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Home My WebLink About333409 12/14/18 `%' ^\ CITY OF CARMEL, INDIANA VENDOR: 372982 4 ONE CIVIC SQUARE THE RESERVE AT SPRINGMILL CHECK AMOUNT: $****32,708.00* ;?; CARMEL, INDIANA 46032 5702 KIRKPATRICK WAY CHECK NUMBER: 333409 ;ETON�� INDIANAPOLIS IN 46220 CHECK DATE: 12/14/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 202 4350900 102221 32,708.00 PER AGREE TO PMT OF P VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ALLOWED 20 ACCOUNTS PAYABLE VOUCHER Vendor# 372982 THE RESERVE AT SPRINGMILL IN SUM OF$ CITY OF CARMEL 5702 KI RKPATRICK WAY An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. INDIANAPOLIS, IN 46220 Payee $32,708.00 Purchase Order# ON ACCOUNT OF APPROPRIATION FOR Terms Engineering Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 102221 0 43-509.00 $32,708.00 1 hereby certify that the attached invoice(s),or 12/12/18 0 Agreement for Payment of wall repair at the $32,708.00 2200 202 2200 202 Reserve at Spring Mill bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wednesday, December 12, 2018 Jeremy Kashman Director I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Clerk-Treasurer � 'PA,. Coy- bAlc d LJ4 t Z) Kms•- �Jb . r zco lag p - "kWO r,� �,, ✓ Robert B. Hebert xw-ceP -V 04 tj 319 Millridge Drive 4717 Villa Mare Lane Indianapolis,IN 46290 Naples,FL 34103y�- tj1( w (317)581-0730 (239)643-3135 1 robertbhebert@comcast.net (317)753-6684 mobile From: Bill Norman bnorman@keelerwebb.com (V, Subject: The Reserve at Spring Mill II wall renovation update and substantial completion form Date: December 11,2018 at 1:37 PM . To: evans@thewellsteam.com, robertbhebert@comcast.net, stevesurette@gmail.com Gentlemen, Attached is a Substantial Completion statement. Today was a good day for considerable progress with sun and warmer temperatures. Bill WILLIAM M.NORMAN,P.E.,S.E. Licensed Structural Engineer Keeler-Webb Associates licensed in 29 States across the USA 486 Gradle Drive Carmel,Indiana 46032 Ph#317-574-0140 Cell#317-250-5141 www.keelerwebb.com ;KEELED- EBB ASSOCIATES Considling Engineers-l luniic^•Swrte°vrs TELEPHONE(317157"14D vrns a _�'rn9b�aii I 4M Gra dlc Drive Cearn,;I,friI 4&412 i December 11, 2018 Mr. Evans E.Wells Berkshire Hathaway HomeServices Indiana Realty Sentvia aural:eyan twaRsieqM,ci; bs�ibh_.ebtramGast reset' auttiatmar� Re.: THE RESERVE AT SPRINGMIH II Masonry Boundary Wall Renovation, Carmel, Indiana (wa7 located along the wast side of Illinois Streatiust south of 10M Street) KWA►No. 1804-010 CERTIFICATION TO SUBSTANTIAL COMPLETION OF WORK Deterlorated individu`ir[5rick units`and-morterjoints-i"f;e d of-repair-and-rep ca, ement in the masonry wall at The Reserve at Spring Mill II Subdivision are being addressed due to a poor wall cap, wire reinforcing corrosion and moisture absorptionlfreezingrspaliing. The joints have been repaired, the badly deteriorated bricks are being removed and replaced, and the new stone caps are on site and are being installed (see below): The work on the wall along Illinois Street (Sections 13 through 27 as identified in the Scope of Work) is substantially complete. The repairs and the stone wall caps are in progress of being completed, which will complete the work along Illinois Street The south wall along the parking lot of the medical facility(Sections No. 1 through 12 as identified in the Scope of Work)have yet to be fully completed with the required brick replacements and the new stone caps but the work is in progress. _„ {Iltllli_ }tt ResDectfullv submitted_ KEELER-WEBB ASSOCIATES William M. Norman, RE, SE i Registration Number 19300350,State of Indiana Ee Home (317)661-4563 1115116 Reserve at Springmill II Homeowners Association Attn Carol Weiss 366 Millridge Dr Indianapolis, In Repairs to masonry privacy wall Demo existing capstone. Daily clean work site and remove all debris Provide labor and materials to replace