HomeMy WebLinkAbout332530 11/21/18 . �,�� CITY OF CARMEL, INDIANA VENDOR: 127102 ;***„�* „
�;• ONE CIVIC SQUARE HP INC. CHECK AMOUNT: $ 627.00
��a CARMEL, INDIANA 46032 13207 COLLECTION CENTER DRIVE CHECK NUMBER: 332530
v,�y., �� CHICAGO IL 60693-3207 CHECK DATE: 11/21/18
[TON��
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1401 4463200 102050 43353898-001 627.00 LASERJET PRINTER
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
Vendor# 370662 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
HP INC. IN SUM OF$ CITY OF CARMEL
ATTN: PUBLIC SECTOR SALES An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
14231 TANDEM BLVD rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
AUSTIN, TX 78728
Payee
$627.00
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Council Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
102050 43353898-001 44-632.00 $627.00 1 hereby certify that the attached invoice(s),or 11/14/18 43353898-001 B5L25A#BGJ HP M553dn LASERJET $627.00
1401 101 1401 101 PRINTER
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Wednesday, November 14,2018
c
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
, 20—
Cost
20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
Line Order Backorder Shipped Product# Product Description Unit Extended
Number Quantity Quantity Quantity Price(USD) Price(USD)
HP INC.FORMERLY HEWLETT-PACKARD COMPANY
Please review the Remit To address on your invoice.
Effective December 1st,2016,some remit to addresses h ive changed.
Please update your vendor system as appropriate.
001 1 1 B5L25A#BGJ HP Color LaserJet Ent M553dn Prntr 627.00 627.00
SER#:JPCCLBR1 FQ
rack#:3460321401561843756002
I
INQUIRIES TO:
CONTA T YOUR CUSTOMER CARE
REPRESENTATIVE
TOTAL Sd 627.0
TERMS: Payment terms are NET 30. The sale and delivery of the product and/or service listed on this invoice are subject to Hewlett-Packard Company's standard sales terms and conditions in effect at the time
the product or service is ordered. Any variance from those terms and conditions will be effective only if agreed to in writing by Hewlett-Packard prior to the time the product or service is ordered.
PRICES: All orders will be billed at prices in effect at the time of the shipment.
RETURNS& Exchange or returns must be requested within 30 days of receipt of your shipment. All returns require prior approval and a return authorization number(RMA) REFUNDS authorized returns or returns
REFUNDS without a RMA number may be refused. Opened software and any purchases subject to abuse are not eligible for return. Freight charges are non-refundable. After receipt and inspection of returned
merchandise,credit will be issued.
CLAIMS: Claims for shortages,damages and invoice discrepancies must be made within 30 days of receipt. In case of shipping damage,please keep all packaging materials and damaged merchandise in the R
original outside shipping carton.We will file a claim with the carrier and replace the item at no cost to you.For any question please reach out to your customer care representative.
HIVGinv HP encourages customers to recycle used electronic hardware,HP original print cartridges,and rechargeable batteries.For more Information about recycling programs,go to www.hp.com/recycle.
Public Sector Sales \101 A 1 rbViaa
PRICE QUOTATION Page 1 of
Quote Number: 12412034
Quote Date: October 29,2018 Melanie Fogt
Revised Date: October 29,2018 CARMEL CLAY COMMUNICATIONS CTR
Expires: November 28,2018 Big Deal Number: 41320780
Provided by: Crystal Kleinhenz Contract:IN-STATE OF INDIANA(13079)
Product availability and product discontinuation is subject to change without notice.The prices in this quotation are valid for
30 days from quote date above.Please include the quote number and contract from this quote on the corresponding
purchase order.HP INC.PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY.DO NOT SHARE.
