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HomeMy WebLinkAboutHumane Society for Hamilton County/Police/60,915/City of Carmel Service Agreement - 2019Humane Society for Hamilton CountyQ�`�`, City of Carmel Service Agreement — 2019 :JAO This Agreement is entered into by the City of Carmel, Indiana, a municipal corporation (hereinafter referred to as the "City"), and the Humane Society for Hamilton County, Inc., an Indiana not-for-profit corporation (hereinafter referred to as the "Society"). WITNESSETH: WHEREAS, the Society operates a shelter caring for the unwanted, abandoned and abused animals of Hamilton County located at 1721 Pleasant Street, Suite B, in Noblesville, Indiana; WHEREAS, by law, the City is required to provide shelter to unwanted animals for seven (7) days; and WHEREAS, the Society and the City wish to set forth an arrangement by which the Society will provide services to residents of the City. NOW THEREFORE, in consideration of the mutual covenants and conditions set forth below, the parties agree as follows: 1. Term: The original term of this Agreement shall be from January 1, 2019 to December 31, 2019. 2. Definitions: a. "Unwanted animal" is defined as "(1) an animal delivered to the Society by a law enforcement officer of the City; or (2) an animal which is delivered to the Shelter by a resident of the City, which is not owned or controlled by the resident, but is delivered by the resident in order that the animal may be treated humanely; or (3) an animal delivered to the shelter by its owner, who resides within the City. (4) an animal delivered to the shelter by a representative of a business located in the City where an animal has been abandoned. b. 2019 Daily Cost of Care is calculated at $12.63/day. This does not include the cost of any life-saving or emergency medical care. 3. Services Provided: The Society will provide shelter and care for unwanted animals, and the City agrees to compensate the Society for the first seven (7) days of care of all such animals. Any costs of care of unwanted animals beyond the initial seven (7) day period will be born by the Society. The Society covers 100% of the cost to spay or neuter all unaltered animals adopted from the shelter. The Society also covers the cost of life-saving medical care for stray and owner surrendered pets with EXCEPTIONS ARE NOTED IN SECTION 5. 4. Reimbursement for Services: In exchange for the services provided by the Society under this agreement, the City agrees to pay the Society the amount of $60,915 in twelve (12) equal installments of $5,076 commencing in January, 2019. Neither party will be penalized at year end should the number of animals exceed the annual budgeted amount, nor if the number of animals is less than the budgeted annual amount. 5. Reimbursement for Animals Brought to the Society y Animal Control/Law Enforcement Under the Following Circumstances: The City will appropriate additional funds required to cover the Society's costs to care for the following animals: a. Animals seized and held at the shelter per the request of Law Enforcement/Animal Control or the Prosecutor's Office. The Daily Cost of Care, and any life-saving or emergency medical care the Society deems necessary during that hold period, will be billed to the City with reimbursement required within 30 days. Animals held at the 2 shelter over 7 days will receive vaccinations to prevent the spread of disease within our facility unless proof of vaccines is presented to the Society. The cost of vaccinations will also be charged to the City. The City may seek reimbursement from the owner via applicable citation(s) or bonding fees as they see fit. b. Pet's Owned by Incarcerated Owners. The Society DOES NOT cover the Daily Cost of Care OR medical care for pets owned by incarcerated owners. It is the responsibility of Law Enforcement/Animal Control to ensure the proper documentation is signed by the owner at the time of arrest stating the animal will become the property of the Society if not claimed by the owner, or another representative that Law Enforcement/Animal Control has given permission to the Society to release the pet to, within 10 days of the arrest. If the owner pays the Society in full for all fees due at the point the pet is returned, the City will not be charged. If, however, these fees are not paid by the owner or a representative of the owner at either 1) the point the pet is returned or 2) because the animal is not claimed within 10 days and becomes the property of HSHC, the Society will bill the City for the Daily Cost of Care and any additional medical expenses incurred for the duration of the animal's time at the shelter with reimbursement required within 30 days. Under no circumstances are the pets of incarcerated owners to be remain at the shelter beyond the 10 day period. The City may seek reimbursement from the owner via applicable citation(s) or bonding fees as they see fit. Owned pets brought to the Society for "safe -keeping" due to emergency hospitalization of the owner or pets involved in a car accident. The Society will cover the Daily Cost of Care for such animals as a service to the community for a period of 7 days. It is the responsibility of Law Enforcement/Animal Control to ensure the owner, or a representative of the owner, makes arrangements to pick up the pet by Day 8. If for any reason the pet is not claimed by Day 8, the Society will charge the City the Daily Cost of Care per day until the pet is claimed. If the owner's pet requires emergency or life-saving medical care upon arrival or during their time in the Society's care, that cost will be billed to the City for reimbursement within 30 days—and then Law Enforcement/Animal Control can make arrangements for the owner to reimburse the City of so desired. d. Owned pets brought to the Society for "safe -keeping" due situations involving domestic violence, house fire, or other natural disaster resulting in the displacement of the owner and their pets. The Society will cover the Daily Cost of Care and provide emergency medical care for such animals as a service to the community with the time frame determined on a case by case basis. The Society will coordinate with Law Enforcement/Animal Control to establish a date on which the pet will be reunited with its owner. 6. Reports and Audits: The Society will provide the City with regular reports regarding the unwanted animals delivered to the Society and will cooperate with any audit required by state or federal law, the City, the County, and/or the Indiana State Board of Accounts or their respective designees. 4 AGREED to this _2 day of _December , 2018. HUMANE SOCIETY FOR HAMILTON COUNTY etiezza ji�evtAj Date: December 2, 2018 Signature of Authorized Representative Humane Society for Hamilton County Date: Date: Date: 10606507.1 (OGLETREE) Rebecca Stevens, President and CEO Printed Name and Title of Authorized Representative Signature of Authorized Representative Printed Name of Authorized Representative Signature of Authorized Representative Printed Name of Authorized Representative Signature of Authorized Representative Printed Name of Authorized Representative 61 f� Approved and Adopted this li day of cem CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: A4 N�� James Brainard, Presiding Officer Date: ATTEST• Christine S. Pauley, Cler -Treas er Date: z �/l SIL