HomeMy WebLinkAboutBPW 12-19-18Board of Public Works and Safety Meeting
Minutes
Wednesday, December 19, 2018 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10: 05 a. m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley and Deputy
Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the December 5, 2018, Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Proposal Award for City of Carmel Body Worn, Vehicle Mounted, Interview Room Cameras and
Conducted Electrical Weapon System; Quartermaster, Blaine Mallaber, announced that Axon
Enterprise was the lowest and most responsive in the amount of $372,085. 00 per annum. Board
Member Burke moved to award the bid to Axon Enterprise in the amount of $372,085. 00 per annum.
Board Member Watson seconded. Request approved 2-0.
Bid Award for 2019 Police Vehicles; Quartermaster, Blaine Mallaber, announced that Pearson Ford
was the lowest and most responsive in the amount of $36,40 7.24. Board Member Burke moved to
award the bid to Pearson Ford in the amount of $36,407.24. Board Member Watson seconded.
Request approved 2-0.
Quote Opening for 2019 Flowers; Board Member Burke opened the bids and read them aloud:
Contractor
Engeldow
:.
$91,340.95
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BP W-12-19-18-01; Seasons of Carmel; Erosion Control; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-12-19-18-03; Butler Hyundai Out -lot B; Erosion Control; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BP W-12-19-18-04; IUHealth Parking Expansion; Erosion Control; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-12-19-18-06, Lucas Home Site; Erosion Control; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Anova Technical Services LLC; Standard Form of
Agreement Between Owner and Contractor; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Temco Machinery, Inc. d/b/a Global Emergency
Products; ($608,119.00); One Pierce Enforcer Pumper; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Resolution BPW-12-19-18-02; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; The Seward Johnson Atelier, Inc; ($354, 000.00); Agreement for
Sale of Work of Art; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Nelson Alarm Company; ($47,139.00); DVR
Replacements; Additional Services; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Resolution BPW-12-19-18-05; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Indiana University; ($42,800.00); IUPublic Policy Institute to
Update Outcomes Related to Investment; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($60, 000.00); 2019 On -
Call Plan Review; Additional Services #2; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; HWC Engineering; ($123,600. 00); Auman Newark
Shoshone Sidewalk Design; Additional Services #2; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; United Consulting; ($226,700. 00); Spring Mill Road
Trail from 106th Street to 1-465 - Design; Additional Services #I1; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; VS Engineering; ($56,500. 00); 1" Street NW Road
Reconstruction - Design; Additional Services #5; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Hood's Gardens, Inc; ($20,500. 00); Hanging Baskets;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Milestone Contractors, LP; ($855.80); Walk Removal,
Dirt and Seed; CO #1; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Milestone Contractors, LP; ($2,846 34); Detector
Housing Replace; CO #2; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Humane Society for Hamilton County; ($60,915. 00);
City of Carmel Service Agreement - 2019; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; White Construction; ($27, 842.49); Main St. & Gray
Rd/Main St. Path/Carey Rd & Main St. Path— Project #16 -ENG -55/16 -ENG -97/16 -ENG -109; CO
#2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-
0.
Request for Purchase of Goods and Services; White Construction; ($29,865.40); City Center Drive
& 3.d Ave SW RAB— Project #16 -ENG -108; CO #2; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Ice at Center Green; Carmel Youth Assistance Program Event; December 11, 2018;
4: 00 p. m. — 5:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
OTHER
Request for Lane Restrictions/Sidewalk Closures/Open Pavement Cuts; Various Locations —
MCl/Verizon Fiber; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Lane Restrictions/Path Closures; Illinois Street & Carmel Drive; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use 4 On -Street Parking Spaces; 1111 West Main Street — Olivia and Main Valet
Parking; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Indiana Montessori
Academy; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
ADD-ONS
Board Member Burke moved to add-on items for Purchases of Goods and Services; Axon
Enterprise/Gaylor Change Order (Golf Course)/Hittle Landscaping Change Order (Golf
Course)/DEEM, LLC Change Order (Golf Course)/Purdy Change Order (Golf Course)/Fredericks
Change Order (Golf Course)/Harding Group Change Order (Golf Course)/Shiel Sexton Change
Order (Golf Course)/Harding Group Change Order (Golf Course)/Danny Boy Beer Works; Board
Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:13 a. m.
ZZL P11-
�—r�istine S. Paule — Clerk-Treasur
1
G
- Clerk -Treasurer