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Home My WebLink About332779 11/26/18 CITY OF CARMEL, INDIANA VENDOR: 371500 G. ONE CIVIC SQUARE SMITHGROUP JJR, LLC CHECK AMOUNT: $*****5,230.90* CARMEL, INDIANA 46032 201 DEPOT STREET SECOND FLOOR CHECK NUMBER: 332779 ANN ARBOR MI 48104 CHECK DATE: 11/26/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 R5023990 41101 134198 5,230.90 PROFESSIONAL SERVICES ACCOUNTS PAYABLE VOUCHER' CITY OF CARMEL VOUCHER NO. WARRANT NO. . . . . . . An invoice of bill to be properly:itemiied must show;kind of service,'where perfomied,dates service rendered;by Vendor# 371500 Allowed. 20 whom;rates per day,number'of hours,rate-per hour,.number of'units,price'per unit,etc. SnnithGroupjhG.. Payee . :. 201 Depot Street Second Fjoor Ann Arbor, MI 48 04 In Su'm of$ 'Purchase Order# 371500 : .SmithGroup,Inc: Terms 6,230:90 201:DepotStreet•Second Floor : bate Due . . °Ann.Arbor,MI 48104; . . . ON ACCOUNT.OF APPROPRIATION FOR •106-Park.Impact.Fees _ 'PO#or Invoice Description INVOICENO.: ACCT#JI,TLE AMOUNT Dept# Invoice-Date- Number. (or note attached.invoice(s)or.bill(s)) PO# Amount 41101. 134198 :5023990 : $: 5,230.90 Board Members 10/18/.18: 134198 West Park The Groves Project 41101, _ ;$ : 5;230.90 I'hereby certify that the attached invoice(s),or bill(s)is(are)true and correct:aitd;that the materials or services itemized thereon for which charge.is.made .were ordered and'- received except. .5,230.90: . Total. $. 5,230.90. November 20,2018 T hereby certify that the attached invoice(s),'cr bill(s)'is'(are)true and correct and.l have audited same in accordance' With IC5-11-10-1.6 Cost distribution ledger classification if claim paid.motor vehicle highway fund .. Signature.: 20 Accounts Payable.Coordinator. — ,Clerk-Treasurer. Title' INVOICE SMITHGROIJP,INC':- O U 7 a7 @ 1-.Deno StrPat,-S-ecand-Floor Y �01® Ann_l+rbor•;-MI 4819 T734.tz6�276, 4;780.8467 SMITHGROUP Ell. smithgroup.com October 18,:2018 Project No 22109 Invoice No: 0134198` Ipvoi-ce-Totals $5,23V. Mr. Michael Klitzing Assistant Director Carmel Clay Parks&Recreation 1411 E 116th St Carmel, IN 46032 Professional Services from September 1,2018 to September 28,2018 Contract 000 Carmel West Park Phase I Implementation Fee Percent Total Billing Phase Fee Complete Earned Original Contract 485,000.00 94.00 455,900.00 Amendment#1 80,000.00 100.00 80,000.00 Amendment#2 18,790.00 95.00 17,850.50 Total Fee 583,790.00 553,750.50 Previous Fee 548,900.50 Billing Current Fee 4,850.00 Billing Total Fee 4,850.00 Reimbursable Expenses R-Misc Expenses 9/26/2018 Williams Architects 0018746 13.86 R-Travel, parking and tolls 9/19/2018 Grogan, Heather Gas 22.01 9/19/2018 Grogan, Heather Gas 37.48 9/20/2018 Grogan, Heather Gas 36.33 9/20/2018 Grogan, Heather Enterprise 87.54 R-Hotel 9/20/2018 Grogan, Heather Hampton 183.68 Total Reimbursables 1.0 times 380.90 380.90 Billing Limits Current Prior To-Date Expenses 380.90 66,158.87 66,539.77 Limit 80,000.00 Remaining 13,460.23 Total this Contract $5,230.90 Total`this'fnvoice 35;230:90" :' DUE AND PAYABLE UPON RECEIPT Electronic Payments:SmithGroup,Comerica Bank (CMCA)#072000096,Account#1850611219 Project 22109 Carmel W Park Ph I Implementation B+/LS Invoice 0134198 Outstanding Invoices Number Date Balance 0133733 9/26/2018 5,186.43 Total 5,186.43 "BE