existing cap stone, some column caps, some deteriorated bricks and repair visible signs of deteriorated mortar joints. The material selected for the cap stone will be flat limestone from Spencer Indiana. Approximately 325 sections at (3"thick x 10"wide x 48" Length) with notched drip edge on lower side. Landscape repairs as needed East wall, (sections 13-27)—753x' $72=$58,21,6 Please note: Home owner,will select all textures,colors of materials. Equity Home Repairs will deliver material and all installation material required for complete project. If necessary,with written notice to all involved,we reserve the right to update or revise these terms,conditions at any time. A deposit of 30%and your signature is required to begin. �- ( n 14 Date: Customer signature — X + Car eiss Date: 1 8. Contractor signature "�W&- SteveS�urette " !�"Fri;Yom`.��9 0' '�"�.•"�T'r� ! a' L j vd+ E Ze r, iii` l�1%o4s KEEL.ER-WEBB ASSOCIATES DATE CONSULTING ENGINEERS 486 GRADLE DRIVE December 5, 2018 CARMEL,INDIANA 46032 (317)574-0140 1804-010B INVOICE TO: Mr. Evans E. Wells RESERVE AT SPRINGMILL II Sent via e-mail: evans thewellsteam.com TERMS: ALL INVOICES ARE DUE WITHIN 30 DAYSOF BILLING.PAST DUE INVOICES ARE SUBJECT TO COLLECTION. COST OF COLLECTION&ATTORNEY FEES WILL BE PAID BY THE CLIENT.PARTIES AGREE THAT ALL ACTIONS FOR COLLECTION SHALL BE FILED&MAINTAINED IN MARION COUNTY INDIANA. CHARGES AND CREDITS AMOUNT KWA Project No.: 1804-0106 December 5, 2018 For PROFESSIONAL ENGINEERING SERVICES RENDERED TO DATE for meetings, site survey and measurements, produce a scope of work from the survey, bid form, contact masonry companies, and for consultation time involved, our FEE TO DATE is as follows: Engineering (100%) ................................................................. 3600.00 AGREED SUM 7200.00 _ P Total amount due to date $3,600.00 Please refer to Invoice# 9804-010B with payment. Federal Identification#35-9628275 KEELER-WEBB ASSOCIATES Thank You AN AGREEMENT FOR PAYMENT OF PROJECT COST ® This Agreement entered into by and among the Reserve at Spring Mill—Section II Homeowners Association, (the"Association"); and the City of Carmel, Indiana, by and through its Board of Public Works and Safety, (the "City"). WITNESS THAT: WHEREAS,the Association is responsible for maintaining the masonry privacy wall located on its border with Illinois Street (the "Wall"); and, WHEREAS, the Wall needs to be repaired and recapped; and, WHEREAS,the Association estimates the cost of designing,repairing, managing and recapping the Wall (the"Project")to be Sixty Five Thousand Four Hundred Sixteen Dollars ($65,416.00); and, WHEREAS, the City is willing to pay one-half(1/2) of the cost of the Project,not to exceed Thirty Two Thousand Seven Hundred Eight Dollars($32,708.00). IT IS THEREBY AGREED by and between the parties as follows: 1. The Association agrees to enter into a contract with a reputable contractor to complete the Project. 2. The Association agrees to execute a Consent to Encroach Agreement with the City for Project improvements that are located within the City's right of way. 3. The City and the Association agree that the design, scope, implementation, construction, and contract administration of the Project is the sole responsibility of the Association, and that the City bears no responsibility as to the design, construction, or completion of the Project. X:\joberlander\Contracts\Reserve at Spring Mill Section 11 HOA Project Cost Agreement.docx r �v•• 4. All costs of the Project shall e paid by the Association. ,®n eparta com let>of of tl e roj ct, he Assoc%atsonamay-Fle veriYfied-clauns vitfidM Cr : for reimbwrseinent�,u��'to��3�2�708�K00� 5. The Association, acknowledges and represent as follows: a. The Association, and/or its representatives will be solely responsible for the design and implementation of the Project. b. The sole purpose of this Agreement is for the City to