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Home My WebLink About332010 11/13/18 1�or•C^p�F CITY OF CARMEL, INDIANA VENDOR: 353757 (=® ONE CIVIC SQUARE DREWRY SIMMONS VORNEHM,LLP CHECK AMOUNT: $****27,902.50* CARMEL, INDIANA 46032 CARMEL CITY CENTER CHECK NUMBER: 332010 736 HANOVER PLACE SUITE 200 CHECK DATE: 11/13/18 CARMEL IN 46032 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION. 902 4340000 128543 23,840.00 LEGAL FEES 902 4340000 128544 1,170.00 LEGAL FEES 902 4340000 128545 2,892.50 LEGAL FEES VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) Vendor# 353757 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER DREWRY SIMMONS VORNEHM, LLP IN SUM OF$ CITY OF CARMEL CARMEL CITY CENTER An invoice or bill to be properly itemized must show:kind of service,where performed,dates service 736 HANOVER PLACE SUITE 200 rendered,by whom,rates per day,number of hour;,rate per hour,number of units,price per unit,etc. CARMEL, IN 46032 Payee $27,902.50 Purchase Order# ON ACCOUNT OF APPROPRIATION FOR Redevelopment Commission Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 128544 43-400.00 $1,170.00 I hereby certify that the attached invoice(s),or 9/30/18 128544 SCS Construction contract $1,170.00 902 902 902 902 128543 43-400.00 $23,840.00 bill(s)is(are)true and correct and that the 9/30/18 128543 Hotel agreement $23,840.00 902 902 materials or services itemized thereon for 902 1 902 128545 43-400.00 $2,892.50 9/30/18 128545 Monon and Main garage $2,892.50 902 902 which charge is made were ordered and 902 902 received except Tuesday, November 06,2018 Mestetsky, Henry I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20— Cost 20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer Drewry Simmons Vornehm September 2018 invoices Invoice Invoice Account Date Number Number Amount Description 9/30/2018 128545 4340000 $ 2,892.50 Monon and Main garage 9/30/2018 128543 4340000 $23,840.00 Hotel agreement 9/30/2018 128544 4340000 $ 1,170.00 SCS Construction contract Total $27,902.50 Drewry Simmons Vomehm,LLP .� A T T O R N E Y S INVOICE Carmel Redevelopment Commission Bill Date 09/30/2018 Attn: Henry Mestetsky, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 128543 Carmel, IN 46032 Tax ID#: 35-2137544 Matter_ 0009 .City Center Hotel -CMAR Agreement 8?05 :5 0 R C V D For Professional Services Rendered Through September 30.2018 Task Activity Date Initials Code Code Description Hours Rate Fees 09/04/2018 MFD Receive and review email from Ryan at SSC 020 $325.00 $65.00 re the Addendum to issue;draft reply email to him and the CRC team 09/04/2018 MFD Begin work on the next Bid Package II 1.00 $325.00 $325.00 documents 09/04/2018 MFD Receive and review email from Mike F re 0.60 $325.00 $195.00 change in location of the Pre-Bid Conference to Caucus Room at City Hall;prepare and draft email to the parties with the content of the Addenda to be issued re the change in address 09/04/2018 MFD Receive and review email from SSC with 0.30 $325.00 $97.50 information on Procore Project Website;sign up for site and review contents 09/04/2018 MFD Receive and review,email from SSC with 0.30 $325.00 $97.50 proposed Bid Pkge Il procurement schedule 09/04/2018 MFD Attend CRC/Pedcor coordination meeting 2.00 $325.00 $650.00 09/04/2018 MFD Weekly Owner Team Coordination meeting 1.00 $325.00 $325.00 with SSC;GMB;CRC and others 09/04/2018 MFD Review notes from prior meeting;prep for 0.40 $325.00 $130.00 call;receive and review proposed agenda from CRC 