332010 11/13/18 1�or•C^p�F
CITY OF CARMEL, INDIANA VENDOR: 353757
(=® ONE CIVIC SQUARE DREWRY SIMMONS VORNEHM,LLP CHECK AMOUNT: $****27,902.50*
CARMEL, INDIANA 46032 CARMEL CITY CENTER CHECK NUMBER: 332010
736 HANOVER PLACE SUITE 200 CHECK DATE: 11/13/18
CARMEL IN 46032
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION.
902 4340000 128543 23,840.00 LEGAL FEES
902 4340000 128544 1,170.00 LEGAL FEES
902 4340000 128545 2,892.50 LEGAL FEES
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
Vendor# 353757 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
DREWRY SIMMONS VORNEHM, LLP IN SUM OF$ CITY OF CARMEL
CARMEL CITY CENTER An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
736 HANOVER PLACE SUITE 200 rendered,by whom,rates per day,number of hour;,rate per hour,number of units,price per unit,etc.
CARMEL, IN 46032
Payee
$27,902.50
Purchase Order#
ON ACCOUNT OF APPROPRIATION FOR
Redevelopment Commission Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
128544 43-400.00 $1,170.00 I hereby certify that the attached invoice(s),or 9/30/18 128544 SCS Construction contract $1,170.00
902 902 902 902
128543 43-400.00 $23,840.00 bill(s)is(are)true and correct and that the 9/30/18 128543 Hotel agreement $23,840.00
902 902 materials or services itemized thereon for 902 1 902
128545 43-400.00 $2,892.50 9/30/18 128545 Monon and Main garage $2,892.50
902 902 which charge is made were ordered and 902 902
received except
Tuesday, November 06,2018
Mestetsky, Henry
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
,20—
Cost
20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
Drewry Simmons Vornehm
September 2018 invoices
Invoice Invoice Account
Date Number Number Amount Description
9/30/2018 128545 4340000 $ 2,892.50 Monon and Main garage
9/30/2018 128543 4340000 $23,840.00 Hotel agreement
9/30/2018 128544 4340000 $ 1,170.00 SCS Construction contract
Total $27,902.50
Drewry Simmons
Vomehm,LLP
.� A T T O R N E Y S
INVOICE
Carmel Redevelopment Commission Bill Date 09/30/2018
Attn: Henry Mestetsky, Executive Director Client Code 06555
30 West Main Street, Suite 220 Invoice Number 128543
Carmel, IN 46032
Tax ID#: 35-2137544
Matter_ 0009 .City Center Hotel -CMAR Agreement
8?05 :5 0 R C V D
For Professional Services Rendered Through September 30.2018
Task Activity
Date Initials Code Code Description Hours Rate Fees
09/04/2018 MFD Receive and review email from Ryan at SSC 020 $325.00 $65.00
re the Addendum to issue;draft reply email
to him and the CRC team
09/04/2018 MFD Begin work on the next Bid Package II 1.00 $325.00 $325.00
documents
09/04/2018 MFD Receive and review email from Mike F re 0.60 $325.00 $195.00
change in location of the Pre-Bid Conference
to Caucus Room at City Hall;prepare and
draft email to the parties with the content of
the Addenda to be issued re the change in
address
09/04/2018 MFD Receive and review email from SSC with 0.30 $325.00 $97.50
information on Procore Project Website;sign
up for site and review contents
09/04/2018 MFD Receive and review,email from SSC with 0.30 $325.00 $97.50
proposed Bid Pkge Il procurement schedule
09/04/2018 MFD Attend CRC/Pedcor coordination meeting 2.00 $325.00 $650.00
09/04/2018 MFD Weekly Owner Team Coordination meeting 1.00 $325.00 $325.00
with SSC;GMB;CRC and others
09/04/2018 MFD Review notes from prior meeting;prep for 0.40 $325.00 $130.00
call;receive and review proposed agenda
from CRC
09/05/2018 MFD Start Developing the Division 00 and 01 0.50 $325.00 $162.50
