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Home My WebLink About333612 12/14/18 y°t-C�qM CITY OF CARMEL, INDIANA VENDOR: 363028 ® !• ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: $*****4,739.87* CARMEL, INDIANA 46032 PO BOX 199114 CHECK NUMBER: 333612 INDIANAPOLIS IN 46219 CHECK DATE: 12/14/18 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 854 4359025 2018036 82.37 ARTS DISTRICT FESTIVA 1203 4359003 101364 2018040 4,657.50 EVENT PLANNING SERVIC VOUCHER NO. WARRANT. NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) Vendor# 363028 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER VICTORY SUN INC IN SUM OF$ CITY OF CARMEL PO BOX 199114 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. INDIANAPOLIS, IN 46219 Payee $4,657.50 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 101364 2018040 43-590.03 $4,657.50 1 hereby certify that the attached invoice(s),or 10/10/18 2018040 PUBLIC RELATIONS AND MEDIA $4,657.50 1203 101 1203 101 PLANNING:SEPTEMBER 2018 bill(s) is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wednesday, December 12,2018 'Y' Heck, Nancy Director I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer Victory Sun Inc. P.O:,Box 1.99:11.4- �. I::C..� Q .R :Y S -U N Indianapolis,.IN 46219 : i s I.N c E v E N:T s:. . . PR. ADVE-aT vdIesQa wearevictorysun.com INVOICE BILL TO INVOICE:#:2018040 Megan McVicker. . DATE.-10/10/2018 City of.:Carmel DUE-DATE, 11/09/201.8 One Civic.Square TERMS Net 30 Carmel, IN .46032 ! DATE PRODUCT/SERVICE AMOUNT 09/01/201.8 Public.Relations:&Media Planning ::4,6.57:50 . . September:2018: . --------------- BALANCE DUE $4,657:50 0 Thank you for choosing Victory Sun; Winning relationships make you THE star! Victory Sun Inc. City of Carmel Activity: September 2018 Activity Date Product/Service Memo/Description Duration Amount Public Relations: Media Review D0317 invoices,email sales rep questions;forward invoices to MM 09/04/2018 Buys for processing and payment(AOW&Arto) 0.5 45.00 Public Relations: 09/04/2018 Research Email WITS re:August data 0.25 22.50 Public Relations: Event OF:Complete map for placement and email it to JS with notes re: 09/04/2018 Logistics Endeavor 2 180.00 09/05/2018 Public Relations: Email OF:JS-Matt the Miller table count and status of band invoice for payment 0.25 22.50 Public Relations: Event 09/05/2018 Logistics OF:Polka Boy invoice and email to JS to be processed and paid 0.25 22.50 Public Relations: Media 09/05/2018 Buys Carmel on Canvas:Write copy,work with WFYI re:schedule 0.75 67.50 Public Relations: Event OF: HCHD vendor paperwork;email JS for contact names,complete 09/05/2018 Logistics paperwork and email to county dept. 0.75 67.50 OF:VD re:no volunteer needs for the event;advise on how to respond to 09/07/2018 Public Relations: Email the individual who expressed interest 0.25 22.50 Public Relations:Social 09/07/2018 Media 9/3-9/7 2.75 247.50 09/07/2018 Public Relations: Email VD re:IUHNH sponsorship 0.25 22.50 Public Relations: Event OF:Complete table,tent,chair,linen count and send order to Party Time 09/07/2018 Logistics rental 1 90.00 Public Relations: Event 09/07/2018 Logistics OF:Order generator and spider box 0.25 22.50 Public Relations:Event OF: Email with street dept team confirming DOE and resources.needed 09/10/2018 Logistics before event 0.5 45.00 Public Relations:Art 09/10/2018 Direction OF:Edits to 2017 map for 2018,scan,send to graphic designer for updates 0.5 45.00 09/10/2018 Public Relations: Email KA re:new date for Chinese Mooncake event as per Twitter question 0.25 22.5 09/11/2018 Public Relations: Email OF:ML,NH,JS draft of parking map 0.25 22.50 Public Relations: Event OF:Emails with Party Time Rental re:DOE timeline as it relates to not 09/11/2018 Logistics being allowed to close the road until 1 pm 0.5 45.00 Public Relations: Event 09/12/2018 