09/05/2018 MFD Start Developing the Division 00 and 01 0.50 $325.00 $162.50 Specs for Bid Package If 09/0512018 MFD Review the Bid Documents for Bid Pkge 1 0.60 $325.00 $195.00 06555 Carmel Redevelopment Commission Page 2 Bill Number 128543 Bill Date 09/30/2018 09/05/2018 MFD Receive and review the Pre-Bid Conference' 0.20 $325.00 $65.00 agenda and Ryan's email;draft reply email 09/05/2018 MFD Exchange multiple emails with CRC and 0.50 $325.00 $162.50 SSC re the Pre-Bid Conference time and location and 09/05/2018 MFD Receive and review the SSC email from 0.30 $325.00 $97.50 Ryan with Addendum No. 1 09/05/2018 MFD Receive and review the Bid Package 1 0.30 $325.00 $97.50 Addenda No. 1 and email from SSC 09/06/2018 MFD Receive email from Ryan at SSC re the 0.20 $325.00 $65.00 Pre-Bid tomorrow;draft reply email; review the agenda 09/06/2018 MFD Review our Bid Package I documents for our 1.00 $325.00 $325.00 Pre-Bid Conference tomorrow 09/07/2018 MFD Continued work on Bid Pkge II documents 1.50 $325.00 $487.50 and follow up 09/07/2018 MFD Preparation of Bid Package 11 documents 1.00 $325.00 $325.00 09/07/2018 MFD Attend Pre-Bid Conference; meeting with 2.00 $325.00 $650.00 SSC, Les Olds, Jill Walls of Pedcor and David Huffman of Circle Design Group . Wowing the Pre-Bid Conference 09/07/2018 MFD Review the key bid documents and agenda 0.50 $325.00 $162.50 prior to meeting 09/07/2018 CSD Review pre-bid conference agenda,and 0.60 $250.00 $150.00 evaluate our next steps 09/07/2018 CSD Review and analyze.Div 00 and 01 specs 1.80 $250.00 $450.00 09/08/2018 MFD Receive and review email from Kris Altice 0.50 $325.00 $162.50 with revised CM Agreement 09/08/2018 MFD Prepare Bid Package II documents 1.20 $325.00 $390.00 09/09/2018 MFD Study the documents on Procore website; 4.50 $325.00 $1,462.50 study the Bid Package I procurement schedule and the revisions proposed by SSC for BP ll;prepare and draft a revised. procurement schedule for BP 11�+ stud the Shiel documents and prior reports prepare and dratte Notice to Bidders for Bid Package 11;organize the documents and files for the BP 11 procurement 09/09/2018 MFD Study the Division 01 Specs and the BP l 2.00 $325.00 $650.00 Project Manual Technical Specifications 06555 Carmel Redevelopment Commission Page 3 Bill Number 128543 Bill Date 09/30/2018 09/09/2018 MFD Revise edit finalize the NTB; 2.50 $325.00 $812.50 draft the Division 00 Invitation to Bid; prepare and.draft email to the Owner Team for the BP I I and tomorrow's conference call- 09110/2018 MFD Exchange emalls with Mike Lee re reserving 0.20 $325.00 $65.00 the rooms for the BP II Pre-Bid and Bid Opening 09/10/2018 MFD Receive and review two emails and agenda 0.30 $325.00 $97.50 from SSC 09/10/2018 MFD Continued work on bid documents and 0.50 $325.00 $162.50 procurement for BP 11 09/10/2018 MFD Exchange emalls with SSO; review the BP Il 0.60 $325.00 $195.00 Contracts Summary Breakdown; prepare a revised NTB;send out revised NTB to the Owner team 4 09/10/2018 MFD Owner Coordination Teleconference 0.80 $325.00 $260.00 09/10/2018 MFD Prepare an updated, agreed BP Il 0.40 $325.00 $130.00 procurement schedule;distribute via email to everyone 09/10/2018 MFD Receive two emalls from-the CRC and Star 0.10 $325.00 $32.50 re the NTB publishing 09/10/2018 MFD Review series of emails re 0:30 $325.00 $97.50 the project 09/10/2018 MFD Draft'Bid Pkge II Division 00 Specs and four 2.60 $325.00 $845.00 Division 01 Spec Sections;review, revise and-finalize them for