Specs for Bid Package If
09/0512018 MFD Review the Bid Documents for Bid Pkge 1 0.60 $325.00 $195.00
06555 Carmel Redevelopment Commission Page 2
Bill Number 128543 Bill Date 09/30/2018
09/05/2018 MFD Receive and review the Pre-Bid Conference' 0.20 $325.00 $65.00
agenda and Ryan's email;draft reply email
09/05/2018 MFD Exchange multiple emails with CRC and 0.50 $325.00 $162.50
SSC re the Pre-Bid Conference time and
location and
09/05/2018 MFD Receive and review the SSC email from 0.30 $325.00 $97.50
Ryan with Addendum No. 1
09/05/2018 MFD Receive and review the Bid Package 1 0.30 $325.00 $97.50
Addenda No. 1 and email from SSC
09/06/2018 MFD Receive email from Ryan at SSC re the 0.20 $325.00 $65.00
Pre-Bid tomorrow;draft reply email; review
the agenda
09/06/2018 MFD Review our Bid Package I documents for our 1.00 $325.00 $325.00
Pre-Bid Conference tomorrow
09/07/2018 MFD Continued work on Bid Pkge II documents 1.50 $325.00 $487.50
and follow up
09/07/2018 MFD Preparation of Bid Package 11 documents 1.00 $325.00 $325.00
09/07/2018 MFD Attend Pre-Bid Conference; meeting with 2.00 $325.00 $650.00
SSC, Les Olds, Jill Walls of Pedcor and
David Huffman of Circle Design Group .
Wowing the Pre-Bid Conference
09/07/2018 MFD Review the key bid documents and agenda 0.50 $325.00 $162.50
prior to meeting
09/07/2018 CSD Review pre-bid conference agenda,and 0.60 $250.00 $150.00
evaluate our next steps
09/07/2018 CSD Review and analyze.Div 00 and 01 specs 1.80 $250.00 $450.00
09/08/2018 MFD Receive and review email from Kris Altice 0.50 $325.00 $162.50
with revised CM Agreement
09/08/2018 MFD Prepare Bid Package II documents 1.20 $325.00 $390.00
09/09/2018 MFD Study the documents on Procore website; 4.50 $325.00 $1,462.50
study the Bid Package I procurement
schedule and the revisions proposed by SSC
for BP ll;prepare and draft a revised.
procurement schedule for BP 11�+
stud the Shiel documents and prior
reports
prepare and dratte Notice to
Bidders for Bid Package 11;organize the
documents and files for the BP 11
procurement
09/09/2018 MFD Study the Division 01 Specs and the BP l 2.00 $325.00 $650.00
Project Manual Technical Specifications
06555 Carmel Redevelopment Commission Page 3
Bill Number 128543 Bill Date 09/30/2018
09/09/2018 MFD Revise edit finalize the NTB; 2.50 $325.00 $812.50
draft the Division 00
Invitation to Bid; prepare and.draft email to
the Owner Team for the BP I I and tomorrow's
conference call-
09110/2018 MFD Exchange emalls with Mike Lee re reserving 0.20 $325.00 $65.00
the rooms for the BP II Pre-Bid and Bid
Opening
09/10/2018 MFD Receive and review two emails and agenda 0.30 $325.00 $97.50
from SSC
09/10/2018 MFD Continued work on bid documents and 0.50 $325.00 $162.50
procurement for BP 11
09/10/2018 MFD Exchange emalls with SSO; review the BP Il 0.60 $325.00 $195.00
Contracts Summary Breakdown; prepare a
revised NTB;send out revised NTB to the
Owner team
4
09/10/2018 MFD Owner Coordination Teleconference 0.80 $325.00 $260.00
09/10/2018 MFD Prepare an updated, agreed BP Il 0.40 $325.00 $130.00
procurement schedule;distribute via email to
everyone
09/10/2018 MFD Receive two emalls from-the CRC and Star 0.10 $325.00 $32.50
re the NTB publishing
09/10/2018 MFD Review series of emails re 0:30 $325.00 $97.50
the project
09/10/2018 MFD Draft'Bid Pkge II Division 00 Specs and four 2.60 $325.00 $845.00
Division 01 Spec Sections;review, revise
and-finalize them for distribution
09/10/2018 MFD Receive emails from Pedcor re 0.30 $325.00 $97.50