Logistics OF: Email Hubbard and Cravens re:ATC District 0.25 22.50 09/13/2018 Public Relations:Email OF:Pedcor team re:pet policy 0.25 22.50 Public Relations:Phone 09/13/2018 call OF:Sunbelt to confirm order was received 0.25 22.50 Public Relations:Social 09/14/2018 Media 9/10-9/14 2.75 247.50 Public Relations:Art OF:Email JS and ML re:omit parking option on map and send edit to 09/14/2018 Direction graphic designer to make change 0.25 22.50 Public Relations: -T 109/14/2018 Proof/Review OF:News Release;email to ML&edit 0.5 45.00 Public Relations:Art 09/17/2018 Direction OF:Email from and to JS,ML re:edit/changes to parking map 1 90.00 Public Relations: Event OF:Quantity of signs,stakes and trash boxes needed;email MM to 09/17/2018 Logistics coordinate 0.75 67.50 OF:Emai s JS re:space needed to unload event supplies;Mike at Pe cor Public Relations: Event re:stage location and fountain turned off;street Dept re:quantity of 09/17/2018 Logistics cones and people gates needed with diagram 1 90.00 Public Relations:Event 09/17/2018 Logistics OF:Phone call and email to JS re:unloading and store materials 0.25 22.50 09/17/2018 Public Relations: Email OF:Answer MM questions about signage/trash boxes 0.25 22.50 Public Relations: Event OF: Review email from JS re:wording about road closures and send her 09/18/2018 Logistics corrections/clarifications 0.25 22.50 Public Relations:Phone 09/18/2018 call OF:VM from and return Frank, Polkaboy's call 0.25 22.50 Public Relations:Phone 09/18/2018 call OF:ML re:media hit with Polkaboy and hard closure on Veteran's Way 0.25 22.50 09/18/2018 Public Relations: Email OF: Street Dept.and ML re:hard closure at event 0.25 22.50 Public Relations: Event 09/18/2018 Logistics OF:Email Polkaboy list of band to verify for parking 0.5 45.00 Public Relations:Media 09/18/2018 Relations OF:Suggest food feature for Oktoberfest WTHR piece 0.25 22.50 Public Relations: Event 09/18/2018 Logistics OF:Emails w/MM re:supplies from garage 0.25 22.50 Public Relations: Event OF:Confirm new band member;alpha list of band members sent to City 09/18/2018 Logistics Center team to ensure access to parking 0.5 45.00 Public Relations: Event OF:Phone call to street department re:cones,people gates and hard 09/19/2018 Logistics closure 0.25 22.50 Public Relations:Event 09/19/2018 Logistics OF:DOE timeline development,apply edits and notes from 2017 version 0.5 45.00 09/19/2018 Public Relations: Email AOW:Volunteer info to MM,VD 0.5 45.00 Public Relations: Event 09/20/2018 Logistics Create directional map for Polkaboy,scan and send to band 0.5 45.00 Public Relations: Media 09/20/2018 Buys Email WITS rep VIP room giveaway for LNOM promo 0.25 22.50 Public Relations:Event OF:Load materials,create no parking signs,at City Center to set-up no 09/20/2018 Logistics parking signs 3 270.00 Public Relations:Media - 09/20/2018 Buys LNOM: Promo,WTTS VIP Room;purchase gift cards for giveaway 0.5 45.00 Public Relations: Event OF:Email Pedcor team re: POA on arrival for DOE:Phone call with JS re: 09/20/2018 Logistics clarify time trucks can pull-in 0.25 22.50 Public Relations: Media LNOM:Package info and gift cards for W-ITS VIP giveaway and mail to the 09/21/2018 Buys station 0.5 45.00 Public Relations:Phone 09/21/2018 call OF:2 phone calls with Sunbelt re:delivery of generators 0.25 22.50 09/21/2018 Public Relations: Email OF:JS re:troubleshoot late move in time for vendor beer truck 0.25 22.50 Public Relations:Social 09/21/2018 Media 9/17-9/21 2.75 247.50 09/21/2018 On-site Event OF:Serve on site for event set-up.,execution&tear-down 13 1,170.00 Go on-site because vendor had not torn-down tents etc.;emai s With Pedcor Team;emails NH, ML and Pedcor team;direct traffic,move chairs Public Relations: Event and tables,clear debris from stage;email recap to NH,ML and Pedcor 09/22/2018 Logistics team 4.25 382.50 