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HomeMy WebLinkAboutO&M Manual 11-02-18 OPERATIONS AND MAINTENANCE MANUAL For: ONYXSUITES Address: 10239 Commerce Drive, Carmel, IN 46032 Part of NE/4, Section 07, Township 17 North, Range 3 East, Clay Township, Hamilton County, IN Project #W180330 Prepared For: Mr. David B. Klain DB Klain Construction, LLC 2159 Glebe Street, Suite 200 Carmel, IN 46032 Phone: (317) 846-9992 david@dbklain.com Prepared By: Russell Webster, EIT CheckedBy: Mark Thorpe, RLA Certified By:Steven Scott Rucker, PE Date: September 21, 2018 Revised: 10505 North College Avenue |Indianapolis, IN 46280 |.www.weihe.net |(317) 846-6611 |(800) 452-6408 |Fax: (317) 843-0546 Allan H. Weihe, P.E., L.S., - Founder Report Prepared For: Onyx Suites Carmel, IN Project #W180330 TABLE OF CONTENTS Operation and Maintenance Manual 1.Project Narrative 2.Definitions 3.Owner Acknowledgement 4.Location Maps 5.Checklist and Maintenance Activities Existing Wet PondBMP Mechanical Water Quality Unit (Aqua-Swirl AS-3) Vegetated Filter Strip with Level-Spreader ProjectNarrative DB Klain Construction is proposing toconstruct a leasable office facility in Carmel, Indiana. This development will include a building of leasable office spaces, walks, associated parking and drives on around 2.7 acres of land. The site is currently vacant. This site had previously received approval for construction of a religious use facility. This site has been master-planned as part of the Crooked Creek Regional Detention Basin, and as such no detention has been proposed. Site Location: 10239 Commerce Drive, Carmel, IN 46032 Part of NE/4, Section07, Township 17 North, Range 3 East, Clay Township, Hamilton County, IN Floodzone: Our site is in Flood Zone X according to the National Flood Insurance Program, on Flood Insurance Rate Map (FIRM) 18057C0225G, dated November 19, 2014. Zone X indicates areas of 0.2% annual chance flood; areas of 1% annual chance flood with average depths of less than 1 foot or with drainage areas less than 1 square mile; and areas protected by levees from 1% annual chance flood. Stormwater Design: The site discharges into the two wet ponds that surround it. The proposed design will pipe the proposed runoff into storm sewer. This runoff will be treated by a mechanical water quality unit. The areas of direct discharge will utilize a vegetated filter strip with a granular level spreader with an under drain. Refer to Sections 3, 4and 5 for all design information. The site has been included in the Crooked Creek Regional Detention Basin watershed and detention will not be provided in this proposed design. Section4of this report will detail the design of the storm sewer using the Rational Method and analyzing the storm sewer based on a 10-year storm event. Water Quality: A total of three (3) BMP’s are being utilized for the site design of this project. The extended wet pond, which is existing, is the final BMP for both onsite basins. For basin PR-1, the first BMP is a mechanical water quality unit which has been designed for the appropriate water quality flow rate. The basin PR-2 will utilize vegetated filter strips with level-spreaders ahead of the wet pond BMP. Refer to Section 5 of this report for all design information and details. BMP Owner Contact Information: Mr. David B. Klain DB Klain Construction, LLC 2159 Glebe Street, Suite 200 Carmel, IN 46032 Phone: (317) 846-9992 david@dbklain.com Definitions Best Management Practices (BMP): Best Management Practices, refer to structural or non-structural measures designed for the benefit of water quality and quantity. Urban stormwater runoff contains many types and forms of pollutants. When compared to stormwater run-off from pre-developed conditions, high concentrations and some contaminants that are not naturally present in surface runoff from undeveloped local lands are found. Runoff from undeveloped watersheds contains metals, nutrients, sediment particles, oxygen-demanding compounds, and other constituents. Once developed, constituent loads increase because surface runoff volumes increase and the sources of many of these pollutants also increase. Supplemental applications of compounds, such as fertilizers, also tend to increase the availability of some pollutants to stormwater runoff. Runoff water quality in urban areas can be extremely detrimental to local habitat. Paved surfaces and standing water bodies for stormwater management control elevate the temperature of water entering streams. Chemicals in standing water and ponds are oxidized, resulting in depressed levels of dissolved oxygen. Increased runoff volumes and rates create scour and deposition damage to instream habitat. Activities in urbanized areas, suchas vehicular traffic, deposit pollutants such as heavy metals and oil & grease on paved surfaces where they easily wash off into the streams. BMP Owner: The owner of the BMP, typically the property owner. The BMP