information
09/10/2018 CSD Review and analyze the project manual 2.70 $250.00 $675.00
specifications and project directory
09/10/2018 CSD Evaluate.our next,steps with the project 0.80 $250.00 $200.00
bidding
09/1112018 MFD Draft email to Owner team sending the-BP 11 0.30 $325.00 $97.50
Bld Specs
09/11/2018 MFD Review the Division 00 and Division 01 1.00 $325.00 $325.00
Specs for BP Il to prepare for distribution;
send four emails to-the Owner Team re BP 11
procurement documents;send email
iritemally to track due dates
09/11/2018 MFD Weekly meeting with Pedcor and CRC; 2.80 $325.00 $910.00
follow up meeting with Mike F
09/11/2018 CSD Review ongoing drafts of sped sections 1.10 $250.00 $275.00
06555 Carmel Redevelopment Commission page 4
Bill Number 128543 Bill Date 09/30/2018
09/13/2018 MFD Review the bid procurement schedule;draft 0.30 $325.00 $97.50
follow up email to Shiel
09/13/2018 MFD ` Work on the revising of the SSC CM 0.90 $325.00 $292.50
agreement
09/13/2018 MFD Study the Shiel contract modifications and 0.60 $325.00. $195.00
identify acceptable revisions a
09/14/2018 MFD Receive and review email from Mike F 0.30 $325.00 $97.50
requesting CM Agreement draft from SSC;
review the documents they sent; prepare and
draft reply email to Mike
09/14/2018 MFD Receive and review emaff from SSC with the 1.00 $325.00 $325.00
Bid Package II Div 00 and Div 01 Specs as
finalized;study the Bid Proposals for each
package
09/1512018 MFD Receive and review email from Mike F re the 020 $325.00 $65.00
CMa Agreement revisions from Shiel
09/17/2018 MFD Continued review of the BP.1 and BP II specs 0.80 $325.00 $260.00
and work scopes
09/17/2018 MFD Owner Team Coordination conference call; 0.70 $325.00 $227.50
prepare notes on discussion and follow up
09/17/2018 MFD Receive and review email and agenda from 0.30 $325.00 $97.50
SSC for today's call
09/17/2018 MFD Review the BP Il specs 1.10 $325.00 $357.50
09/17/2018 CSD Review bid package II trade contracts 0.60 $250.00 $150.00
procurement deadlines
09/17/2018 CSD Review and analyze bid documents 1.80 $250.00 $450.00
09/1812018 MFD Receive email from Mike F re the future 0.20 $325.00 $65.00
Tuesday coordination meetings with Pedcor,
draft reply email to Mike
09/18/2018 MFD Working on the revised CMa Agreement with 0.50 $325.00 $162.50
Shiel
09/18/2018 MFD Coordination meeting at Pedcor with CRC 1.50 $325.00 $487.50
and Pedcor team
09/18/2018 MFD Receive email from MAverldt re4a� 0.20 $325.00 $65.00
Shiel
09/20/2018 MFD Prepare notes on follow up items to do 0.30 $325.00 $97.50
09/20/2018 MFD Studied the Addendum No.2 to the BP 1 1.10 $325.00 $357.50
including the Pre-Bid Conference notes;the
06555 Carmel Redevelopment Commission Page 5
Bill Number 128543 Bill Date 09/30/2018
bidder questions and answers;the revised
Division 010000 Summary of the Work and
the Site Plan;study the three Patriot
Geotech Reports
09/20/2018 MFD Review the key Bid Documents for 0.50 $325.00 $162.50
tomorrow's Pre-Bid (procurement schedule;
NTB; ITB; Instructions to Bidders
09/20/2018 MFD Receive and review documents and emails 1.20 $325.00 $390.00
from Shiel re documents downloaded to
Procore; review documents online
09/21/2018 MFD Study the proposed revisions in detail from 3.70 $325.00 $1,202.50
Shiel;;drafting the revised CM Agreement
with Shiel together with revised Exhibits A
and D;edit and finalize the revised draft of
documents;call Kris Altice;draft email to Kris
Altice,draft email to the CRC'Team with the
