HomeMy WebLinkAboutBPW 11-20-18Board of Public Works and Safety Meeting
Minutes
Tuesday, November 20, 2018 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10: 05 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob
Quinn were present.
MINUTES
Minutes from the November 7, 2018, Regular Meeting were approved 3-0.
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-11-20-18-02; 111 Congressional Parking Lot; Right of Way Improvements; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Bayliss & Co. LLC; ($435,167.00); Art Installation —
Homage to Hoagy; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Bayliss & Co. LLC; ($360, 000.00); Art Installation —
Roses; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Purchase of Goods and Services; Bayliss & Co. LLC; ($8, 000.00); Art Design — 96`h
Street Corridor Roundabout Art; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Lochmueller Group; ($10,300.00); 106`h Street and
Ditch Road Roundabout Enhancement; Additional Services 41; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; AZR Haver LLC/Alliance 9444 Harver Way LLCID.J.
Reinbold Realty LLC; ($18,442.66 each); Utility Reimbursement Agreement; Forcemain Relocation
Along 96`h Street; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Central Indiana Hardware Co., Inc.; ($21,324.52);
Replace Station 41 North and East Dayroom Door; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Mobility Participation Agreement; AT&T Mobility National Accounts; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-11-20-18-01; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Various Contracts; Anova Technical Services/The Blakley Corp./Brown
Sprinkler Corp./Buddenbaum & Moore, LLC/C&T Design & Equipment Co., Inc/Crider & Crider,
Inc/Deem, LLC (HVAC)/Deem, LLC (Plumbing)/Fredericks, Inc (Woodwork)/Fredericks, Inc
(Roofing & Sheet Metal)/Harding Group, Inc/Gaylor Electric, Inc/Purdy, LLC/PKS Construction,
Inc/Renascent, Inc/Performance Contracting, Inc/Shiel Sexton Co, Inc/Structural Steel Services, Inc;
Standard Form of Agreement Between owner and Contractor; Brookshire Golf Club — Club House,
Bath House and Pool; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction; ($46,996 32); 96`h and
Keystone Parkway - Project #16 -ENG -O5; CO #4; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Morphey Construction; (-$296,137.14); Duke Energy
Relocation Plans; CO #1 -Final; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Gradex; (-$484,726 89); North Range Line Road
Reconstruction; CO 91; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Caucus Room; Board Meeting; November 19, 2018; 6:30 p.m. — 8: 00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Fun RunlRace; April 28, 2019; 12: 00 p. m. — 4: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Caucus Room; Focus Group — New Business; November 29, 2018; 5:30 p. m. — 9: 00
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Park Ice Truck on Center GreenlParking Restrictions on Main Street; Festival of Ice;
January 12 and 13, 2019; 8: 00 a. m. — 6:00 p. m. (2:00 — 9: 00 p. m. for Parking on Main); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Carmel Sprint Triathlon; April 28, 2019; 9:00 a.m. —11:30 a.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Art Festival; September 27-29, 2019; 4: 00 p. m. —10: 00 p. m. on
the 29`h; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Amend the Use of Gazebo/City Streets (New Proposed Route); Caribbean Christmas 5K,-
December
K;December 15, 2018; 6:00 a.m. —11:30 a.m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
OTHER
Request for Grant of Perpetual Storm Water Quality Management Easement; 2510 Harleston Street;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Dave Roberts —12600
Shelborne Road; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Drainage Easement; John W. Quilhot — 121 s` Street Drainage Project; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions/Sidewalk Closures/Open Pavement Cuts/Waiver of BPW Resolution
No. 04-28-17-01; Various Locations; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Alley Closure/Open Pavement Cut; 725 East 106`h Street; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions/Pavement Cut; 12995 Pettigru Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Pole Replacement; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Variances; West Clay Uptown; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Re -Plat; Village of West Clay Section 6003-B, Block C, Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 1827 E. 110`h Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Variance; 1827 E. 11 e Street; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeti .09 a.m.
ristine S. Pauley — Clerk- Treasurer
Approved
Y'Yor James Brainard
ATTEST:
Christine S. Pauley - Clerk -Treasurer