HomeMy WebLinkAboutBPW 10-3-18Board of Public Works and Safety Meeting
Minutes
Wednesday, October 3, 2018 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10: 05 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor Brainard was not present.
MINUTES
Minutes from the September 19, 2018, Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Rock Salt; John Duffy, Director of the Department of Utilities, presented that Cargill
was the lowest and most responsive bidder. Board Member Burke moved to award the bid to Cargill
in the amount of $106.66 a ton. Board Member Watson seconded. Request approved 2-0.
Bid Opening for Cherry Creek Boulevard Connection; Board Member Burke opened the bids and
read them aloud:
Contractor Bid
E&B Paving
$2,412,330.00
United Construction
$2,417,600.00
Calumet Civil
$2,431,000.00
Millennium Contractors
$2,445,100.00
Morphey Construction
$2,489,800.00
Gradex
$2,493,000.00
White Construction
$2,536,000.00
Rieth-Riley
$2,617,940.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-10-03-18-03; Greenhouse Cottages; Erosion Control; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Agreement for Purchase of Goods; Christkindlmarkt, Inc.; (City is Paid $22,460. 00);
Market Agrees to Purchase (2,000) 2018 Carmel Christmas Ornaments from the City; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-10-03-18-01; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Mainscape, Inc.; ($230, 000.00); Mowing/Landscaping; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-10-03-18-02; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Magic Ice USA, Inc.; ($23, 000.00); Consulting Fees; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Brad Howe, Inc.; ($188,500. 00); Art Installation —
Reckon; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Morphey Construction; ($9,764.03); 96`h Street and
Shelborne Trail — Project #16 -ENG -73; CO #4; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Morphey Construction; ($19,264.93); Duke Energy
Relocation Plans Phase 1 and 3 — Project #17 -ENG -01; CO #1; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Tour de Komen; October 5, 2018; 8:40 a. m. — 9:30 a.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Annual Fall Festival; October 27, 2018; 9: 00 a. m. — 9: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Gazebo/Fountain Area; Diwali; October 28, 2018; 6: 00 a. m. —10: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use East Patio of Palladium; Wedding Reception; October 6, 2018; 4: 00 p. m. — 6: 00
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use Council Chambers; Educate Carmel Community About Advancements in Dementia
Care; October 24, 2018; 6:00 p.m. — 8:30 p. m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Highgarden Halloween; October 26, 2018; 3: 00 p.m. — 9: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
Request for Water Line Easement Agreement; Parkwood Four & Five, LLC; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Water Line Easement Agreement; Parkwood Crossing Owners Association, Inc; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut; 340 2nd Ave NE; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut; 30 East Main Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Open Pavement Cut; 10829 Thunderbird Drive; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Open Pavement Cut; 11580, Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction; 116`h from Ditch Road to Temple Drive; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut/Lane Restrictions; 430 W Carmel Drive; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction; 30 8rh Street NW; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions/Open Pavement Cut; West Park 3030 W 116`h Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions/Sidewalk Closures/Open
Pavement Cuts; Eden Woods/Brookshire 6A/Brookshire Overlook/Brookshire Estates/Cool Creek
Estates; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions/Sidewalk Closures/Open
Pavement Cuts; Heritage Square/Old Town Village/D. Wilkinson Subdivisions; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Manual Variances; Gramercy West Section 1; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 14459 Smickle Lane; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Variance; 14459 Smickle Lane; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned th
Approved
or James Brainard
ATTEST
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