owner may also be the lessee of the property in the case of long-term leases of commercial and industrial zoned properties. The lessee is considered the bmp owner only if the lease specifically states that construction by the lessee must meet applicable local codes and regulations. Mechanical Water Quality Unit (Aqua-Swirl AS-3) The Aqua-Swirl™ Stormwater Treatment System is a custom-engineered, post- construction flow-through water quality device designed to remove coarse sediment, debris, and free-floating oil by utilizing hydrodynamic separation technology. Aqua- Swirl™ technology is a modular high-flow-rate treatment system that has no moving parts and operates under gravity flow conditions within a single swirl chamber. Wet Detention Basin: A Wet Detention Pond is a facility, which removes sediment, biochemical oxygen demand (BOD), organic nutrients, and trace metals from stormwater runoff. This is accomplished by slowing down stormwater using an in-line permanent pool or pond affection settling pollutants. The wet pond is similar to a drypond, except that a permanent volume of water is incorporated into the design. The drainage area should be such that as adequate base flow is maintained in the pond. Biological processes occurring in the permanent pond pool aid in reducing the amount of soluble nutrients present in the water such as nitrate and ortho-phosphorus. Vegetated Filter Strip: Vegetatedfilter strips are land areas of either planted or indigenous vegetation, situated between a potential pollutant-source area and a surface-water body that receives runoff. The term 'buffer strip' is sometimes used interchangeably with filter strip, but filter strip is the preferred usage. Runoff may carry sediment and organic matter, and plant nutrients and pesticides that are either bound to the sediment or dissolved in the water. A properly designed and operating filter strip provides water-quality protection by reducing the amount of sediment, organic matter, and some nutrients and pesticides, in the runoff at the edge of the field, and before therunoff enters the surface-water body. Filter strips also provide localized erosion protection since the vegetation covers an area of soil that otherwise might have a high erosion potential. Stormwater Infrastructure: Storm water infrastructureand structures refers to structural or non-structural measures designed for the benefit of storm water conveyance. Storm water is the rainfall/ snowmelt that flows over our yards, streets, parking lots, and buildings and either enters the storm drain system or runs directly into a lake or stream. Owners of storm water infrastructure and structures are typically the property owner. The storm water infrastructure owner may also be the lessee of the property in the case of long-term leases of commercial and industrialzoned properties. The lessee is considered the owner only if the lease specifically states that construction by the lessee must meet applicable local codes and regulations Catch basins: Catch basin/inlet cleaning and repair has traditionally been performed to respond to localized flooding problems in streets. Catch basins are inlets at the curb with a small trap (usually six inches to one foot deep) below the sewer pipe. These devices help to clean storm water because particles in street runoff settle into the trap before the water enters the storm sewers. Catch basins require regular cleaning of the sediment trap to be. The inlets do not trap sediments and don’t need cleaning unless they are plugged. Cleaning for either catch basins or inlets can be doneby hand (e.g., with a clamshell or shovel) or with a vacuum truck. Conveyance Storm Pipes: A good rule of thumb is to conduct inspection of storm drain inlets and otherdrainage facilities at least once a year, prior to the beginning of the rainy season.Complete inspections early enough so that repairs can be made during dry weather. Catch basins/inletsshould be inspected at least once every six months. StormPipes and culverts should be inspected every three to five years, or in response to a problem. Most agencies inspect their sewer pipes six inches or larger with a TV camera.All other parts of the system are inspected visually. Look for excessive silt build-up, erosion, unusual algal growth, cracked or collapsed pipes, misaligned joints, and other signs of problems such as a sheen on the water surface, discolored water, or an unpleasant odor. Check with product manufacturers or storm water handbooks for advice on what to look for when inspecting more sophisticated treatment devices such as flow splitters and diverters. When a problem is noted, take steps to correct the problem, or route this information immediately to the appropriate individual(s) in your organization who can respond. If needed, develop a good response plan to ensure quick follow-up in the future. Inspections Routine inspections are the responsibility of the