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Home My WebLink About332135 11/13/18 VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) Vendor# 353757 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER DREWRY SIMMONS VORNEHM, LLP IN SUM OF$ CITY OF CARMEL CARMEL CITY CENTER An invoice or bill to be properly itemized must show:kind of service,where performed,dates service 736 HANOVER PLACE SUITE 200 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. CARMEL, IN 46032 Payee $22,590.00 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Department of Law Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 128530 43-400.00 $22,590.00 1 hereby certify that the attached invoice(s),or 9/30/18 128530 Shiel Sexton-Brookshire GC Project $22,590.00 1180 101 1180 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, November 05,2018 L UYJ I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer DrewrySimmons Vr.ehm, I"IMM A T T o a e E Y 5 INVOICE City of Carmel Bill Date 09/30/2018 Attn: Douglas C. Haney, City Attorney Client Code 05323 One Civic Square Invoice Number 128530 Carmel, IN 46032 Tax I D#: 35-2137544 4 Matter: 0006 Shiel Sexton Company, Inc. -CMc Contract - Brookshire GC Project For Professional Services Rendered Through September 30, 201 Date Initials Description Hours Rate Fees 09/05/2018 MFD Work on our new bid procurement documents 1.50 $350.00 $525.00 09/05/2018 MFD Develop the two bid packages Bid Documents 1.10 $350.00 $385.00 09/05/2018 CSD (.70 NO CHARGE) Follow up with MFD re the rebid docs 0.70 $0.00 $0.00 09/05/2018 CSD Work on rebid documents for trade packages 11 and 19 3.00 $250.00 $750.00 09/06/2018 CSD Additional work on trade packages 11 and 19 contract 1.80 $250.00 $450.00 documents 09/13/2018 MFD Develop the Division 00 and Division 01 Specs for the new 1.50 $350.00 $525.00 Bid Package 09/13/2018 MFD Receive email from Kris Altice re the Anova CM Agreement; 0.50 $350.00 $175.00 review the revision proposed 09/13/2018 MFD Reviewing the bid documents in final form and review the 0.40 $350.00 $140.00 procurement schedule going forward 09/13/2018 CSD Ongoing analysis 0.50 $250.00 $125.00 09/13/2018 CSD Work on prime contract for landscaping and painting 1.50 $250.00 $375.00 packages 09/14/2018 MFD Prepare and draft a Proposed Procurement Schedule; 4.10 $350.00 $1,435.00 receive and review the Anova project manual documents; review them; prepare and exchange series of emails with Brian Zentz of Anova and Jon Oberlander of City Legal re the procurement times; prepare and draft a revised procurement schedule and distribute the same; receive two 05323 City of Carmel Page 2 Bill Number 128530 Bill Date 09/30/2018 additional emails from Jon 09/14/2018 MFD Work on procurement documents for the last two bid 1.10 $350.00 $385.00 packages 09/14/2018 CSD Review and analyze bid package II procurement notes and 1.80 $250.00 $450.00 schedule 09/14/2018 CSD Identify additional information needed from Anova 1.10 $250.00 $275.00 09/14/2018 CSD Review correspondence from Brian Zentz, and review the 0.80 $250.00 $200.00 enclosed project manual and public bid notice 09/14/2018 CSD Review emails re the bid procurement schedule 0.40 $250.00 $100.00 09/15/2018 MFD Drafting Bid Documents and the Trade Contract and 3.50 $350.00 $1,225.00 exhibits 09/15/2018 MFD Receive and review from Anova the bid documents they 0.40 $350.00 $140.00 prepared in Word format 09/16/2018 MFD Study the construction schedule and the other bid 5.00 $350.00 $1,750.00 0ivision from Anova, incMMWTBforMonday review the Ratio Specs; prepare issuance; and drafting a Division 00 T of C for the separate project manual on bidding; prepare and draft additional bid documents;.prepare and draft the 3 attachments to the - Trade Contract in final form; finalize the exhibits A-V 09/17/2018 MFD Drafting of Division 00 Specs; reviewing the Ratio Specs 1.20 $350.00 $420.00 09/17/2018 MFD Continued work on the BP#2 documents 1.20 $350.00 $420.00 09/17/2018 MFD Receive t emails from Jon Oberlander; draft reply 0.30 $350.00 $105.00 email re 09/17/2018 MFD Prepare and draft email to the Owner team re publishing of 0.50 $350.00 $175.00 the NTB; review and revise the NTB and resend with second email; receive reply email from Jon Oberlander 09/17/2018 CSD Review the most recent version of the City-Anova CMa 0.50 $250.00 $125.00 agreement . 