Item Part No. Descri stion Qt . Unit Price Extended
Group:
1. CF361X HP 508X High Yield Cyan Original LaserJet Toner 1 $241.49 $241.49
Cartridge
2. CF362X HP 508X High Yield Yellow Original LaserJet Toner 1 $241.49 $241.49
Cartridge
3. CF363X HP 508X High Yield Magenta Original LaserJet 1 $241.49 $241.49
Toner Cartridge
4. HP Color LaserJet Enterprise M553dn B5L25A#BGJ 1 $627.00 $627.00
B5L25A#BGJ Product-HP Color LaserJet Enterprise M553dn
In the box:-Printer; Four preinstalled HP LaserJet toner
cartridges(yield—6000 pages black and—5000 pages
color);Toner collection unit; In-box documentation;
Software CD; Power Cord; 100-sheet multipurpose tray
1;550-sheet input tray 2
Cable included?-No, please purchase USB cable
separately(On accessories below. Not available for
Public Sector orders)
Energy Stab Compliant-Yes
Print speed, black(normal)-Up to 40 ppm i (�N"`� 1�� 5
Print speed, color(normal)-Up to 40 ppm
Print quality, black-Black: 1200 x 1200 dpi r ��'r\)-er-
Color: 1200 x 1200 dpi •
Print quality, color-Up to 1200 x 1200 dpi
'ID be p/11\ 41""'
Media sizes-Tray 1: letter, legal, oficio,executive,
statement,4 x 6, 3 x 5, 5 x 7, 5 x 8, postcard, double
postcard, 8.5 x 13, envelope; Tray 2:letter, executive, actor
statement,4 x 6, 5 x 7, 5 x 8, double postcar .(q*
Duty cycle-Up to 80,000 pages per month
Paper trays(std/max)-2:Up to 5
Recommended.print volume-2,000 to 6,000 pages per I 'no 1 (,t
month
Input capacity(std/max)-Up to 650 sheets/Up to 2300 ; _ _ _ _
sheets - - -- _
Output capacity(std/max)-Up to 250/Up to 250
Two-sided printing-Automatic(standard)
Connectivity,standard-Hi-Speed USB 2.0 port;-built-in
Fast Ethernet 10/100/1000Base-TX network port
Note: For detailed warranty information,please link to"URL"for more information www.hp.com/no/specificwarrantvinfo.
Sales taxes added where applicable.Freight is FOB Destination.
AA 475'
' Public Sector Sales
PRICE QUOTATION Page2of3
Quote Number: 12412034
Quote Date: October 29,2018 Melanie Fogt
Revised Date: October 29,2018 CARMEL CLAY COMMUNICATIONS CTR
Expires: November 28,2018 Big Deal Number: 41320780
Provided by: Crystal Kleinhenz Contract:IN-STATE OF INDIANA(13079)
Product availability and product discontinuation is subject to change without notice.The prices in this quotation are valid for
30 days from quote date above.Please include the quote number and contract from this quote on the corresponding
purchase order.HP INC.PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY.DO NOT SHARE.
Item Part No. Descri•tion Qt . Unit Price Extended
Paper-handling accessories-Input: 100-sheet
multipurpose Tray 1, 550-sheet input tray 2.
Output:250-sheet output bin
Optional paper input accessories-550-sheet media
input tray 3, 550-sheet media input tray 4, 550-sheet
media input tray 5
Memory(std/max)-1 GB/2 GB
Display-4-line LCD(color graphics)with 10-key pad
Memory Slots-1 slot,90-pin
Processor-1.2 GHz
Operating systems-Windows 10, 8& 8.1,
Windows 7,Windows Vista,Windows XP, Mac OS X
Lion, OS X Mountain Lion, Mavericks and Yosemite
Network-ready-Standard(built-in Gigabit Ethernet)
Warranty-One-year, onsite warranty
5. CF360X HP 508X High Yield Black Original LaserJet Toner 1 $174.74 $174.74
Cartridge
SUB TOTAL: $1,526.21
TOTAL PRICE : $1,526.21
To ensure the accurate and timely processing of your order,please include quote#12412034 on your Purchase Order.