BMP owner. Maintenance is also the responsibility of the owner. The BMP owner shall be financially responsible for any maintenance or repairs required by the City or its representatives during the City’s inspections. The approval maintenance plan and inspection forms provided with this manual should be used as guidance for performing maintenance activities. Completed inspection forms must be maintained by the BMP owner and produced upon request by the City. The City must be notified of any changes in BMP ownership, major repairs or BMP failure in writing within 30 days. The letter should be addressed to: Stormwater BMPModifications Department of Engineering City of Carmel One Civic Square Carmel, IN 46032 The City and/or its representatives have the right to enter the property to inspect BMPs. In the event that the City finds a BMP in need of maintenance or repair, the City will notify the BMP owner of the necessary maintenance or repairs and give the landowner a timeframe for completing the maintenance or repairs. If the maintenance or repairs are not completed within the designated timeframe, the City shall perform the maintenance or repairs and bill the landowner for the actual costs for the work. Inspection & Maintenance Activities Refer to the checklist provided with this manual for operation, maintenance and inspection of BMP and storm water infrastructure. The checklist is for the use of the BMP owner in performing routine inspections. The City will perform annual inspections of BMPs, using similar checklist. The BMP owner must maintain and update the BMP operations and maintenance plan. At a minimum, the operations and maintenance plan must include, but is not limitedto: 1.Visuallyinspect and removal of debris from inlet, outlet, and sump structures 2.Removal of woody vegetation from the embankments BMP owners must routinely inspect BMPs to verify that all BMP components are functioning as designed and are not in danger of failing. All BMPs need maintenance to function as water quality and quantity enhancements. Maintenance can range from dredging sediment out of the treatment area to mowing grass. The BMP owner agrees to the maintenance and inspection programs attached with this manual.Inspections must be documented on the inspection forms included in this Operation and Maintenance Manual. A self-monitoring program by the project site owner is required during construction and during a maintenance schedule of any project described. A trained individual employed or retained by the project site owner shall prepare and maintain a written evaluation of the project site by the end of the next business day following each measurable Inspection. Inspection during construction should be after a storm event and at a minimum, one (1) time a week. Inspection during the maintenance schedule must routinely inspect all storm water infrastructureto verify that all components are functioning as designed and are not in danger of failing. They should be inspecteda minimum of an annual basis or upon observed failure. Requirements regarding the submittal of annual inspection reports to the City of Carmel Engineering Department: The first report is due one year after construction is completed, with subsequent reports due each year within the same month of the initial report. If there are any deficiencies found during the inspection, these should be addressed. If the inspection report is not received within the month it is due, if there are deficiencies which were not included in the report, or if any deficiencies included in the report are not addressed in a timely manner, the BMP owner faces enforcement action from the City. Owner Acknowledgment This Operation and Maintenance Manualis submitted to the City of Carmelwith the intent to insure the longevity and adequatefunctioning of the BMP Wet Detention Basin, Mechanical Water Quality Unit (Aqua-Swirl AS-3), and Vegetated Filter Strips. By submitting this Operation and Maintenance Manual to the City of Carmel’sOffice with plans to maintain a BMP BMP Wet Detention Basin, Mechanical Water Quality Unit (Aqua-Swirl AS-3), and Vegetated Filter Stripsthe BMP owner noted above agrees to follow and abide by the inspection schedule and maintenance activities listed in this manual. The BMP owner noted above is responsible for any additional maintenance and/or repair activities to maintain the function and longevity of the BMP(s). _____________________________________________________________ Owner Signature:Date _______________________________ Printed STATE OF INDIANA) )SS: COUNTY OF ) BEFORE ME, the undersigned, a Notary Public in and for said County and State, personally appeared Owners,/Agent, subscribed and sworn before me this day of ,. County of ResidenceSignature Commission Expiration DatePrinted Name LOCATION MAP–NO SCALE DENOTES PROJECT LOCATION Aqua-Swirl™ Inspection Procedure 3 Aqua-Swirl™ Cleanout Procedure 4 Swirl Pretreatment