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Home My WebLink AboutCrossRoad Engineers, P.C./Eng/Adl Serv #2/60,000/2019 On-Call Plan ReviewCrossRoad Engineers, P.C. Engineering Department - 2018 Appropriation # 43-401-00,43-509.00 Fund; P.O. #102110 Contract Not To Exceed $60,000.00 �e I J ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreementfl) entered into by and between the City of Carmel and CrossRoad Engineers, P.C. (the 'Professional'), as City Contract dated February 7, 2018 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: f s James Brainard, Presiding Officer Date: Ann Date: Lori S. 4 atso , mb Date: t �. ATT T: istine Pauley, Cle-Treasur r ^/ Date: Mrmtf* a\ProfS. &C &SW3\F #i—iog\20ISC—Ad E,$i aASA 2019 ()n -Call Flan R111—dw-11/16MIS 2:37 P\fl CrossRoad Engineers, P.C. Author ed Signature Trent E. Newport Printed Name President Title FID/TIN: 35-1963331 Last Four of SSN if Sole Proprietor: Date: 11/30/2018 November 13, 2018 Mr. Jeremy Kashman, City Engineer City of Carmel One Civic Square Carmel, IN 46032 RE: On -Call Plan Review Updated Consultant Fee Request Dear Mr. Kashman, We have prepared this updated proposal to continue providing professional services for the City of Carmel. CrossRoad Engineers will provide these services as an extension of the City Engineer's staff on an hourly basis. The specific service we shall provide per this scope includes the technical drainage review of developer -prepared plans as your office requests in conjunction with private developer related projects. Our November 1, 2018 invoice of $3,860.00 reduces the remaining balance of PO #33451 to $26,554.28. To continue work through the calendar year of 2019, I formally request an additional amount of $60,000 be added to the contract ceiling against which we would invoice. This amount is based on the workload already performed and projected by our office, utilizing the average monthly invoice over the 2018 calendar year and expectations that the intensity of submittals will remain steady. We will continue to work as efficiently as possible to minimize the City's expenditures on these developer -driven projects. Should at any time during the 2019 calendar year, the supplemental amount be depleted, we shall contact you immediately to request additional funds for these services. Our 2019 Hourly Billing Rates that we will be using for work performed through December 31, 2019 are attached for your reference. We appreciate the City's trust in our ability to provide these services and look forward to continuing working closely with your staff and helping you keep the ever-growing list of projects moving through your office. If you should have any questions or need any further information. Please do not hesitate to call me. Sincerely, CrossRo d Engineers, P.C. J410 Gregory i o, P.E. Vice President Enc. Exhibit /4 d 3417 SHERMAN DR, BEECH GROVE, IN 46107 // 317.780.1555 // CROSSROADENGIN EERS.COM HOURLY BILLING RATES PERSONNEL CLASSIFICATION HOURLY RATE DESIGN Director $ 155.00 Senior Project Manager 135.00 Project Manager 120.00 Project Engineer 105.00 Assistant Project Engineer 90.00 CADD Manager 105.00 CADD Technician 90.00 Assistant CADD Technician 75.00 R/W Manager 110.00 R/W Buyer 155.00 INSPECTION Director $ 155.00 Resident Project Representative 120.00 Asst Resident Project Representative 110.00 Project Inspector 100.00 Assistant Project Inspector 80.00 SURVEY Survey Manager $ 125.00 Assistant Survey Manager 90.00 Survey Crew - 1 Man 110.00 Crew Chief 90.00 Field Man 70.00 Researcher 85.00 Survey Technician 90.00 Mileage (per mile) $ 0.52 Other Direct Costs at cost +15% Rates Effective through December 2019 CROSSRORO ENGINEERS, PC 3417 SHERMAN DR, BEECH GROVE, IN 46107 // 317.780.1555 // CROSSROAD ENG INEERS.COM Exhibit zo-FL CkofCarel TAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER PLEASE INVOICE IN DUPLICATE FEDERAL EXCISE TAX EXEMPT 102110 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, Alp CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 VOUCHER, DELIVERY MEMO, PACKING SUPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 11/14/2018 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. 068025 2019 On -Call Plan Review; Contract Date 02.07.18 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032 - BEECH GROVE, IN 46107. Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 30995 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund., 2200 Motor Vehicle Highway Account: 43401.00 1 Each ASA 2 - 2019 On -Call Plan Review Account: 43-509.00 1 Each Send Invoice To.- City o:City Engineering's Office Kate Lustig ASA 2 - 2019 On -Call Plan Review G () FCgq� A. $37,900.00 Sub Total $22,100.00 Sub Total $37,900.00 $37,900.00 $22,100.00 $22,100.00 1 Civic Square Carmel, IN 46032- #Y�//''`►�'j PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $60,000.00 SHIPPING INSTRUCTIONS ' Alp VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN •C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL "THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194` AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 102110 CLERK -TREASURER