HomeMy WebLinkAboutBPW 6-20-18Board of Public Works and Safety Meeting
Minutes
Wednesday, June 20, 2018 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:10 a. m.
MEMBERS PRESENT
Mayor James Brainard, Board Member Lori Watson, Clerk -Treasurer Christine Pauley and Deputy
Clerk Jacob Quinn were present.
Board Member Mary Ann Burke was not present.
MINUTES
Minutes from the June 6, 2018, Regular Meeting were tabled.
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-06-20-18-01; Westmont Section 2B; Concrete Curbs; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-06-20-18-02; Woodside at West Clay; ROW Improvements; Mayor Brainard moved
to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; MSK2, LLC; ($35, 000.00); Land Development
Planning; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Purchase of Goods and Services; Wilkinson Brothers Incorporated; ($28,800. 00);
Design and Promotional Services; Additional Services; Mayor Brainard moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; United Consulting Engineers; ($235,300. 00); 3rd
Avenue SW Reconstruction — Roadway Plans — Stage 1; Mayor Brainard moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rook Security; Statement of Work; ($24,850. 00);
Advisory Services — Network Penetration Testing; Mayor Brainard moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; PCMG, Inc; ($40,818. 00); SAN Purchase; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; H.J. Umbaugh & Associates Certified Public
Accountants, LLP; ($100, 000.00); Municipal Advisory and Accounting Services Analysis of Costs
and Revenue and Financing; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2-0.
Requestfor Purchase of Goods and Services; Ogle Design, Inc.; ($30,900.00); 2018 CarmelLink
2.0; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; ($7,126.62); 9e & Hazel Dell RAB —
Project #16 -ENG -35; CO #5; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; E&B Paving; ($17,713-44) 13e & Carey Road RAB —
Project #16 -ENG -26; CO #15; Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Crider & Crider; ($7, 423.14) Jordan Woods Drainage
— Project #15-16; CO #1; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Japanese Garden; Marriage — Civil Ceremony; June 27`h, 2018; 11:00 a.m. —11:30
a.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets and Gazebo; FroYo 5K RunlWalk; June 30, 2018; 8:00 a.m. —
12: 00 p.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Use/Close City Streets; Neighborhood Fireworks Watch Party; July 4, 2018; 5: 00 p. m. —
10:30 p.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Use City Hall Lobby; Mayor's Reception; July 3, 2018; 2: 00 p. m. — 8: 00 p. m.; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo; Concert; June 29, 2018; 5:00p. m. —10:00 p. m.; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; 5K Walk/Run; September 22, 2018; 7:00 a.m. —11:00 a.m.;
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
OTHER
Request for Various Lane Restrictions/Open Pavement Cuts; 11128 Crooked Stick Lane/14572
Autumn Wood Drive/9624 Wild Cherry Lane/11924 Pebblebrook Lane; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut Entrance Variance; 14230 Chariots Whisper Drive; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut/Temporary Construction Entrance/Variance for Standard Drawing; West Park
@ West 116`" Street; Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for New Curb Cut/Curb Cut VacationlTemporary Construction Entrance; 605 West Main
Street — Johnson Addition Lot 2; Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Sidewalk & Park Spot Closure; 912 Range Line Road — B&D Carmel Properties, LLC,-
Mayor
LC;Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Multi -Use Pathway Closure; 106`h Street Pathway; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut; 522 South Range Line Road; Mayor Brainard
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Performance Guarantee Amount Reduction; Heritage at Spring Mill Section 2;
($97, 731.00 - $57,863. 00) Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Performance Guarantee Amount Reduction; Woodside at West Clay; ($59,529.39 -
$22, 501.64) Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Stormwater Technical Standards Variances; Proscenium; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Variances; West Park — The Groves 3030 W. 116Th
Street; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Secondary Plat; The Grove at the Legacy Section Two; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
ADD-ONS
Mayor Brainard moved to add-on item for Purchase of Goods and Services; Indiana Department of
Transportation; Join Use and Maintenance Agreement; Installation of Multi -Use Path and
Preemption Devices Along 96`h and 10e Street Board Member Watson seconded. Motion approved
2-0. Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting a :13 a.m.
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Chrk ne S. Pauley Z Clerk -Treasure
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Mayor Brainard
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