Chamber 7 Aqua-Filter™ Filtration Chamber 7 Filter Media Disposal 9 System Maintenance The long-term performance of the stormwater treatment structures (including manufactured systems, ponds, swales, etc.), and the effective protection of receiving waters, depends on a consistent maintenance plan. Inspection and maintenance functions are simple and easy for the AquaShield™ Stormwater Treatment Systems allowing all inspections to be performed from the surface. An AquaShield™ field representative will be available as needed to assist local maintenance personnel in the field. Please contact us for a copy of a product-specific “Inspection and Maintenance Manual”. It is important that a routine inspection and maintenance program be established for each unit based on (1) the volume or load of the contaminants of concern, (2) the frequency of releases of contaminants at the facility or location, and (3) the nature of the area being drained. In order to ensure that our systems are being maintained properly, AquaShield™ offers a maintenance solution to all of our customers. We will arrange to have maintenance performed. 2 System Maintenance All AquaShield™ products can be inspected from the surface, eliminating the need to enter the systems to determine when cleanout should be performed. In most cases, AquaShield™ recommends a quarterly inspection of the Stormwater Treatment Systems for the first year of operation to develop an appropriate schedule of maintenance. Based on experience of the system’s first year in operation, we recommend that the inspection schedule be revised to reflect the site-specific conditions encountered. Typically, the inspection schedule for subsequent years is reduced to semi-annual inspection. The Aqua-Swirl™has been designed to minimize and simplify the inspection and maintenance process. The system can be inspected and maintained completely from the surface, thereby eliminating the need for confined space entry. Furthermore, the entire structure (specifically, the floor) is accessible for visual inspection from the surface. There are no areas of the structure that are blocked from visual inspection or periodic cleaning. Inspection of any free-floating oil and floatable debris can be directly observed and maintained through the manhole access provided directly over the swirl chamber. To inspect the Aqua-Swirl™, a hook is needed to remove the manhole cover. AquaShield™ provides a customized manhole cover with our logo to make it easy for maintenance crews to locate the system in the field. We also provide a permanent metal information plate attached inside the access riser, which provides our contact information, the Aqua-Swirl™ model size, and serial number. 3 System Maintenance The only tools needed to inspect the Aqua-Swirl™ system are a flashlight and a measuring device such as a stadia rod or pole. Given the tremendous accessibility provided, floating oil and debris can be observed directly from the surface. Sediment depths can easily be determined by lowering a measuring device to the top of the sediment pile and to the surface of the water. When the sediment pile is within 30 to 36 inches of the water surface, the system should be maintained. It should be noted that in order to avoid underestimating the volume of sediment in the chamber, the measuring device must be carefully lowered to the of the sediment pile. The finer sediment at the top of the pile, typically offers less resistance to the measuring device than the larger particles. Clean out of the Aqua-Swirl™ is simple. Free-floating oil and floatable debris can be observed and removed directly through the 30-inch service access provided. A vacuum truck can be used to remove the accumulated sediment and debris. It is important to note that the entire sediment storage area can be reached with a vacuum hose from the surface (reaching all the sides). Disposal of the material is typically treated in the same fashion as catch basin cleanouts. AquaShield™ recommends that all materials removed be handled and disposed of in accordance with local and state requirements. 4 System Maintenance Location: 5 System Maintenance Inspector: Date: Location: Time: Visible Evidence of Spills/ Releases (oils, grease, fuels, paints, chemicals): Visible Evidence of Heavy Sediment Deposition: Condition of Swirl: Condition of Baffle: Distance to Sediment: Distance to Water: **Note: If sediment is less than 30 to 36 inches below water surface, sediment should be removed. Approx. Volume: Description: Elapsed Removal Time: Approx. Volume: Description: Elapsed Removal Time: 6 System Maintenance Proper maintenance of the Aqua-Filter™ system is needed for the unit to operate efficiently. Typically, inspection of the Aqua-Swirl™ pretreatment chamber and the filtration chamber should be performed on a quarterly basis. Information gathered during the first year of service can be used to create a maintenance plan appropriate