GET MORE FOR YOUR MONEY
Make the most of your budget and protect against technology obsolescence. Lease these HP products with a
purchase price of$1,526.21 for 36 months for as little as$47.39 per month.At the end of the lease, send the
equipment back to HP Financial Services and upgrade to new technology or purchase the equipment at its fair
market value.*
GET MORE WITH HP FINANCIAL SERVICES
For more information, call Hewlett-Packard Financial Services Company at 1-888-277-5942 and talk to a
financial services representative who specializes in supporting government and education entities.
Note: For detailed warranty information,please link to"URL"for more information www.hp.com/cio/specificwarrantvinfo.
Sales taxes added where applicable.Freight is FOB Destination.
Alegi` • kk
Public Sector Sales
PRICE QUOTATION Page3of3
Quote Number: 12412034
Quote Date: October 29,2018 Melanie Fogt
Revised Date: October 29,2018 CARMEL CLAY COMMUNICATIONS CTR
Expires: November 28,2018 Big Deal Number: 41320780
Provided by: Crystal Kleinhenz Contract:IN-STATE OF INDIANA(13079)
Product availability and product discontinuation is subject to change without notice.The prices in this quotation are valid for
30 days from quote date above.Please include the quote number and contract from this quote on the corresponding
purchase order.HP INC.PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY.DO NOT SHARE.
Item Part No. Descri•tion Qt . Unit Price Extended
The monthly payment amount is for a lease commencing on or before 11/28/2018 with a term of 36 months and
a fair market value purchase option at the end of the lease term.This and other leasing and financing options are
available through Hewlett-Packard Financial Service Company(HPFSC) or one of its affiliates to qualified
education and state and local customers in the U.S.and subject to credit approval and execution of standard
HPFSC documentation. Fees and other restrictions may apply.This is not a commitment to lease. Rates and
payments are subject to change at any time without notice. Leasing and financing options for Federal
governmental agencies(subject to a$50,000 minimum)are available from Hewlett-Packard Company.
Comments:
Note: For detailed warranty information,please link to"URL"for more information www.hp.com/aofspecificwarrantvinfo.
Sales taxes added where applicable.Freight is FOB Destination.
vi
Public Sector Sales
October 29,2018
CARMEL CLAY COMMUNICATIONS CTR
31 1ST AVE NW
CARMEL IN 46032-0000
RE:HP Public Sector Quote- 12412034.
Dear Melanie Fogt,
Thank you for your recent interest in HP Public Sector Sales.Award-winning HP products are designed to deliver
high-performance technology,powerful networking and legendary HP quality-all at a value that your budget demands.From
Notebook PCs to Printers,HP provides a single resource for complete solutions that meet all your computing needs.You can
rely on HP for the performance,uptime,and efficiency you need to keep your agency running smoothly and hassle-free.Every
HP product is designed and tested to provide industry-standard compatibility and investment protection.And,with special
maintenance services,easy ordering and flexible financing,HP makes buying the right solution for your organization easier
and more convenient than ever.
Attached is the price quotation you requested.When submitting a purchase order directly to HP,please be certain to include
the requested information on the Ordering Information page attached to this quotation.Including the necessary information will
ensure the accurate and timely processing of your order through HP Public Sector.
you may click here to view this quote and place an order online or fax in your purchase order at 800-825-2329.
-Please reference this contract:IN-STATE OF INDIANA Contract (13079)terms and conditions.
-The terms and conditions of the IN-STATE OF INDIANA Contract (13079)will apply to any order placed as a result
of this inquiry;no other terms or conditions shall apply.
-Third party items that may be included in this quote are covered under the terms of the manufacturer warranty,
not the HP Inc.warranty.
-This quotation may contain open market products which are sold in accordance with HP's Standard Terms and
Conditions.
If you should have questions regarding this quotation or need any other assistance,please contact your Public Sector sales
representative.
Sincerely,
Crystal Kleinhenz
Inside Sales Representative
Public Sector Sales
Ordering Information
It's never been easier to place your direct orders with HP.Now you can have fast,accurate service with special options designed to personalize,
process and expedite your shipments with higher levels of accuracy. Ordering HP products is as simple as picking up the phone,using the fax machine,
or logging onto the HP Public Sector website at http://welcome.hp.com/country/us/enq/solutions/pub sector.html
Online ordering
With the HP Online Store,you can create quotes with real-time pricing;place an order using a credit card
or purchase order,keep up-to-date on the latest product promotions and pricing available on your contract,
inquire about order status and view product/price information-all from your desktop PC.