distribution 09/10/2018 MFD Receive emails from Pedcor re 0.30 $325.00 $97.50 information 09/10/2018 CSD Review and analyze the project manual 2.70 $250.00 $675.00 specifications and project directory 09/10/2018 CSD Evaluate.our next,steps with the project 0.80 $250.00 $200.00 bidding 09/1112018 MFD Draft email to Owner team sending the-BP 11 0.30 $325.00 $97.50 Bld Specs 09/11/2018 MFD Review the Division 00 and Division 01 1.00 $325.00 $325.00 Specs for BP Il to prepare for distribution; send four emails to-the Owner Team re BP 11 procurement documents;send email iritemally to track due dates 09/11/2018 MFD Weekly meeting with Pedcor and CRC; 2.80 $325.00 $910.00 follow up meeting with Mike F 09/11/2018 CSD Review ongoing drafts of sped sections 1.10 $250.00 $275.00 06555 Carmel Redevelopment Commission page 4 Bill Number 128543 Bill Date 09/30/2018 09/13/2018 MFD Review the bid procurement schedule;draft 0.30 $325.00 $97.50 follow up email to Shiel 09/13/2018 MFD ` Work on the revising of the SSC CM 0.90 $325.00 $292.50 agreement 09/13/2018 MFD Study the Shiel contract modifications and 0.60 $325.00. $195.00 identify acceptable revisions a 09/14/2018 MFD Receive and review email from Mike F 0.30 $325.00 $97.50 requesting CM Agreement draft from SSC; review the documents they sent; prepare and draft reply email to Mike 09/14/2018 MFD Receive and review emaff from SSC with the 1.00 $325.00 $325.00 Bid Package II Div 00 and Div 01 Specs as finalized;study the Bid Proposals for each package 09/1512018 MFD Receive and review email from Mike F re the 020 $325.00 $65.00 CMa Agreement revisions from Shiel 09/17/2018 MFD Continued review of the BP.1 and BP II specs 0.80 $325.00 $260.00 and work scopes 09/17/2018 MFD Owner Team Coordination conference call; 0.70 $325.00 $227.50 prepare notes on discussion and follow up 09/17/2018 MFD Receive and review email and agenda from 0.30 $325.00 $97.50 SSC for today's call 09/17/2018 MFD Review the BP Il specs 1.10 $325.00 $357.50 09/17/2018 CSD Review bid package II trade contracts 0.60 $250.00 $150.00 procurement deadlines 09/17/2018 CSD Review and analyze bid documents 1.80 $250.00 $450.00 09/1812018 MFD Receive email from Mike F re the future 0.20 $325.00 $65.00 Tuesday coordination meetings with Pedcor, draft reply email to Mike 09/18/2018 MFD Working on the revised CMa Agreement with 0.50 $325.00 $162.50 Shiel 09/18/2018 MFD Coordination meeting at Pedcor with CRC 1.50 $325.00 $487.50 and Pedcor team 09/18/2018 MFD Receive email from MAverldt re4a� 0.20 $325.00 $65.00 Shiel 09/20/2018 MFD Prepare notes on follow up items to do 0.30 $325.00 $97.50 09/20/2018 MFD Studied the Addendum No.2 to the BP 1 1.10 $325.00 $357.50 including the Pre-Bid Conference notes;the 06555 Carmel Redevelopment Commission Page 5 Bill Number 128543 Bill Date 09/30/2018 bidder questions and answers;the revised Division 010000 Summary of the Work and the Site Plan;study the three Patriot Geotech Reports 09/20/2018 MFD Review the key Bid Documents for 0.50 $325.00 $162.50 tomorrow's Pre-Bid (procurement schedule; NTB; ITB; Instructions to Bidders 09/20/2018 MFD Receive and review documents and emails 1.20 $325.00 $390.00 from Shiel re documents downloaded to Procore; review documents online 09/21/2018 MFD Study the proposed revisions in detail from 3.70 $325.00 $1,202.50 Shiel;;drafting the revised CM Agreement with Shiel together with revised Exhibits A and D;edit and finalize the revised draft of documents;call Kris Altice;draft email