revised documents
09/21/2018 MFD Reviewing documents on Procore 1.20 $325.00 $390.00
0921/2018 MFD Attend Pre-Bld Conference on BP 11 1.00 $325.00 $325.00
09/21/2018 CSD Review the FFE matrix 0.30 $250.00 $75.00
09/21/2018 CSD Review and analyze the updated contract 1.50 $250.00 $375.00
and bid documents
09/23/2018 MFD Receive email from Pedcor re the 0.20 $325.00 $65.00
09/24/2018 MFD Exchange emails with Ron Brown of Pedcor 0.20 $325.00 $65.00
09/24/2018 MFD Review the latest draft of the CMa 0.40 $325.00 $130.00
Agreement;draft follow up email to SSC
09/24/2018 MFD Weekly coordination conference re the 1.10 $325.00 $357.50
project;discussion with Ryan S of Shiel then
the coordination call with everyone; prepare
notes re follow on items to do or monitor
09/24/2018 MFD Receive and review email from Ron Brown at 0.20 $325.00 $65.00
Pedcor and drafting reply email to Ron
09/24!2018 MFD Receive and review email from Kris Altice; 0.30 $325.00 $97.50
draft reply email; draft follow up email to
CRC; receive email from Mike F; draft reply
to him
09/24/2018 MFD Receive and review email from SSC re 0.30 $325.00 $97.50
coordination call today and agenda; review
notes from last call
09/24/2018 CSD Review the revised CCCBH-Shiel CMa 0.80 $250.00 $200.00
agreement
06555 Carmel Redevelopment Commission Page 6
Bill Number 128543 Bill Date 09/30/2018
09/24/2018 CSD Review the project update agenda from the 0.20 $250.00 $50.00
team.meeting
09/24/2018 CSD Review the project addenda 0.40 $250.00 $100.00
09/25/2018 MFD Received and reviewed email from Shiel 0.20 $325.00 $65.00
09/25/2018 MFD Review the procurement schedules for BP 1 0.30 $325.00 $97.50
and BP II trade contracts
09/26/2018 MFD Attend Bid Opening at City Hall 1.50 $325.00 $487.50
09/26/2018 MFD Review the SSC contract issues outstanding 0.30 $325.00 $97.50
09/26/2018 MFD Prepare notes re follow up action to do after 0.40 $325.00 $130.00
Bid Opening
09/27/2018 MFD Analyze how best 0.50 $325.00 $162.50
lINJEWdraft email to the,CRC team;
receive reply from Ryan;draft email to him
09/27/2018 MFD Receive inquiry from Ryan re 0.30 $325.00 $97.50
needed re contract
09/27/2018 CSD Fallow up re the next steps with bidding and 0.60 $250.00 $150.00
the subsequent contracts
09/28/2018 MFD Review the Shiel Sexton CM sco a of work 0.60 $325.00 $195.00
in agreement
�o the C unng cons ruction
09/28/2018 MFD Review the procurement deadlines for next 0.30 $325.00 $97.50
week
0912812018 MFD Telecon with Ryan W re the project 0.50 $325.00 $162.50
documents d financing
09/30/2018 MFD Receive and review two emails with the 1.20 $325.00 $390.00
project
documents from Ryan W per our call on
Friday
09/30/2018 MFD Receive and review from Shlel the BP I bid 1.50 $325.00 $487.50
packages
Total Professional Services $23;840.00
Timekeeper Summary
Initials Timekeeper Hours Rate Fees
CSD Drewry, Christopher S. 13120 $250.00 $3,300.00
MFD Drewry, Michael F. 63.20 $325.00 $20,540.00
06555 Carmel Redevelopment Commission Page 7
Bill Number 128543 Bill Date 09/30/2018
Totals 76.40 $23,840.00
Total Fees $23,840.00
Tota!Currant Charges $23,84000
Prior Balance Due $66,212.00
Less Payments Applied -$25,415.50
Balance Due $64,636.50
Drewrp Simmons
Vornehm.,up
A T T O R {H E Y S
INVOICE
Carmel Redevelopment Commission Bill Date 09/30/2018
Attn: Henry Mestetsky, Executive Director Client Code '06555
30•West Main Street, Suite 220 Invoice Number 128545
Carmel, IN 46032
Tax'ID#: 35-2137544
'Matter: 0012 Monon & Main Parking Garage
