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Home My WebLink AboutBPW 3-21-18Board of Public Works and Safety Meeting Minutes Wednesday, March 21, 2018 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10: 03 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley and Deputy Clerk Jacob Quinn Mayor James Brainard was not present. MINUTES Minutes for the March 7, 2018, Regular Meeting were approved 2-0 BID/QUOTE OPENINGS AND AWARDS Bid Award for Used Police Cars; Blaine Mallaber, Carmel Police Department, presented that Chicago Motors was the lowest and most responsive bidder. Board Member Burke moved to award the bid to Chicago Motors in the amount of $55,307.00. Board Member Watson seconded. Motion approved 2-0. Bid Award for Brookshire Golf Clubhouse & Bath House/Pool; Bob Higgins, General Manager/Superintendent, Brookshire Golf Course. Item was TABLED. Quote Opening for Rotary Plaza Wall Caps; Board Member Burke opened the quotes and read them aloud: Contractor 1W, Heartwood Enterprises $97,625.00 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BP W-03-21-18-01; Primrose School at West Clay Building Addition; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BP W-03-21-18-03; Delta Faucet Headquarters; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Hannum Wagle & Cline Engineering; ($136,800.00); Cherry Creek Boulevard Connection — Community Drive to Mississinewa Drive - Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; VS Engineering; ($145, 000.00); Jordan Woods Stormwater Improvements — Construction Inspection; Additional Services #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; VS Engineering; ($80, 000.00); Jordan Woods Stormwater Improvements — Woodland Country Club Regional Detention; Additional Services 44; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Toshiba Business Solutions; ($6,500.00); Lease payments, Copy Overage & Maintenance of Toshiba 5506A CT Copier; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Hittle Landscaping, Inc; ($480,021.92); 2018 Mowing; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Hittle Landscaping, Inc; ($278,7 79.19); 2018 Landscape Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Kahlo Chrysler Jeep Dodge Ram, Inc; ($80,195.00); Police Vehicles; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Person Ford, Inc; ($488,699. 00); Police Vehicles; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Lindenschmidt, Inc; ($3,078. 00); Professional Safety Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Kelley Chevy, LLC; ($88,620. 00); Vehicles; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-03-21-18-02; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Duff & Phelps, LLC; ($15,600. 00); General Insurance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-03-21-18-04; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Architectural Specialties Ltd; ($70,535.66); 3'd Avenue SW and City Center Drive Roundabout — Granite Curbing; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Allen Irrigation Company, Inc; ($96,700. 00); Olivia on the Main Irrigation 2018; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($85,206 24); 126`h and 136`" Gray Road RAB— Project #16 -ENG -16 and 16 — ENG -54; CO 916; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($7, 996.08); Spring Mill Reconstruction— Project #16 -ENG -52; CO #10; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction; ($138,919.67); Old Town Alley Drainage Improvements— Project #16 -SW -77; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($2,580. 00); 96`h and Delegates Row RAB— Project #16 -ENG -33; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($2,580. 00); 96th and Gray Road RAB — Project #16 -ENG -34; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($22,25 7.82); Spring Mill Reconstruction — Project #16 -ENG -52; CO #11; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Gazebo; Concert; June 15, 2018; 3: 00 p. m. —10: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; City of Carmel Chinese Mooncake Festival; September 8, 2018; 6: 00 P. m. — 6:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Amended Request to Use/Close City Streets; RunlWalk (Change to Route Approved by BP on 3/7118); August 30, 2018; 6:00p. m. — 9:00p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Amended Request to Use Gazebo; Wedding Ceremony; November 3, 2018; 9:00 a. m. — 7:00 p. m. (Rehearsal Date — November 2, 2018; 5:00 p. m. — 8: 00 p. m.); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Uniform Conflict of Interest Disclosure Statement; Scott K Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Uniform Conflict of Interest Disclosure Statement; Gregory A. Webb; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Sidewalk Closure; 10312 Bosloe Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Additional Curb Cut; 1236 Skytag Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 1145 Frenzel Parkway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 1145 Frenzel Parkway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADD-ON Board Member Burke moved to add-on item for Road Plans for Guilford Road; INDOT; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Request to Use Gazebo; Marriage Proposal; March 31, 2018; 2: 00 pm. — 8:00 p. m.; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. HEARINGS Unsafe Building Hearing; Residential Structure Located at 10421 Hillsdale Dr., Carmel, IN 46032; Brent and Regina Rice. Board Member Burke started the hearing at 10:18 a.m. Bank of New York Mellon moved to have the hearing and subsequent fines dismissed. Board Members denied that request 2-0. Joslyn Kass and Brent Liggett spoke on behalf of the City explain why the building was deemed unsafe by the City of Carmel. Ashley Ulbricht, City Attorney, requested that Brent and Regina Rice be fined $1, 000.00 which is the maximum allowed by law. The Board voted 2-0 in favor of issuing said fine against Brent and Regina Rice. Board Member Burke closed the hearing at 11:28 a.m. ADJOURNMENT Mayor Brainard adjourned the ipeetinglA 11:29 a.m. Approved S. Paulevr- Clerk -Treasurer James Brainard ATTES r Christine S Pauley Clerk -Treasurer C