to Kris Altice,draft email to the CRC'Team with the revised documents 09/21/2018 MFD Reviewing documents on Procore 1.20 $325.00 $390.00 0921/2018 MFD Attend Pre-Bld Conference on BP 11 1.00 $325.00 $325.00 09/21/2018 CSD Review the FFE matrix 0.30 $250.00 $75.00 09/21/2018 CSD Review and analyze the updated contract 1.50 $250.00 $375.00 and bid documents 09/23/2018 MFD Receive email from Pedcor re the 0.20 $325.00 $65.00 09/24/2018 MFD Exchange emails with Ron Brown of Pedcor 0.20 $325.00 $65.00 09/24/2018 MFD Review the latest draft of the CMa 0.40 $325.00 $130.00 Agreement;draft follow up email to SSC 09/24/2018 MFD Weekly coordination conference re the 1.10 $325.00 $357.50 project;discussion with Ryan S of Shiel then the coordination call with everyone; prepare notes re follow on items to do or monitor 09/24/2018 MFD Receive and review email from Ron Brown at 0.20 $325.00 $65.00 Pedcor and drafting reply email to Ron 09/24!2018 MFD Receive and review email from Kris Altice; 0.30 $325.00 $97.50 draft reply email; draft follow up email to CRC; receive email from Mike F; draft reply to him 09/24/2018 MFD Receive and review email from SSC re 0.30 $325.00 $97.50 coordination call today and agenda; review notes from last call 09/24/2018 CSD Review the revised CCCBH-Shiel CMa 0.80 $250.00 $200.00 agreement 06555 Carmel Redevelopment Commission Page 6 Bill Number 128543 Bill Date 09/30/2018 09/24/2018 CSD Review the project update agenda from the 0.20 $250.00 $50.00 team.meeting 09/24/2018 CSD Review the project addenda 0.40 $250.00 $100.00 09/25/2018 MFD Received and reviewed email from Shiel 0.20 $325.00 $65.00 09/25/2018 MFD Review the procurement schedules for BP 1 0.30 $325.00 $97.50 and BP II trade contracts 09/26/2018 MFD Attend Bid Opening at City Hall 1.50 $325.00 $487.50 09/26/2018 MFD Review the SSC contract issues outstanding 0.30 $325.00 $97.50 09/26/2018 MFD Prepare notes re follow up action to do after 0.40 $325.00 $130.00 Bid Opening 09/27/2018 MFD Analyze how best 0.50 $325.00 $162.50 lINJEWdraft email to the,CRC team; receive reply from Ryan;draft email to him 09/27/2018 MFD Receive inquiry from Ryan re 0.30 $325.00 $97.50 needed re contract 09/27/2018 CSD Fallow up re the next steps with bidding and 0.60 $250.00 $150.00 the subsequent contracts 09/28/2018 MFD Review the Shiel Sexton CM sco a of work 0.60 $325.00 $195.00 in agreement �o the C unng cons ruction 09/28/2018 MFD Review the procurement deadlines for next 0.30 $325.00 $97.50 week 0912812018 MFD Telecon with Ryan W re the project 0.50 $325.00 $162.50 documents d financing 09/30/2018 MFD Receive and review two emails with the 1.20 $325.00 $390.00 project documents from Ryan W per our call on Friday 09/30/2018 MFD Receive and review from Shlel the BP I bid 1.50 $325.00 $487.50 packages Total Professional Services $23;840.00 Timekeeper Summary Initials Timekeeper Hours Rate Fees CSD Drewry, Christopher S. 13120 $250.00 $3,300.00 MFD Drewry, Michael F. 63.20 $325.00 $20,540.00 06555 Carmel Redevelopment Commission Page 7 Bill Number 128543 Bill Date 09/30/2018 Totals 76.40 $23,840.00 Total Fees $23,840.00 Tota!Currant Charges $23,84000 Prior Balance Due $66,212.00 Less Payments Applied -$25,415.50 Balance Due $64,636.50 Drewrp Simmons Vornehm.,up A T T O R {H E Y S INVOICE Carmel Redevelopment Commission Bill Date 09/30/2018 Attn: Henry Mestetsky, Executive Director Client Code '06555 30•West Main Street, Suite 220 Invoice Number 128545 Carmel, IN 46032 Tax'ID#: 35-2137544 