09/17/2018 CSD Review the notice to bidders 0.20 $250.00 $50.00 09/17/2018 CSD Review ongoing correspondence with Brian Zentz, and 0.60 $250.00 $150.00 review the attached summary of work, bid forms, project information, and TOC 09/18/2018 MFD Follow up coordination conference with CSD re document 0.30 $350.00 $105.00 prep for the BP#2 documents 05323 City of Carmel Page 3 Bill Number 128530 Bill Date 09/30/2018 09/18/2018 MFD Continued drafting of Bid Documents 1.50 $350.00 $525.00 09/18/2018 MFD Meet with CSD and review the project BP#2 and what we 0.80 $350.00 $280.00 need to prepare yet 09/18/2018 MFD Preparation of exhibits for the Bld Documents and Trade 0.80 $350.00 $280.00 Contract 09/18/2018 MFD Receive and review email from Brian Zentz with information 0.30 $350.00 $105.00 and work scopes for the two Contracts for Painting and Landscaping 09/18/2018 CSD Work on drafting of remaining Div 00 specifications 2.50 $250.00 $625.00 09/18/2018 CSD Review correspondence re individual bid scopes for the 0.50 $250.00 $125.00 trade packages 09/18/2018 CSD Meet with MFD to address the creation of Division 00 and 0.80 $250.00 $200.00 01 spec sections 09/18/2018 CSD Update draft of the form trade contractor agreement 1.10 $250.00 $275.00 4 09/18/2018 CSD Review the specification and drawing logs and the project 1.10 $250.00 $275.00 schedule 09/19/2018 MFD Finalizing the BP#2 Bid Documents and Trade Contract 2.00 $350.00 $700.00 Documents 09/19/2018 MFD Continued drafting of documents for the Project Manual 3.50 $350.00 $1,225.00 09/19/2018 CSD Continue working on the final Division 00 specifications 4.50 $250.00 $1,125.00 09/19/2018 CSD Drafting the trade contract exhibits 1.30 $250.00 $325.00 09/20/2018 MFD Continued drafting of.the last spec sections; review and 3.30 $350.00 $1,155.00 revise specs sections 09/20/2018 MFD Complete the drafting of two additional spec sections for 3.00 $350.00 $1,050.00 each bid; review and revise the bid specs and finalize them; prepare the attachments to the Specs in PDF format; prepare and draft three emails to the City and Anova with the documents we have prepared 09/20/2018 CSD Additional work on the project specifications 2.30 $250.00 $575.00 09/20/2018 CSD Follow up with MFD re the Form 96 contractors bid and the 0.40 $250.00 $100.00 bid forms 09/20/2018 CSD Finalize the Instructions to Bidders 1.50. $250.00 $375.00 09/21/2018 MFD Receive and review email from Anova with the Bid Docs 0.70 $350.00 $245.00 Project Manual; download the Project Manual and review 4 05323 City of Carmel Page 4 Bill Number 128530 Bill Date 09/30/2018 the same 09/21/2018 CSD Review and analyze the finalized bid documents, and 1.20 $250.00 $300.00 review correspondence with Brian, Jim and Jon 09/22/2018 MFD Review the BP#2 documents as issued and the draft CMa 0.70 $350.00 $245.00 Agreement we sent to Kris Altice 09/25/2018 MFD Receive and review email from Jim Crider with Otis 0.50 $350.00 $175.00 contract and changes 09/25/2018 CSD Review and analyze the Otis agreement with proposed 0.70 $250.00 $175.00 amendments, and evaluate our next steps 09/26/2018 MFD Receive email from Jim Crider re the Anova contract; 0.30 $350.00 $105.00 review the contract changes from Kris Altice 09/26/2018 MFD Prepare notes re the Trade Contracts follow up 0.30 $350.00 $105.00 09/26/2018 CSD Follow up with MFD; Analyze our strategy for the next 0.90 $250.00 $225.00 steps with the project and contracts 09/28/2018 MFD Review the procurement schedule; identify key dates 0.50 $350.00 $175.00 upcoming in next two weeks 09/28/2018 MFD Review the Anoya proposed changes to the CM agreement 0.50 $350.00 $175.00 09/30/2018 MFD Reviewing the CMa Contract revisions from Anova 1.10 $350.00 $385.00 Total Professional Services $22,590.00 TimekeeperSummary Initials Timekeeper Hours Rate Fees CSD Drewry, Christopher S. 31.00 $250.00 $7,750.00 MFD Drewry, Michael F. 42.40 $350.00 $14,840.00 Totals 74.10 $22,590.00 Total Feesd�0Mn Total Current Charges $22,590.00 Prior Balance Due $22,985.00 Less Payments Applied -$7,605.00 Balance Due $37,970.00