for the site. The Aqua-Swirl™ is easily inspected from the surface. Floating debris and free oil can be observed along with the captured stormwater by removing the manhole cover. Sediment depth is determined by lowering a measuring device (e.g. stadia rod) to the top of the sediment pile. When the sediment pile is within 30 to 36 inches from the water surface, cleaning is required. Typically, a vacuum truck is used to first remove the captured floating materials from the water’s surface before lowering the vac-hose into the accumulated sediment pile for its removal. The filter media is also easily observed from the surface. Manhole covers are spaced over the entire filtration bed to provide easy access. AquaShield™ provides a customized manhole cover with our logo to make it easy for maintenance crews to locate the system in the field. 7 System Maintenance Initially, the filter media is light tan or white in color. When the media color turns black, it has become saturated due to pollutant loading and requires replacement. Call toll free (888) 344-9044 to order replacement filters. An entry riser provides direct access into the filtration chamber with a permanent ladder welded into the downstream section of the chamber. This additional access allows for the vacuuming of any standing water and an unobstructed walkway to the downstream side of the filter bed. Replacement of the filtration media typically requires entry into the filtration chamber by one of a two- member maintenance crew. Confined space entry precautions should be taken by the maintenance crew when removing and replacing the filters. The spent filter containers are normally retrieved from the filter chamber by a second crewmember at the surface through the multiple 30-inch risers spaced across the top of the filter bed. In addition, the filter containers can be accessed directly from within the filtration chamber via a vertical removable panel at the rear of the filter bed. The center row of the filtration bed has been fitted with one inch thick removable fiberglass grate panels. This allows for a six-foot tall walkway down the center of the chamber, providing easy access to the full length of the filtration chamber. Rows of removable side grates are positioned on both sides of the center row. After the center grate panel has been removed, the filter media can be lifted from these side grate panels. After the removable sides have been loaded with replacement filter containers, the removable center grates are repositioned and locked in place. New filters are installed in a criss-cross manner to prevent short-circuiting. 8 System Maintenance The filter media does not allow captured contaminants to be released once absorbed into the material. This is a unique quality of the Aqua-Filter™, allowing superior performance under extreme conditions. The spent filters and sediment generally do not require any special treatment or handling for disposal. The filtration media can be recycled as fuel material, or sent to a subtitle D landfill. AquaShield™ recommends that all materials removed during the maintenance process be handled and disposed of in accordance with local and state requirements. 9 Stormwater Post-Development Control Measure Maintenance Self Inspection Check List For Vegetated Filter Strip Date:_____________ Time:______________ Permit # :______________ Inspection done by:________________________________________________ I.PROJECT INFORMATION 1.Year Installed: _____________________________ 2.Project Type: Single Family ResidentialMulti-Family Residential Industrial CommercialOther___________________________________ 3.Facility Name:______________________________________________________________________ Site Address: ______________________________________________________________________ II.CONTROL MAINTENANCE ACTIVITY ITEMS Mowed grass to maintain a height of 2 to 4 inches Used integrated pest management (IPM) techniques to reduce use of chemical pesticides and herbicides. Removed trash and debris from the filter strip Inspected swale for sign of erosion, vegetation damage/coverage, channelization problems, debris build-up and excessive sedimentation on the surface of the strip. Removed sediment in inlet areas, channels, culverts, and outlets whenever flow into the filter strip is retarded or blocked. Repaired ruts or holes in the channel by removing vegetation, adding and tamping suitable soil, and reseeding. Replaced damaged vegetation. Inspected filter strip for obstructions (e.g., debris accumulation, invasive vegetation) and pools of standing water that can provide mosquito-breeding habitat. Corrected observed problems. Reconstructed or replaced the control measure when it no longer functioning properly. Facility Representative:___________________________________ E:\\MarkQ\\Stormwater web site page revisions\\Application - SWQ Maint Forms page\\Maintenance Check Lists & Inspection Forms\\Vegetated