this Contract $5,186.43
Total this Invoice $5,186.43
DUE AND PAYABLE UPON RECEIPT
Electronic Payments:SmithGroup,Comerica Bank (CMCA)#072000096,Account#1850611219
Project' 22109 Carmel W Park Ph I Implementation B+/LS Invoice 0133733
"BE GREEN"-to receive your invoices via e-mail,
please contact Kim at the number above SmithGroup PM Jessie Fink
DUE AND PAYABLE UPON RECEIPT
Electronic Payments:SmithGroup,Comerica Bank (CMCA) #072000096,Account#1850611219
Page
z TM Invoice Date: 8/16/2018
ARC Document Solutions
23684 Research Drive Invoice Number: 180815-MD-R-047
Farmington Hills,Michigan 48335
P(248)489-1999 F(248)489-7112
Billing Period: 07/16/2018 to 08/15/2018
Project.Number Project/Phase Media Quantity Sqft. Cost
22109.000-Carmel W I
Construction Administration
Small Format B/W 8.50 x 11.00
1.00 1.00 $0.10
Small Format Color 11.00 x 17.00
2.00 4.00 $2.00
Summary for Phase: Construction Administration 3.00 5.00 $2.10
3.00 6.00 $2.10
Tax Rate(%) 6.00
Total for Project: 22109.000-Carmel W Park Ph I Implementation B+/LS $2,23
48
Approved. Reimbursables to be submitted
along with SmithGroup reimbursables on
next month's invoice.
Williams Architects Jessie
Invoice �•»°�»,,s,°;�sW
500'Park Boulevard,Suite 800
Itasca,Illinois 60143-3169 #0051589
P:630.221.1212 F:630.221.1220 22109000 / 95 / 511-00
www.Williams-Architects.com
August 15,2018
SmithGroupJJR, Inc. Project No: 2017-017
44 East Mifflin Street,Suite#500 Invoice No: 0018701
Madison,WI 53703
Project 2017-017 Carmel Clay, IN West Park"The Groves"
SCJJR Project#22109.000
Professional Services from July 1.2018 to July 31.2018 .
Task 97 Reimbursable Expenses
Bill separately from fees. Copies of receipts must accompany invoice. Cellular phone expenses are not billable.
Reimbursable Expenses
Printing Expense
7/15/2018 W/E 07/15/18 B&W Prints 12.0 Prints @ 0.44 5.28
7/22/2018 W/E 07/22/18 Color Prints 42.0 Prints @ 0.82 34.44
7/22/2018 W/E 07/22/18 B&W Prints 3.0 Prints @ 0.44 1.32
7/29/2018 W/E 07/29/18 Color Prints 7.0 Prints @ 0.82 5.74
7/29/2018 W/E 07/29118�B&W Prints 7.0 Prints @ 0.44 3.08
Postage,UPS,FedEx,Delivery Expense
7/31/2018 July 2018 Postage .94
Total Reimbursables 1.0 times 50.80 50.80
Total this Task $50.80
Total this Invoice $50.80
I ;
Outstanding Invoices
Number Date Balance
0018544 6/22/2018 2,842.40
0018556 6/22/2018 138.36
0018595 7/2312018 2,842.40
j 0018630 7/2312018 71.37
0018649 8/15/2018 2,842.40
Total 8,736.93
E-mail invoices to Accounts Payable Department at mdaccountsoayableCalsmithgroupjir.com and copy Jessie Fink at
iessie.fink(alsmithgrouojjr.com. Do not mail originals.
