HomeMy WebLinkAboutBPW 4-18-18Board of Public Works and Safety Meeting
Minutes
Wednesday, April 18, 2018 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10: 02 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob
Quinn
MINUTES
Minutes for the April 4, 2018, Regular Meeting were approved 3-0
BID/OUOTE OPENINGS AND AWARDS
Proposal Award for City of Carmel Fleet Leasing and Management Program; Item was TABLED
Bid Opening for Duke Energy Relocation Plans Phase 2 South14 (17 -ENG -01); Mayor Brainard
opened the bids and read them aloud:
Contractor Bid
Morphey Construction $1,496.947.00
White Construction $1,693,000.00
Bid Opening for Midtown Plaza (16 -ENG -22); Mayor Brainard opened the bids and read them
aloud:
Contractor
White Construction
$4,398,000.00
Quote Opening for 2018 Flooring for Administration Building; Mayor Brainard opened the bids and
read them aloud:
Contractor Bid
Jack Laurie Group $47,540.00
CONTRACTS
Request for Purchase of Goods and Services; Pearson Ford; ($27, 554.08); 2018 Police Utility Ford
Explorer; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Melrose Pyrotechnics, Inc; ($37,500. 00); Fireworks
for Carmelfest and New Year's Eve; Additional Services Amendment; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Woolpert, Inc; ($18,160.00); Cityworks Upgrade
Support; Additional Services Amendment; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; The Department of Public Utilities of the City of
Indianapolis d1b/a Citizens Water; ($270, 000.00); Water Main Relocations for 96th St and Delegates
Row Roundabout (16 -ENG -33); Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; ZirMed, Inc; ($198.00); Subscriber Addendum; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; DLZ Indiana, LLC; ($38,781. 00); 126th Street and
136th Street and Gray Road RAB and Gray Road Culvert — Construction Inspection; Additional
Services Amendment #1; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Matthew Stoddart; (No Increase); Amendment to
Performance Agreement for the Festival of Ice; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($8,361.44); 96th &
Hazel Dell RAB - Project #16 -ENG -35; CO #3; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($9,288.12); 96th &
Hazel Dell RAB - Project #16 -ENG -35; CO #4; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Malinowski Consulting, Inc; ($7,950. 00); City -Wide
Cost Allocation Plan; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Community Block Party; July 1, 2018; 11: 00 a. m. — 2: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Caucus Room and Council Chambers; Free Real Estate Seminar; June 7, 2018; 7:00
a. m. — 2: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
OTHER
1
Request for BPW Signature for Road Plans; Multi -Use Path Along 126`h Street —Project #15-17;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Real Property Donation Certification; Shelborne Path 106`h to 116`h — Project #16 -ENG -
49; English Oaks HOA ; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Street Closures/Open Pavement Cuts; 819 Auman Drive and 811 Oswego Road; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Existing Curb Cut Relocation/Curb Cut Vacation; 135 Audubon Drive; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Multi -Use Path Closure; 3500 W 106th Street — Greek Orthodox Church; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
ADD-ON
Board Member Burke moved to add-on item for Request to Use/Close City Streets; Block/Alley
Party; April 27, 2018; 4: 00 p.m. — 7:30 p. m.; Board Member Watson seconded. Motion approved 3-
0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-
0.
Mayor Brainard recessed the meeting at 10:15 a. m.
Mayor Brainard reconvened the meeting at 10:32 a.m.
Bid Award for Duke Energy Relocation Plans Phase 2 South/4 (17 -ENG -01); Jeremy Kashman, City
Engineer, presented that Morphey Construction was the lowest and most responsive bidder. Board
Member Burke moved to award the bid to Morphey Construction in the amount of $1,496,947. 00.
Board Member Watson seconded. Motion approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the me ginat 10:34 a.m.
Christine S. Paule — Clerk