Click here to view this quote and place an order online.
Faxing Option
Faxing your order is convenient,too.Simply fill out your request on the customer purchase order and send
to 1-800-825-2329.Your order will be promptly handled,and you can call a Customer Service Representative to confirm your order.
Personalized Telesales
To provide more personal service to you,our telephone sales and order administration representatives are assigned by territory.This
means you can reach a dedicated government,education,or medical sales team every time you call-giving you added value by letting
you grow personal relationships with representatives who know your product as well as your special terms and delivery requirements.
To request a quote,check product availability,and other related questions, call your Telesales Representative.
Order Accuracy
To ensure the accurate and timely processing of your order,please verify that your purchase order includes the following information:
o Bill-to address,
o Ship-to address,
o Purchase order number,
o Part number,description,and price,
o Contract#and name
o Reseller of choice
o Contact name,phone number,and email address,
o Special delivery requirements
o Requested delivery date
o Signature of authorized purchaser
o Please note that HP Inc.must be listed as the vendor.
o Sample/Editable PDF Purchase Order forms are available at these links-
o Standard PO(STL I K12/Hi Ed/Fed)-http://oem.compao.com/gemstore/sites/downloads/SLED PO Template.pdf
o Federal Form 1449-http://gem.compaq.com/gemstore/sites/downloads/FED PO Template Form 1449.pdf
Tax-Exempt Certificate Requirements
All tax-exempt accounts should have a tax-exempt certificate on file with HP to avoid having sales tax added to their invoice.This certificate needs to be
provided only once.If you are ordering for the first time,please include with your order or account application.
HP Credit
HP's financing programs can help your agency purchase or lease HP solutions.To inquire more about a customized financial solution proposal call your
Telesales Representative.
Order Tracking and Status
All orders are entered within 24 hours of receipt and are scheduled to ship on a first in first out basis.Orders are shipped within seven days of receipt
provided all items are in stock and all necessary information has been properly included on your purchase order.(Remember that ship complete orders
can be delayed if a particular item is not currently in stock.) To inquire about the status of your order,you may either
or call your corresponding Customer Service Representative or check your order status online
Returned Merchandise
A return material authorization number(RMA)is required for all returns to be processed.Returns may be requested within 30 days of shipment.Please
call your Public Sector Customer Service Representative in order to have an RMA assigned.Please have a copy of the packing slip available when you
call.
Customer Relationship and Sales For Public Sector Sales
Fax:800-825-2329
K-12 Education:800-888-3224 Higher Ed:877-480-4433 State&Local:888-202-4682
Taylor, Karen E.
From: Quinn,Jacob W.
Sent: Tuesday, October 30, 2018 9:01 AM
To: Taylor, Karen E.
Subject: FW:Work Order Number 23443 - [[WO#23443]]
Attachments: Quote_12412034.pdf
Karen,
I would like to get the ball rolling on this printer I had spoken to you about yesterday. Please let me know the next step.
Thanks!
Jacob
From: Renick,Timothy M
Sent: Tuesday, October 30, 2018 7:14 AM
To: Quinn,Jacob W.
Cc: Rider, Kevin D
Subject: RE: Work Order Number 23443 - [[WO#23443]]
Jacob,
The renewed quote it attached. This doesn't have to go through IT. We just need to know when it comes in to schedule
an install.
Thanks,
Timothy
From:Quinn,Jacob W.
Sent: Monday,October 29, 2018 8:36 AM
To: Renick,Timothy M <trenick@carmel.in.gov>
Cc: Rider, Kevin D<krider@carmel.in.gov>
Subject: RE:Work Order Number 23443- [[WO#23443]]
Timothy,
Can you please resend the quote. Council is ready to purchase. If this needs to be done through your office,
please let me know.
