HomeMy WebLinkAboutBPW 5-16-18Board of Public Works and Safety Meeting
Minutes
Wednesday, May 16, 2018 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10: 00 a. m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
16Ma-Um
Minutes for the May 2, 2018, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for 2018 Paving; Dave Huffman, Street Commissioner, presented that Milestone
Contractors, L.P. was the lowest and most responsive bidder. He also noted that they adjusted the
number of units required for the project so as to lower the overall project cost. Board Member Burke
meved to award the bid to Milestone Contractors, L.P in the amount of $4,421,860.52. Board
Member Watson seconded. Motion approved 2-0.
Quote Opening for Sealing at the Indiana Arts and Designn Building; Board Member Burke opened
the quotes and read them aloud:
Contractor
Western Specialty Contractors $17,887.00
Heartwood Enterprises $39,440.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-05-16-18-02; Albany Place Section 1; Erosion Control Temporary/Permanent;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-05-16-18-03; Liberty Fund Headquarters; Stormwater Control; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Indiana Department of Transportation; Project
Coordination Contract —Road Reconstruction (3R/4R Standards) for Guilford Road from City
Center to Main Street; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Resolution BP W-05-16-18-01; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Carmel Christkindlmarkt, Inc.; Grant Agreement; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Fredericks, LLC; ($51,087. 00) Kitchen Remodel —
Station 42; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; ($32,360.12); 12e & 136A Gray Road
RAB - Project #16 -ENG -54 and 16 -ENG -16; Change Order #17; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; (-$232,411-04); 126`h & 136`h Gray Road
RAB - Project #16 -ENG -54 and 16 -ENG -16; Change Order #18; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; ($16,160.21); Spring Mill Road
Reconstruction 111 th to Main Street - Project #16 -ENG -52; Change Order #12; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Trojan Trot 5K; September 22, 2018; 7:30 a.m. —11:30 a.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo/ Fountain Area; Wedding; August 12, 2018; 1: 00 p. m. — 5: 00 p. m. (8/11/18
Rehearsal; 1: 00 p. m. — 5: 00 p. m.); Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Use Gazebo; Carmel Police Memorial Service; May 1, 2019; 8: 00 a.m. — 8:30 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo; Graduation/Birthday Party; June 16, 2018; 12: 00 P. m. — 6: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/ Close City Streets; Porchfest; September 16, 2018; 9: 00 a. m. — 6: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/ Close City Streets; Raise Money for Special Olympics; June 1, 2018; 10: 00 a.m. —
12: 01 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
OTHER
Request for Lane Restriction/Open Pavement Cut; 141 Ute Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for New Curb Cut/Curb Cut Vacation/Temporary Construction Entrance; 10630 Westfield
Boulevard; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Lane Restriction/Open Pavement Cut/Sidewalk Closure; 521 1 s` Avenue NE and 5401 sr
Avenue NE, Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Stormwater Technical Standards Manual Variances; 111 Congressional Boulevard —
Parking Lot Expansion for The Congressional; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 2596 Hadley Grove South Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 14116 Larson Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Variance; 2596 Hadley Grove South Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Variance; 14116 Larson Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
ADD-ONS
Board Member Burke moved to add-on item for Request to Use/ Close City Streets; Bicycle Show;
June 9, 2018; 3:00p. m. — 9: 00 p. m.; Board Member Watson seconded. Motion approved 2-0. Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Board Member Burke moved to add-on item for Purchase of Goods and Services; Current
Publishing, LLC; ($53,551. 00); Advertising for City Events; Board Member Watson seconded.
Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
ADJOURNMENT
Board Member Burke adjournedthe me at 10.• 06 a.m.
1 "a"r,64
ChcdUne S. Pauley — C rk-Treasurer
Approved �
/W
ayor James Brainard
A EST•
Christine S Pauley - Clerk -Treasurer