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Home My WebLink AboutBPW 3-7-18Board of Public Works and Safety Meeting Minutes Wednesday, March 7, 2018 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Board Member Burke called the meeting to order at 10: 03 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley and Deputy Clerk Jacob Quinn Mayor James Brainard was not present. MINUTES Minutes for the February 21, 2018, Regular Meeting were approved 2-0 BID/QUOTE OPENINGS AND AWARDS Bid Award for Roundabout Improvements City Center Drive and 3rd Avenue SW (16 -ENG -108); Jeremy Kashman, City Engineer, presented that American Structurepoint, Inc was the lowest and most responsive bidder. Board Member Burke moved to award the bid to American Structurepoint, Inc in the amount of $313,249.00. Board Member Watson seconded. Motion approved 2-0. Bid Opening for Sale of Property at 3348 Foster Ridge Lane; Jim Crider, Director of the Department ofAdministration. There were no bids submitted for this project. Bid Opening for Used Police Cars; Board Member Burke opened the quotes and read them aloud: Contractor Chicago Motors $55,307.00 Bid Opening for Brookshire Golf Clubhouse & Bath House/Pool; Board Member Burke opened the quotes and read them aloud: Contractor Bid DEMOLITION Denney Excavting $140,400.00 Renescent $114,185.00 Crider & Crider $137,700.00 EARTHWORK & SITE UTILITIES Millenium $850,000.00 Crider & Crider $640,230.00 BUILDING & SITE CONCRETE Patterson Horth $1,159,500.00 Shiel Sexton Concrete $1,037,000.00 Gibraltar $1,077,000.00 MASONRY Purdy LLC $600,000.00 STRUCTURAL STEEL & MISC METALS Indiana Steel Fabricating $658,000.00 Structural Steel Services $548,900.00 JL Walter $568,46600 Lenex Steel $935,000.00 GENERAL TRADES $1,067,412.00 PKS Construction $865,000.00 Gibraltar $879,000.00 JC Ripberger $1,095,000.00 ROOFING Amos Exteriors $285,475.00 Fredricks Inc $265,000.00 DRYWALL. FRAMING & ACT Glenmark $1,067,412.00 Performance Contracting Inc $799,000.00 ARCHITECTURAL WOODWORKING Fredricks, Inc $480,982.00 FLOORING Blakleys $168,060.00 CDI $214,428.00 Jack Laurie Group $195,632.00 PAINTING Midwest Decorating $108,375.00 POOLS Spear Corporation $636,527.00 Buddebbaum & Moore $598,000.00 ELEVATOR Otis $113,390.00 TKE $117,000.00 FIRE PROTECTION Brown Sprinkler $92,000.00 Dalmation $106,900.00 Ryan Fire Protection $168,000.00 PLUMBING Ferrer Mechanical $305,000.00 DEEM $265,400.00 HVAC DEEM $469,200.00 ELECTRICAL Gaylor $480,897.00 Edwards Electrical & Mechanical $583,240.00 ASPHALT PAVEMENT Baumgarter & Company $290,741.00 Harding $247,918.00 LANDSCAPING No Bids FOOD SERVICE EQUIPMENT Stafford Smith $169,818.00 C&T Design $166,795.00 Great Lakes Hotel Supply $200,557.00 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-03-07-18-01; Rose Senior Living at Grand & Main; Erosion Control; Board Member Watson seconded. Request approved 2-0. Resolution BPW-03-07-18-02; Jackson's Grant on Williams Creep Section 3; Streets/Curbs/Walks/Signs/Asphalt Path; Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($313,249. 00); 3rd Avenue and City Center Drive Roundabout — Construction Inspection; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; C HA Consulting; ($32,700. 00); 96`h Street and Keystone Parkway — Box Culvert Design; Additional Services #7; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($279,350.00); 136`h Street Path — Range Line Road to Keystone Parkway (Stadium Drive) - Design; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; RQAW Corporation; ($199,850.00); Main Street and 4rh Avenue NE Roundabout - Design; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; USI Consultants; ($58, 000.00); Shelborne Road Path —106`h Street to 116`h Street — Construction Inspection; Additional Services #2; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction; ($3,288,2 70. 00); 3rd Avenue and City Center Drive Roundabout — Construction; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Tenzinga, LLC; ($16,160.00); Performance Management System — Sworn Personnel and Leadership Development; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Victory Sun, Inc; ($55, 000.00); Event Planning Services; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Bartlett Tree Experts; ($75, 000.00); Tree Work — Urban Forestry; Additional Services; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Duke Energy Indiana, LLC; ($122,863.70); Monon Boulevard Utility Reimbursement Agreement; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Bright Equipment, Inc; ($196,189.98); Bobcats, Mini - Excavator and Attachments; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Vive Exterior Design, LLC; ($48,400. 