HomeMy WebLinkAboutBPW 12-5 18Board of Public Works and Safety Meeting
Minutes
Wednesday, December 5, 2018 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10: 03 a. m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley and Deputy
Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the November 20, 2018, Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Proposal Opening for City of Carmel Body Worn, Vehicle Mounted, Interview Room Cameras and
Conducted Electrical Weapon System; Board Member Burke opened the proposal and gave it to the
Police Department to review.
Bid Opening for 2019 Police Vehicles; Board Member Burke opened the bids and read them aloud:
Contractor
M
Pearson Ford $36,407.24
Advantage Ford $37,649.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-12-05-18-02; Overbrook Farms Section 1; Interior Sidewalks; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Contract for Fire Protection for 2018; Clay Township of Hamilton County; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Gordon Flesch Company, Inc.; ($3,203.88); Smart
Board Lease; Additional Services; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Resolution BPW-12-05-18-03; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Various Change Orders; Fredericks, Inc/Crider & Crider, Inc/Renascent,
Inc/Gaylor Electric, Inc/PKS Construction, Inc/Shiel Sexton Company, Inc/Performance
Contracting, Inc/Purdy, LLC/Gaylor Electric, Inc.; Change Orders for Brookshire Golf Club — Club
House, Bath House and Pool; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Century Industries, LLC; ($149,765. 00); Stage; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Mainscape, Inc; ($175,650. 00); Mowing/Landscaping;
Additional Services; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Reserve at Spring Mill — Section II; ($32,708. 00);
Agreement for Payment of Project Cost; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth Riley; (-$172,023.8 7); 96`h and Keystone
Parkway — Project #16 -ENG -05; CO 95; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; White Construction; ($84,909.5 7); Main St. & Gray
Rd, Main St. Path & Carey Rd & Main St. Path —, CO #1; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Yardberry Landscape; ($29,429.58); Foster Estates
Drainage Improvements — Project #17 -SW -02; CO #1; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Crider & Crider; ($34,686 52); Jordan Woods
Drainage— Project #15-16; CO #2; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; ($45,363.51); 96`h & Hazel Dell RAB—
Project #16 -ENG -35; CO 98; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Two Parking Spaces on 3.d Ave SW in Front of the Ice at Center Green Rink; Pop -Up
Stop for the CCPL Mobile Library Bus in Celebration of Dr. Suess' Birthday; January I and 2,
2019; 11: 00 a. m. — 3: 00 p. m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Amend the Use/Close City Streets (New Proposed Route); Donut 5K Holiday Run/Walk,-
December
un/Walk,December 22, 2018; 9: 00 a. m. —10:15 a. m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request to Use Caucus Room; Health & Wellness Free Seminar; January 10, 2019; 5: 30 p.m. — 8:30
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
OTHER
Request for Open Pavement Cut/Lane Restrictions; Elm and 4rh Ave SW, Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Open Pavement Cut/Lane Closure/Sidewalk Closure; 2101" Ave NW; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 14460 Pemberton Lane; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Variance; 14460 Pemberton Lane; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Resolution BPW-12-05-18-01; A Resolution of the City of Carmel Board of Public Works
Establishing a Single Depository Institution for Employer and Employee Contributions to Health
Savings Accounts; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourgte e ngat10:07a.mS. Pa ey — Clerk-Treas er
Approved
M r James Brainard
ATTE `
% �- -V^J/W,
Chr tine S. Paul - Clerk-Treas r
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