8P05 :d 9 RCVB
For Professional Services Rendered Through September 30, 2018
Task Activity
Date Initials Code Code Description Hours Rate Fees
09/06/2018 MFD Received email fiom Mike F; Pull together a• 1.00 $325.00 $325.06,
standard AIAA10.1 Contract and-exhibits
draft reply email to Mike
09/06/2018 MFD Prepare standard CRC A101 Agreement and 3.40 $325.00 $1,10500
Exhibits
09/07/2018 MFD Download AIA document templates for-our 0.60 $325:00 $195.00
project
09/09/2018 MFD Prepare and draft a standard set of the Al 01 2.50, $325.00 $812.50
GC'contract,and exhibits
09/10/2018 MFD Draft email'to Mike re status of the contract 0.20 $325.00 $65.00
drafting; receive his reply
09/10/2018 MFD Prepare and.draft second email to Mike with 0.30. $325.00 $97.50
the-A101 Contract and the'3.attachments
i and Exhibits XE
09/10/2018 MFD Review,and draft Exhibits F through V fol: 0.90 $325.00 $292.50
the standard-A101 GC Contract;finalize°
same and draft email to Mike F
Total Professional'Services $2,892.50
TimekeenerSummary
Initials TTimekeeper Hodrs Rate Fees
MFD Drewry, Michael F. .8:90 $325.00 $2,892.50
Totals 8.90 $2,892.50
06555 Carmel Redevelopment Commission Page 2
Bill Number 128545 Bill Date 09/30/2018
Total Fees
. $2,892.50
Total Current Charges $2,892.50
Prior Balance Due $195.00
Less Payments Applied 4195.00
Balance Due $2,892.50
Drewry Simmons
Vomehm,LLP
.� A T T O R N E Y S
INVOICE
Carmel.Redevelopment Commission Bill Date 09/30/2018
Attn: Henry Mestetsky, Executive Director Client Code 06555
30 West Main Street, Suite 220 Invoice Number 128544
Cannel, IN 46032
Tax I D#. 35-2137544
Matter: 0010 - SCS Construction Services, Inc.
' 0-25 -1 8P01; 411 9R'U
VL)
y`n
For Professional Services Rendered Through September 30. 2018
Task Activity
Date Initials Code Code Description Hours Rate Fees
09/05/2018 MFD Receive email from Robert Cook confirming 0.20 $325.00 $65.00
delivery of ail cabinets
09/05/2018 MFD Draft email to Mike F re the cabinets delivery 0.20 $325.00 $65.00
today; receive reply emafl
09/07/2018 MFD Review the prior delivery schedules and 0.40 $325.00 $130.00
related emails over the past two months
09/07/2018 MFD Receive and review email from SCS.with the 0.40 $325.00 $130.00
bills of lading; review the documents;draft
reply email to SCS
09/10/2018 MFD Review our emails with CRC re final delivery 0.30 $325.00 $97.50
and re our damage claims
09/10/2018 MFD Receive and review emails from CRC, REA 0.30 $325.00 $97.50
and SCS re SCS requesting a meeting
09/11/2018 MFD Confer with Mike re the response to SCS 0.30 $325.00 $97.50
meeting request;
09/11/2018 MFD Review emails from Mike to Tricia at REA; 0.30 $325.00 $97.50
receive and review her reply email re our
postponing meeting with SCS
09/13/2018 MFD Follow up on completion confirmation of the 0.30 $325.00 $97.50
work by REA
09/25/2018 MFD Receive and review emails from SCS and 0.20 $325.00 $65.00
from REA;review prior emails
09/26/2018 MFD Analyze our claim strategy going forward 0.30 $325.00 $97.50
06555 Carmel Redevelopment Commission Page 2
Bill Number 128544 Bill Date 09/30/2018
0912812018 MFD Review the CRC cost and damages 0.40 $325.00 $130.00
information and our claim notices to SCS
Total Professional Services $1,170.00.
TrmekegperSummary
Initials Timekeeper Hours Rate Fees
MFD Drewry, Michael F. 3.60 $325.00 $1,170.00
Totals 3.80 $1,170.00
Total Fees $1,170.00
Total Current Charges $1,170.W
Prior Balance Due $20,622.35
Less Payments Applied -$18,867.35
Balance Due $2,925.00