500 Park Boulevard, Suite 800 . Itasca, Illinois 60143 . P630.221.1212 . F630.221.1220 www.williams-architects.com
Activity Report
Job Summary-External
07/09/2018 to 07/15/2018
2017-017 Standard Pricing
Carmel Clay
gescdptlon Qb&x Charas Charge
Small : Letter-Black&White 12 x 0.44 ea. 5.28
Totals For : 2017-017 -Carmel Clay $5.28
SepialineArgos
Printed on 7/16/2018 1
Activity Report
Job Summary-External
07/16/2018 to 07/22/2018
2017-017 Standard Pricing
Carmel Clay
Description Qty. x Charge Charge
Small : Letter-Black&White 3 x 0.44 ea. 1.32
Small : Letter-Color 42 x 0.82 ea. 34.44
Totals For : 2017-017 -Carmel Clay $35.76
f
SepialineArgos
Printed on 7/23/2018 1
Activity Report
Job Summary-External
07/23/2018 to 07/29/2018
2017-017 Standard Pricing
Carmel Clay
Descriotion MY. x Charoe Charge
Small : Letter-Black&White 7 x 0.44 ea. 3.08
Small : Letter-Color 7 x 0.82 ea. 5.74
Totals For : 2017-017 -Carmel Clay $8.82
SepialineArgos
Printed on 7/30/2018 1
' pltmybow m .
Account Detail by Postal Class Report
Date Range:Jul 1,2018 to Jul 31,2018
Meter Group:All Meters
Meter 1F100-1189603 at ITASCA,IL
Meter Details
- -- -- -
star Na
NASCA,IL 11-100-1189603 11-100 1189603 Active Jul 31,2018 1
Account Detail by Postal Class
_ *Acapunt Cas ,of Mail= Pieaer Postage Fee Amounh :Suroharge >Total;Charged
2017-017 .._ 1st Class Regular Letter 2. 0v ..- _0.940
Total,' 2 $ 0.9,40 ; # - # 0.940
Thursday,August 16,2018
Detailed Expense Report , 10:13:35 AM
******SM I TH G RO U P******
Employee 12849 Grogan,Heather
Heather Grogan Digitally signed byHeather Grogan
Signed
Date:2018.08.16 09:16:01-05'00'
. . Digitally signedMlessieFink Sub fitted
Jessie Fink DN:dr malt ithgmup,ou ND,o Us m=Jessie —
Fink ema0=lessieFink thil,dgmup,t.
Beason:lam approving this document.
Approved Date:2018.0812115136-0S
REVIEWED
By Ginene Hier at 10:29 am,Aug 17,2018
Organization 03:12
Expense Report: EXP 22109 000 R 2018-0815 Heather Grogan Report Date: 811612018
Date Category Description Project Contract Phase or Bill Account Amount
Task
8/15/20.18 07-Room Hampton 22109 000 95 x 511.07 283.18
Charge
Carmel W Park Ph I Implementation B
+/LS
Total Expenses 283.18
Total Due 283.18
v7.6.720(HGROGAN)- Page 1 of 1
_ HAMPTON INN NORTH/CARMEL
4
HAMPTON INN CARMEL,12197 N.MERIDIAN ST
CARMEL,IN 46032
United States of America
TELEPHONE 317-843-1100 •FAX 317-705-9875
Reservations ,
www.hamptoninn.com or 1 800 HAMPTON
FINK,JESSIE Room No: 417/KXTD
Arrival Date: 8/13/2018 9:26:00 PM
44 E MIFFLIN STREET SUITE 500 Departure Date: 8/15/2018 8:35:00 AM
Adult/Child: 1/0
MADISON WI 53703 Cashier ID: SHONTEWILLIAMS
UNITED STATES OF AMERICA Room Rate: 126.42
AL:
HH# 444374314 SILVER
VAT#
Folio No/Che 408845 A
Confirmation Number:85514174
HAMPTON INN NORTH/CARMEL 8/15/2018 8:34:00 AM
DATE I REF NO IDESCRIPTION CHARGES
8/13/2018 1194602 GUEST ROOM $126.42
8/13/2018 1194602 SALES TAX $8.85
8/13/2018 1194602 HOTEL TAX $6.32
8/14/2018 1194794 GUEST ROOM $126.42
8/14/2018 1194794 SALES TAX $8.85
8/14/2018 1194794 HOTEL TAX $6.32
8/15/2018 1194874 VS*1451 ($283.18)
**BALANCE** $0.00
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