GREEN"-to receive your invoices via e-mail, please contact Kim at the number above SmithGroup PM Jessie Fink DUE AND PAYABLE UPON RECEIPT Electronic Payments:SmithGroup,Comerica Bank(CMCA) #072000096,Account#1850611219 Page Approved. Include expenses with next SmithGroup invoice to client. Digitally signed by Jessie Fink Jessie Fink Dat:2018.09.2108:45:10 invoic@ Williams Architects -05'00' 500 Park Boulevard,Suite 800 Itasca,Illinois 60143.3169 #0051589 P:630.221.1212 F:630.221.1220 22109000/95/511.00 www.Williams-Architects.com September 13,2018 SmithGroupJJR, Inc. Project No: 2017-017 44 East Mifflin Street,Suite#500 Invoice No: 0018746 Madison,WI 53703 Project 2017-017 Carmel Clay, IN West Park"The Groves" SGJJR Project#22109.000 Professional Services from August J..2018 to August 31.2018 Task 97 Reimbursable Expenses Bill separately from fees. Copies of receipts must accompany invoice. Cellular phone expenses are not billable. Reimbursable Expenses Printing Expense 8/5/2018 W/E 08/05/18 Color Prints 7.0 Prints @ 0.82 5.74 815/2018 W/E 08/05/18 B&W Prints 7.0 Prints @ 0.44 3.08 8/19/2018 W/E 08/19/18 Color Prints 4.0 Prints @ 0.82 3.28 8/19/2018 W/E 08/19/18 B&W Prints 4.0 Prints @ 0.44 1.76 Total Reimbursables 1.0 times 13:86 13.86 , Total this Task $13.86 Total this Invoice $13.86 I j Outstanding Invoices i Number Date Balance ' 0018595 7/23/2018 2,842.40 0018630 7/23/2018 71.37 0018649 8115/2018 2,842.40 0018701 8/15/2018 50.80 ' 0018714 9/13/2018 2,842.40 Total 8,649.37 E-mail invoices to Accounts Payable Department at mdaccountspayAble(dsmithgroupitr.cQm and copy Jessie Fink at j jessle.fink(dismlthgM iir.com. Do not mail originals. 500 Park Boulevard, Suite 800 Itasca, Illinois 60143 • P 630.221.1212 F 630.221.1220 www.williams-architects.com Activity 'Report 'Job Summary-External 08/01/2018 to 08/05/2018 2017-017 Standard Pricing Carmel Clay Description Qty.x Charge C a e Small : Letter-Black&White 7 x 0.44 ea. 3.08 Small : Letter-Color 7 x 0.82 ea. 5.74 Totals For : 2017-017 -Carmel Clay $8.82 SeplalineArgos Printed on 8/6/2018 1 Activity'Report 'Job Summary-External 08/13/2018 to 08/19/2018 2017-017 Standard Pricing Carmel Clay Deacriotion Qty,x Charge Charge Small : Letter-Black&White 4 x 0.44 ea. 1.76 Small : Letter-Color 4 x 0.82 ea. 3.28 Totals For : 2017-017 -Carmel Clay $5.04 SepialineArgos Printed on 8/20/2018 1 Detailed Expense Report Monday,September 2018 9:23::36 AM ******SM ITHGROU P****** Employee 12849 Grogan,Heather Heather Grogan Digitally signed by Heather Grogan Date:2018.09.24 08:24:35-05'00' Signed Digitally signed by Jessie Fink Submitted Jessie Flnk Date:2018.09.25 11:25:03 Approved -05'00' REVIEWED By Gf-at 11:04 am,Sep 24,2018 Organization 03:12 Expense Report: EXP 22109000 R 2018-0919 Heather Grogan Report Date: 9/19/2018 Date Category Description Project Contract Phase or Bill Account Amount Task 9/20/2018 07-Room Hampton 22109 000 95 X 511.07 183.68 Charge Carmel W Park Ph I Implementation B +/LS 9/19/2018 08-Car Rental Gas 22109 000 95 ❑X 511.01 22.01 Carmel W Park Ph I Implementation B +/LS 9/19/2018 08-Car Rental Gas 22109 000 95 Qx 511.01 37.48 Carmel W Park Ph I Implementation B +/LS 9/20/2018 08-Car Rental Gas 22109 000 95 XQ 511.01 36.33 Carmel W Park Ph I Implementation B +/LS 9/20/2018 08-Car Rental Enterprise 22109 000 95 ❑X 511.01 87.54 Carmel W Park Ph I Implementation B +/LS Total Expenses 367.04 Total Due 367.04 v7.6.720(HGROGAN)- Page 1 of 1 HAMPTON INN NORTH/CARMEL HAMPTON INN CARMEL,12197 N.MERIDIAN ST CARMEL,IN 46032 United States of America TELEPHONE 317-843-1100 •FAX 317-705-9875 Reservations www.hamptoninn.com or 1 800 HAMPTON Grogan,Heather Room No: 200/SXQL Arrival Date: 9/19/2018 4:40:00 PM Departure Date: 9/20/2018 7:34:00 AM Adult/Child: 1/0 Cashier ID: SHONTEWILLIAMS Room Rate: 164.00 AL: HH# 175413702 BLUE VAT# Folio No/Che 412399 A Confirmation Number:80302794 HAMPTON INN NORTH/CARMEL 9/20/2018 7:34:00 AM DATE I REF NO IDESCRIPTION CHARGES 9/19/2018 1202295 GUEST ROOM _ $164.00 9/19/2018 1202295 SALES TAX $11.48 9/19/2018 1202295 HOTEL TAX $8.20 9/20/2018 1202441 MC*4579 ($183.68) **BALANCE** $0.00 Hilton Honors(R)stays are posted within 72 hours of checkout.To check your earnings or book your next stay at more than 5,000 hotels and resorts in 100 countries,please visit Honors.com Hampton hotels are all over the world.Find us in Canada,Costa Rica,Ecuador,Germany,India,Mexico,Poland,Turkey,United Kingdom,and United States of America.Coming soon in Italy and Romania. Page:1 ;PEIEDWAY 0007` f wbar t JIN 4-6-3 4 T RAN 911: 018- 9 : 17 AM pump RegU� a.r Unleaded GAS TOTAL $22 . 01. ._-TAX 0 : 00. _ f TOTAL $2-2 , 0-_1 Master Card card Num XXXXX XXXXXXX457 TERM : 00- 50- 0075750- 0- 1, TRANS 'TYPE : CAPTURE Li APPRf 909,16Z ENTRY METHOD : ICR 09/19/2018 09 : 16 : 21-7a 4 car.dholcler agrp_.es to pay to i5SLae:-r total .charges per the agreennent between Calhcl.dr-. sU : r COM MS MOBIL 314813 i 3819 E ,Washingt.On �i MARQUE I'TE MOBIL FiG5510E231001 3019 E WASHINGTON AV MADISON J, W I 53704 : 09/ 19/ 2018 745499277 06 : 10 : 27 ANS : X4579 , Mastercard INVOICE 094169 RUTH E091OZ PUMP# 1 , Regular 13 . 887G PRICE/GAL $2 . 699 FUEL TOTAL 37 . 48 � iCRED I T 37 . 48 Customer-activated Purchase/Capture Site #; 8808888889638633 Shift Number 1 Sequence Number 18893 Swiped APPROVED 689182 Tell us a6out Your visit ? rayexxo Mo6i 1visit, : . COM I I Casey ' s General Stare 43538 41.7 3 Chestnut St Le Roy, TL 61752 Date 0912012018 Ti 09 : 13 31 T i I Total Sale :6 . 33 SALE - Card Swiped Auth # 90021Z Merch # Approved 90021Z I SuppOr-t •the MuScul ar Dystrophy Assoc i at i on! j Donate inside or Text MDACAIQEYS To 41444 . Thank You 111 Please Come Again , 309-962-3280 Heather Grogan From: Customerservice@enterprise.com Sent: Thursday, September 20,2018 12:41 PM To: Heather Grogan Subject: ENTERPRISE RENTAL AGREEMENT 3JN3GY WISCONSIN,200 W BELTLINE HWY,MADISON,WI 537132608(608) 260-0063 RENTAL AGREEMENT REF# SUMMARY OF CHARGES 246603 3JN3GY Charge Description Date Quantity Per Rate Total RENTER TIME&DISTANCE 09/18- 09/20 2 - DAY $39.00 $78.00 GROGAN, HEATHER REFUELING CHARGE 09/18-09/20 $0.00 DATE&TIME OUT e � _ Subtotale�T $78.00 09/18/2018 04:40 PM Taxes&Surcharges DATE&TIME IN SALES TAX 09/18- 09/20 5.5% $4.36 09/20/2018 12:39 PM STATE RENTAL VEHICLE FEE 09/18- 09/20 5% $3.96 TITLE AND REGISTRATION FEES 09/18- 09/20 2 DAY $0.61 $1.22 BILLING CYCLE 24-HOUR Bill-To/ Deposits VEH #12018 FORD EDGE 61T4 DEPOSITS ($87.54) VIN# 2FMPK4K87JBB88627 Total Amount Due $0.00 LIC#AU16476 MILES DRIVEN 712 PAYMENT INFORMATION AMOUNT PAID TYPE CREDIT CARD NUMBER $87.54 Mastercard xxxxxxxxxxxx4579 i 1