09/23/2018 Public Relations:Email NH&ML re:Incycle email 0.25 22.50 09/24/2018 Public Relations:Email OF:Party Time Rental 0.5 45.00 Public Relations:Event OF:Phone calls,emails w/Sunbelt and Pedcor team re:generator still on- 09/25/2018 Logistics site(activity.includes 9/25&9/26) 0.5 45.00 Public Relations:Social 09/28/2018 Media 9/24-9/28 2.5 225.00 4,657.50 Key Abbrev. Term Arto Artomobilia AOW Art of Wine ATC Alcohol Tobacco Comission BPW Board of Public Works BR Broad Ripple BRAF Broad Ripple Art Fair CADD Carmel Arts&Design District CCC Carmel City Center DOE Day of Event FB Facebook IN Indiana IUHNH IU Health North Hospital HCHD Hamilton County Health Department JOTM Jazz on the Monon JB Josh Baker JL John Leonard JS Jimia Smith LNOM Late Night on Main KA Kayla Arnold ML Melanie Lentz MM Megan McVicker MOKB MOKB is the name of the company NH Nancy Heck OF Oktoberfest mtg meeting POA Plan of Action POP Point of Purchase ROS Run of Station VD Valery Delong WFYI WFYI WTTS WTTS VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) Vendor# 363028 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER VICTORY SUN INC IN SUM OF$ CITY OF CARMEL PO BOX 199114 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. INDIANAPOLIS, IN 46219 Payee $82.37 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 2018036 43-590.25 $82.37 1 hereby certify that the attached invoice(s),or 10/10/18 2018036 REIMBURSEMENT FOR PURCHASES FOR $82.37 1203 854 1203 854 CLIENT bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wednesday, December 12,2018 'Y• Heck, Nancy Director I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer lidtw, o I> P.O. Box 199114 j7i VICTORY 5 Indianapolis, IN 46219 PR ADVERTISING EVENTS vstles@wearevictorysun.com INVOICE -Su To .INVOICE# 2018036 Megan McVicker DATE 10/10/2016 City of Carmel DU.E D►T_E 11/09/2018 One Civic Square TERMS Net 30 Carmel, IN 46032 09/21/2018 Pumham for tit 62.37 See detailed expense report BALANCE DUE $V.37 0 L �0 Pd� RmV�sa Gn U VI Thank you for choosing Victo�y Sun. Winning relationships make yoga THE star? EXPENSE REPORT PURPOSE:Carmel Arts&Design District AOW related expenses EMPLOYEE INFORMATION: Name: Victory Sun Inc Position: Contract Partner PO BOX 199114 Indianapolis,Indiana 46219 SSN/Employee I.D.:Federal ID#2MW2552 09/21/18 toe and water for on-site $8.96 $8.96 09/21/18 Staff Dinner for Oktoberfest $45.29 $45.29 10/05/18 LNOM Staff Dinne $28.12 $28.12 $0.00 $0.001 $0.00 $73.41 $0.001 $0.001 $8.96 Totall $82.37 Approved: Notes: vocr DI( SPEEDWAY 0005351-Indianapolis MATT THE MILLERS TAVERN 6302Rockville Road 46214-3919 11 W. City Center Drive (317)244-5621 9/21/2018 10:36:54 A 317-805-1860 Trans# 7143220 Reg: 2 Lisa B. Server: HOST DOB: 09/21/2018, 06:48 PM 09/21/2018, 3 PEPSI:DT 20z„ NR SINGLE 5.37 Table 10/1 3/30015 1 SODA NO FLAVORS 20Z I GIF -0.79 2 COKEr DT 16z CN SINGLE 2.58 SALE 1 16z'CN B1G1F$1 .00 -0.29 1 ICE 7LB BAG SINGLE 2.09 M/C 3145744. Card Sub. Total: $8. 6 Magnetic c r Tax: 8 Card-:Entry Method'.-. S Total . $9.44 Approval : 021078 Debit ` ._ $9.44 Change-- - - - - --, ,•$0:00 .<...., Amount: $40.29 CARD TYPE: De it _ + Tip: 'Card Num ;ENTRY METHOD: 1p Card; = Total: - � TRANS TYPE: SALE APPROVAL CODE: 605814 I agree to pay the above total amount according to the USD$-.9.44 card issuer agreement. A MOOONOW 000042203 Use would appreciate your I Verified by PIN comments and feedback by - ,i-iting our website at ��jwww.mtmtavern.com wWw.speedway,,.co�� =11 �" 1hank you for dining with us i — and we hope to see you soon I GUEST COPY on. O vv �0azbeaux P Lf: izza „. :B W MAIN S CARMEL, IN 46032 317.848.4488 WW.bazbeaux.com W Sewer: PM/CASH (1-6 Station ID: 10 01014440 Named: styles, vanessa 7:37:40 PM 10/5/2018 Exp A100059W TroutD: 827818292655 Amount $ 28.12 add Tip Total 18%=5.06 20%=5.62 25%=7.03 ILY_, �`'(`�' C ,stoma COPY