Thanks,
Jacob
From: Renick,Timothy M
Sent: Monday, October 29, 2018 7:51 AM
To: Quinn, Jacob W.
Cc: Rider, Kevin D
Subject: RE: Work Order Number 23443 - [[WO#23443]]
Jacob,
1
The quote was attached to work order 23443 back on 8/14. I'm not sure how the Council orders equipment. If
there is something I need to do with it, please let me know.
Thanks,
Timothy
From:Quinn,Jacob W.
Sent: Friday, October 26, 2018 9:49 AM
To: Renick,Timothy M <trenick@carmel.in.gov>
Cc: Rider, Kevin D<krider@carmel.in.gov>
Subject: RE:Work Order Number 23443- [[WO#23443]]
Timothy,
I just wanted to follow-up on the status of the printer for Council?
Thanks!
Jacob
From: Renick,Timothy M
Sent: Wednesday, July 25, 2018 9:22 AM
To: Quinn,Jacob W.
Cc: Rider, Kevin D; Arnone, Janet R
Subject: FW: Work Order Number 23443 - [[WO#23443]]
Jacob,
We have a newly delivered printer for another department that we want to do some testing on. It is a
HP Color Laserjet M553dn. I want make sure that it'll work for wireless printing before I recommend it
for the Council.
Thanks,
Timothy
From:Arnone,Janet R
Sent:Wednesday,July 25, 2018 9:16 AM
To: Renick,Timothy M<trenick@carmel.in.gov>
Subject: FW:Work Order Number 23443- [[WO#23443]]
FYI
From: Quinn, Jacob W.
Sent: Wednesday, July 25, 2018 9:02 AM
To: Help Desk
Cc: Rider, Kevin D
Subject: RE: Work Order Number 23443 - [[WO#23443]]
Timothy,
I wanted to follow-up on the printer work order and see what other information you need.
Thanks,
Jacob
2
From: Track-It! Server [mailto:HelpDesk@carmel.in.gov]
Sent:Thursday, July 19, 2018 1:30 PM
To: Quinn, Jacob W.
Subject: Work Order Number 23443 - [[WO#23443]]
***** Reply to this email to append information to [[WO#23443]] *****
Jacob,
Do you know any more details, like color, duplex, etc?
Timothy
Summary: City Council Printer
Requestor: Quinn, Jacob
Call Back Number: 317-571-2413
Location: 1 Civic Square
Department: Clerk
Type: Information System
Subtype: Request
Category: Install Hardware/Software
Priority: 4- Low Contact within 5 Days
Status: Open
Assigned Technician: Renick, Timothy
Date Assigned: Tuesday, July 17, 2018 9:07:07 AM
Due Date: Tuesday, July 24, 2018 9:00:00 AM
Description:
Tuesday, July 17, 2018 8:59:51 AM by quinnj
City Council Would like to have a wireless printer purchased and installed in the room just to the
side of the Council Chambers for their use.
3
ciiINDIANA RETAIL TAX EXEMPT Page 1 of 1
}� ®� IIairrriie1 CERTIFICATE NO.0031201550020 PURCHASE ORDER NUMER
�/Jl FEDERAL EXCISE TAX EXEMPT 102050
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING S ZIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
10/30/2018 370662
HP INC. Common Council
VENDOR ATTN: PUBLIC SECTOR SALES SHIP 1 Civic Square
14231 TANDEM BLVD TO Carmel, IN 46032-
AUSTIN,TX 78728-
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS • FREIGHT
30514
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1401 Fund: 101 General Fund
Account: 44-632.00
1 Each HP M553dn LASERJET ENTERPRISE B5L25A#BGJ $1,526.21 $1,526.21
Sub Total $1,526.21
,..,. 444 �
i
Send Invoice To: ;.-V l ..,�„ _ '-,,,:7,:e `"
Common Council 9
3
1 Civic Square ;,
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT AMOUNT
PAYMENT $1,526.21
SHIPPING INSTRUCTIONS •A!P VOUCHEROFTHEVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
•C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 102050 CLERK-TREASURER