'Matter: 0012 Monon & Main Parking Garage 8P05 :d 9 RCVB For Professional Services Rendered Through September 30, 2018 Task Activity Date Initials Code Code Description Hours Rate Fees 09/06/2018 MFD Received email fiom Mike F; Pull together a• 1.00 $325.00 $325.06, standard AIAA10.1 Contract and-exhibits draft reply email to Mike 09/06/2018 MFD Prepare standard CRC A101 Agreement and 3.40 $325.00 $1,10500 Exhibits 09/07/2018 MFD Download AIA document templates for-our 0.60 $325:00 $195.00 project 09/09/2018 MFD Prepare and draft a standard set of the Al 01 2.50, $325.00 $812.50 GC'contract,and exhibits 09/10/2018 MFD Draft email'to Mike re status of the contract 0.20 $325.00 $65.00 drafting; receive his reply 09/10/2018 MFD Prepare and.draft second email to Mike with 0.30. $325.00 $97.50 the-A101 Contract and the'3.attachments i and Exhibits XE 09/10/2018 MFD Review,and draft Exhibits F through V fol: 0.90 $325.00 $292.50 the standard-A101 GC Contract;finalize° same and draft email to Mike F Total Professional'Services $2,892.50 TimekeenerSummary Initials TTimekeeper Hodrs Rate Fees MFD Drewry, Michael F. .8:90 $325.00 $2,892.50 Totals 8.90 $2,892.50 06555 Carmel Redevelopment Commission Page 2 Bill Number 128545 Bill Date 09/30/2018 Total Fees . $2,892.50 Total Current Charges $2,892.50 Prior Balance Due $195.00 Less Payments Applied 4195.00 Balance Due $2,892.50 Drewry Simmons Vomehm,LLP .� A T T O R N E Y S INVOICE Carmel.Redevelopment Commission Bill Date 09/30/2018 Attn: Henry Mestetsky, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 128544 Cannel, IN 46032 Tax I D#. 35-2137544 Matter: 0010 - SCS Construction Services, Inc. ' 0-25 -1 8P01; 411 9R'U VL) y`n For Professional Services Rendered Through September 30. 2018 Task Activity Date Initials Code Code Description Hours Rate Fees 09/05/2018 MFD Receive email from Robert Cook confirming 0.20 $325.00 $65.00 delivery of ail cabinets 09/05/2018 MFD Draft email to Mike F re the cabinets delivery 0.20 $325.00 $65.00 today; receive reply emafl 09/07/2018 MFD Review the prior delivery schedules and 0.40 $325.00 $130.00 related emails over the past two months 09/07/2018 MFD Receive and review email from SCS.with the 0.40 $325.00 $130.00 bills of lading; review the documents;draft reply email to SCS 09/10/2018 MFD Review our emails with CRC re final delivery 0.30 $325.00 $97.50 and re our damage claims 09/10/2018 MFD Receive and review emails from CRC, REA 0.30 $325.00 $97.50 and SCS re SCS requesting a meeting 09/11/2018 MFD Confer with Mike re the response to SCS 0.30 $325.00 $97.50 meeting request; 09/11/2018 MFD Review emails from Mike to Tricia at REA; 0.30 $325.00 $97.50 receive and review her reply email re our postponing meeting with SCS 09/13/2018 MFD Follow up on completion confirmation of the 0.30 $325.00 $97.50 work by REA 09/25/2018 MFD Receive and review emails from SCS and 0.20 $325.00 $65.00 from REA;review prior emails 09/26/2018 MFD Analyze our claim strategy going forward 0.30 $325.00 $97.50 06555 Carmel Redevelopment Commission Page 2 Bill Number 128544 Bill Date 09/30/2018 0912812018 MFD Review the CRC cost and damages 0.40 $325.00 $130.00 information and our claim notices to SCS Total Professional Services $1,170.00. TrmekegperSummary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F. 3.60 $325.00 $1,170.00 Totals 3.80 $1,170.00 Total Fees $1,170.00 Total Current Charges $1,170.W Prior Balance Due $20,622.35 Less Payments Applied -$18,867.35 Balance Due $2,925.00