00); Snow Removal at Various Locations; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Emergency Radio Service, LLC; ($8,250. 00); Siren Maintenance; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Nelson Alarm Company; ($1,465. 00 Per Month); City Alarm Monitoring — March 2018 Through December 2018; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Trugreen; ($146,199.00); Fertilization Treatments; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Morphey Construction; ($100,24 7.9 7); Shelborne Trail and 96`h Street Trail — Project #16 -ENG -73; CO #1; Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Morphey Construction; ($82, 000.00); Shelborne Trail and 96`h Street Trail — Project #16 -ENG -73; CO #2; Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Late Night on Main; October S, 2018; 2: 00 p. m. — 2: 00 a. m.; Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Firefighters on Main Concert; May 30, 2018; 5:00p. m. —11:00 p. m.; Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Late Night cn Main; May 25, 2018; 2: 00 p.m. — 2: 00 a. m.; Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Late Night on Main; July 7, 2018; 2: 00 p.m. — 2: 00 a.m.; Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Late Night on Main; August 18, 2018; 2: 00 p.m. — 2: 00 a. m. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Run/Walk; August 30, 2018; 6: 00 p.m. — 9: 00 p. m.; Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo; Carmel Summer Concert Series; Wednesdays From June 6 — September 26 (Excluding July 4), 2018; 4: 00 p.m. — 9:30 p. m.; Board Member Watson seconded. Request approved 2-0. wo.,104 Uniform Conflict of Interest Disclosure Statement; Douglas Haney; Board Member Watson seconded. Request approved 2-0. Request for Water Line Easement Agreement; KLC Realty, LLC; Board Member Watson seconded. Request approved 2-0. Request Use Parking Lot at 21 Rangeline Road; PNC Bank; Bike Parking and Event Sponsor Tents; July 7 and August 18, 2018; 2: 00 p. m. —12: 00 a. m.; Board Member Watson seconded. Request approved 2-0. Request for Road Project Signature Approval; INDOT, Carmel Drive and Old Meridian Intersection Improvements; Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01; To Remove and Replace Damaged Overhead Lines; Zayo Spring Mill Overbuild; Board Member Watson seconded. Request approved 2-0. Request for Lane and Side Walk Closure; City Center Project - Rangeline Road; Board Member Watson seconded. Request approved 2-0. Request for Existing Curb Cut Relocation/Curb Cut Vacation; 941 Oswego Road; Board Member Watson seconded. Request approved 2-0. Request for Sidewalk Closure; 1301 S` Street N. W.; Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Open Pavement Cuts; East & West of AAA Way on 116`h Street; Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction; 1430 West 116`" Street; Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Sidewalk Closure; 116`h Street & Guilford Ave — Ewa Salon & Spa Suites; Don Miller, Board Member Watson seconded. Request approved 2-0. Request for Performance Guarantee Amount Reduction ($278,851.45 to $45,453.70); Jackson's Grant on Williams Creek Section 5; Board Member Watson seconded. Request approved 2-0. Request for Secondary Plat; Jackson's Grant on Williams Creek Section 4; Board Member Watson seconded. Request approved 2-0. HEARINGS Unsafe Building Hearing; Residential Structure Located at 10421 Hillsdale Dr., Carmel, IN 46032; Brent and Regina Rice. Item remains TABLED ADD-ON Board Member Burke moved to add-on item for Purchase of Goods and Services; Midwest Equipment Distribution Group, LLC; $202,356 00; US Communities Program Proposal; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Mayor Brainard adjourned the ming)^10:27 a.m. Christine S. Paul—Clerk-Treas Approved Mayor James Brainard ATTEST: Christine. Pauley - Clerk- easurer 1 1