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Home My WebLink AboutBPW 5-2-18Board of Public Works and Safety Meeting Minutes Wednesday, May 2, 2018 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10: 00 a. m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes for the April 18, 2018, Regular Meeting were approved 2-0 BID/QUOTE OPENINGS AND AWARDS Proposal Award for City of Carmel Fleet Leasing and Management Program; Jon Oberlander, Assistant City Attorney, presented that Enterprise was the lowest and most responsive bidder. Board Member Burke moved to award the bid to Enterprise in the amount of $22,090. 00. Board Member Watson seconded. Motion approved 2-0. Bid Award for Midtown Plaza (16 -ENG -22); Jeremy Kashman, City Engineer, presented that White Construction was the lowest and most responsive bidder. Board Member Burke moved to award the bid to Chicago Motors in the amount of $4,398, 000.00. Board Member Watson seconded. Motion approved 2-0. Quote Opening for 2018 Flooring for Administration Building; Board Member Burke opened the quotes and read them aloud: Contractor Bid Blakely's Flooring $38,180.00 Jack Laurie Group $47,540.00 Bid Opening for 2018 Paving; Board Member Burke opened the quotes and read them aloud: Contractor. Bid E & B Paving $4,984,369.00 Rieth-Riley Construction Co, Inc. $5,044,224.45 Harding Group $5,558,189.00 Milestone $4,747,688.90 CONTRACTS Request for Purchase of Goods and Services; Indiana Design Center, LLC; ($31,104.53); To Assist in Funding Public Events and Advertising or Marketing of Indiana Design Center and Services Rendered in 2017; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Carmel City Center, LLC; ($49,364.49); Assist in Funding Events and Advertising or Marketing of City Center and Services Rendered in 2017; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Morphey Construction, Inc.; ($1,496,94 7. 00); Duke Energy Relocation Plans — Phase 2 South/4 — Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Williams Creek Management Corporation; ($30,170.00); Monon Trail Invasive Species Eradication and Stream Obstruction Removal Preservation and Maintenance Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; AT&T Corporation; ($6, 000.00); Preliminary Engineering Agreement — Monon Boulevard from Main Street to 2nd Street SW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($371,956.00); 2018 On -Site Utility Coordination — Various Projects; Additional Services #34; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Michael Stoddart; (No Increase); Amendment to Performance Agreement for the Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-05-02-18-01; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Toshiba Business Solutions, LLC; ($5,106.60); Supplement to Lease Agreement for E-Studio3008A; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction, Inc.; ($4,398, 000.00); Midtown Plaza— Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Smock Fansler; ($88,750. 00); 96`h & Hazel Dell Landscaping — Project #16 -ENG -15; CO #6; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Neighborhood Gathering; May 19, 2018; 3: 00 p. m. —11: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Library Block Party/Book Festival; August 11, 2018; 9:00 a.m. — 6:00 P. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Reflecting Pond; RIC Submarine Convention; August 3, 4 and 5, 2018; 8: 00 a. m. — 5: 00 P. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo; Celebrate International Yoga Day; June 21, 2018; 4: 00 p.m. — 8: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Center Green/Ampitheater; Karaoke Based Food Drive; August 25, 2018; 2: 00 p. m. — 9:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room/Council Chambers; Free Real Estate Seminar; June 21, 2018; 7:00 a. m. — 2: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Multi -Use Paths/Trail; City of Carmel, Bike Carmel: Family Fun Ride; May 12, 2018; 10:00 a. m. —12:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Resolution BPW-05-02-18-02; A Resolution of the City of Carmel Board of Public Works and Safety Approving the Transfer of Property to the Center for the Performing Arts; Donation of Surplus Property; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Drainage Easement; 4648 W. 121 s` Street; Marc and Mary Katherine Shirley; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Drainage Easement; 0 W. 121 S` Street; Paul and Shelley Shoopman; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Valet Sign; 201 W. Main Street; Anthony's Chophouse; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01; Repair and/or Replace 42 Existing Power Poles in Need of Replacement; Duke Energy Clay Township; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01; Overlashing Fiber to Existing Facilities on Existing Pole Lines; Various Locations for AT&T; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Curb Cut Entrance Variance; 1014 Oswego Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Sidewalk Closure; 1495 Keystone Way — Jiffy Lube; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Temporary Construction Entrance; Play School at Legacy Addition; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Manual Variances; Pearson Ford Parking Expansion; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Manual Variance; Brookshire Golf Club — Detention Area; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 13095 Harrison Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 3350 Shelborne Woods Parkway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 7211 Delmont Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 13095 Harrison Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 3350 Shelborne Woods Parkway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 7211 Delmont Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADD-ONS Board Member Burke moved to add-on item for Purchase of Goods and Services; Street Characters, Inc; ($10,622. 00); Mascot Program; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to add-on item for Purchase of Goods and Services; Fire Cam, LLC; ($30,031.95); Various Supplies; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned t e ing at 10:10 a.m. �I Christine S. Pa ule — Clerk -Treasurer Approved n Mfy, or James Brainard ATTEST: V�4z�-'z S Pauley - Clerk- 1 1