assist in paying part of the cost for the Project as selected, designed, constructed, and managed by the Association. c. By providing assistance to the Association in paying part of the cost of the Project,the City shall not be deemed to have accepted any future jurisdiction or maintenance duties for the Wall, nor shall the City's participation in the funding of this Project be deemed as an admission or assumption of liability for any future Wall-related maintenance within the Subdivision unless the City has any such duties prior to the date of execution of this Agreement. d. The Association represents and warrants that it has the authority to contract with the Contractor to perform the work for the Project, including lawful means for ingress and egress to the Project,the authority to place and operate the equipment for the Project, and the use of land that is necessary to complete the Project. 6. The Association agrees to indemnify and hold harmless the City for any and all liability which might result from the construction of the Project, and any and all claims that may be brought against the Association or the City arising out of the design, implementation and X:\joberlander\Contracts\Reserve at Spring Mill Section 11 HOA Project Cost Agreement.docx conclusion of the Project, it being the understanding of the parties that the Association shall be solely responsible for any and all indirect or direct liability to any person or entity resulting from the Project, excluding liability for claims due to acts or omissions of the City. 7. The Contractor for the Association shall maintain in full force and effect, during the term of the Project, general insurance insuring the Contractor, the Association and the City for liability and claims from third parties up to One Million Dollars ($1,000,000)per person and Three Million Dollars ($3,000,000)per occurrence. The City shall be provided a Certificate of Insurance showing such coverage prior to the Project. 8. The City shall have the right to access the site of the Project, and shall be informed of the progress of the Project. Representatives of the City may inspect the Project, but have no duty to change, alter,redesign or take any acts concerning the construction of the Project,other than to assure that the reimbursement payments described above are due and owing for a portion of the work which has been completed. 9. Should the project be altered, amended, or terminated at any time during the course of the Project,the City shall only be liable for its one half(1/2) share of the part of the Project that is completed, up to Thirty Two Thousand Seven Hundred Eight Dollars ($32,708.00). 10. The City shall not have any duty with respect to the Project other than issuing reimbursements to the Association as set out above. 11. This Agreement constitutes the entire agreement between the Association and the City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. X:\joberlander\Contracts\Reserve at Spring Mill Section 11 HOA Project Cost Agreement.docx ALL OF WHICH IS AGREED by and between the parties on the dates set out herein. 41- APPROVED b the Reserve at Spring Mill—Section II Homeowners Association this 2�day of o% , 2018. RESERVE AT SPRING MILL—SECTION II HOMEOWNERS ASSOCIATION, INC. By Cab nh/ Printed: 6W.DL U/E055 Title: President, Reserve at Spring Mill—Section II Homeowners Association ATT ST: By: Printed: Roe<wr Ea< Title: Reserve at Spring Mill—Section II HOA Board Member 4-r Approved and Adopted this day of Q C Q 20 . CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: a 6 � 0 Vy- James Brainard, Presiding Officer Date: Mary Mmber D ate: Lori S. W t n, %ember/ Date: oZ I S I X:\joberlander\Contracts\Reserve at Spring Mill Section 11 HOA Project Cost Agreement.docx ATTEST Christine S. Pauley,Clerk-Tre sure Date: X:\ioberlander\Contracts\Reserve at Spring Mill Section 11 HOA Project Cost Agreement.docx