Filter Strip Maintenance Check List.xls1/20/2011 Inspection and Maintenance Checklist Wetponds Site Name: Owner Name: Owner Address: Owner Phone Number: Emergency Phone Number: Location: Date: Time: Inspector: Change in ownership since Y OR N last inspection? Maintenance ItemMaintenance (1 or 2)*Maintenance is needed:Comments Water Level First cell is empty, doesn't hold water. Trash and debris > 5cf per 1,000 sf (one standard size Trash and Debris garbage can Inlet/Outlet pipe clogged with sediment and/or debris Inlet/Outlet Pipe material. Accumulated sediment reached 8' below normal pool Sediment Accumulation in elevation. Pond Bottom/Dredging Accumulated sediment reached 8' below normal pool Water Level elevation. Oil Sheen on Water Prevalent and visible oil sheen. Erosion Erosion of the pond's side slops and/or scouring of the pond bottom, that exceeds 6-inches, or where continued erosion is prevalent. Settlement of Pond Dike/Berm Any part of these components that has settled 4-inches or lower than the design elevation, or inspector determines dike/berm is unsound. Internal Berm Berm dividing cells should be level. Overflow Spillway Rock is missing and soil is exposed at top of spillway or outside slope. Debris Barriers (e.g., Trash Racks) Trash and Debris Trash or debris that is plugging more than 20% of the openings in the barrier. Damaged/Missing BarsBars are bent out of shape more than three inches Bars are missing or entire barrier missing. Bars are loose and rust is causing 50% deterioration to any part of barrier. Inlet/Outlet PipeDebris barrier missing or not attached to pipe. Misc. Vegetation that reduces free movement of water through the Vegetation ditches Erosion Damage to Slopes and Channel Bottom Eroded damage over 2 inches deep where cause of damage is still present or where there is potential for continued erosion Any erosion observed on a compactedberm embankment *Maintenance: Enter 1 if maintenance is needed and include WO#. Enter 2 if maintenance was performed same day. Inspection and Maintenance Checklist Catch Basins, Manholes, and Inlets Site Name: Owner Name: Owner Address: Owner Phone Number: Emergency Phone Number: Location: Date: Time: Inspector: Change in ownership since Y OR N last inspection? Maintenance ItemMaintenance (1 or 2)*Maintenance is needed:Comments Trash or debris which is located immediately in Trash & Debris front of the catch basin opening or is blocking inletting capacity of the basin by more than 10% Trash or debris (in the basin) that exceeds 60 percent of the sump depth as measured from the bottom of basin to invert of the lowest pipe into or out of the basin, but in no case less than a minimum of six inches clearance from the debris surface to the invert of the lowest pipe. Trash or debris in any inlet or outlet pipe blocking more than 1/3 of its height. Dead animals or vegetation that could generate odors that could cause complaints or dangerous gases (e.g., methane). SedimentSediment (in the basin) that exceeds 60 percent of the sump depth as measured from the bottom of basin to invert of the lowest pipe into or out of the basin, but in no case less than a minimum of 6 inches clearance from the sediment surface to the invert of the lowest pipe. Top slab has holes larger than 2 square inches Structure Damage to Frame and/or or cracks wider than 1/4 inch (Intent is to make Top Slab sure no material is running into basin). Frame not sitting flush on top slab, i.e., separation of more than 3/4 inch of the frame from the top slab. Frame not securely attached Maintenance person judges that structure is Fractures or Cracks in Basin unsound. Walls/Bottom Grout fillet has separated or cracked wider than 1/2 inch and longer than 1 foot at the joint of any inlet/outlet pipe or any evidence of soil particles entering catch basin through cracks. If failure of basin has created a safety, function, Settlement/Misalignment or design problem. VegetationVegetation growing across and blocking more than 10% of the basin opening. Vegetation growing in inlet/outlet pipe joints that is more than six inches tall and less than six inches apart. Contaminants and PollutionAny evidence of oil, gasoline, contaminants or other pollutants (Coordinate removal/cleanup with local water quality response agency). Catch Basin CoverCover is missing or only partially in place. Any open catch basin requires maintenance. Mechanism cannot be opened by one maintenance person with proper tools. Bolts into frame have less than 1/2 inch of thread. r One maintenance person cannot remove lid afte applying normal lifting pressure (Intent is to keep cover from sealing off access to maintenance). LadderLadder is unsafe due to missing rungs, not securely attached to basin wall, misalignment, rust, cracks, or sharp edges. Metal GratesTrash and debris that is blocking more than 20% of grate surface inletting capacity. TABLE 701-1: Pre-approved Post-construction BMPs