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Home My WebLink About334122 01/04/19 ♦�ur.4Qq,NF CITY OF CARMEL, INDIANA VENDOR: 358990 J/ „• ONE CIVIC SQUARE MUNICIPAL EMERGENCY SERVICES CHECK AMOUNT: $*******215.88* CARMEL, INDIANA 46032 75 REMITTANCE DRIVE CHECK NUMBER: 334122 9M<TON`�` SUITE 3135 CHECK DATE: 01/04/19 CHICAGO IL 60675 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4239012 IN12929925 825.00 SAFETY SUPPLIES 1120 4350900 IN1294045 76.20 OTHER CONT SERVICES 1120 4239012 MISC CREDITS -685.32 SAFETY SUPPLIES VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) Vendor# 358990 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER $ MUNICIPAL EMERGENCY SERVICES IN SUM OF CITY OF CARMEL _ 75 REMITTANCE DRIVE An invoice or bill to be properly itemized must show:kind of service,where performed,dates service SUITE 3135 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. CHICAGO, IL 60675 . Payee $215.88 ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Carmel Fire Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT IN12929925 42-390.12 $825.00 1 hereby certify that the attached invoice(s),or 12/20/18 IN12929925 Gloves $825.00 1120 101 Prior Year 1120 101 IN1294045 43-509.00 $76.20 bill(s)is(are)true and correct and that the 12/26/18 IN1294045 SCBA Repair $76.20 1120 101 1 Prior Year materials or services itemized thereon for 1120 101 MISC CREDITS 42-390.12 ($685.32) 1/3/19 MISC CREDITS Misc.Credits ($685.32) 1120 I I 101 I which charge is made were ordered and 1120 I 101 received except Thursday,January 3,2019 _ David Haboush Fire Chief I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer Invoice Page 1 of 2 ES Date 12/26/2018 Invoice# IN1294045 MUNICIPAL EMERGENCY SERVICES Terms Net 30 Due Date 01/25/2019 Customer# C30195 PO# Sales Rep Jewell, Bradley T Tracking# Order Sales Order#SO1234253 Bill To Ship To GARY CARTER C30195 CARMEL FD(IN) CARMEL FD 10448 SIENNA DRIVE 2 CARMEL CIVIC SQUARE Noblesville IN 46060 CARMEL IN 46032 United States United, States `7, ...,= ..` s' 3 —e:r '�"t`'� s fib i y ' 'n "' �Q C—Irv^ r PM .,..s., SCBA Repair Repair SCBA Repair 1 � 0 0.00 �� 0.00 i 18071-00 RETAINER,PACKING 1 0� 3.35 3.35 200923-006 ± PACKING,PREFORMED 2 0 3.05 6.10 i Y GLPH- General 1 0 21.00 I 21.00 labor i SCBA Repair SCBA Repair 1 0 0.00 0.00 57264-00 [ PACKING,PREFORMED 15 0 3.05 45.75 3 3 I 555 3 3 f pppgp � 3 l Invoice Page 2 of 2 ES Date 12/26/2018 Invoice# IN1294045 MUNICIPAL EMERGENCY SERVICES IN t »z.. w.1,11"AO:� i f � � I I i � I ! I Subtotal 76.20 Shipping Cost(MES Delivery) 0.00 Total 76.20 Amount Due $76.20 All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. All payments must be clearly marked with the Customer and Invoice numbers. Payments not marked will be applied to the oldest invoice first. Invoice Date 12/20/2018 Invoice# IN1292992 MUNICIPAL EMERGENCY SERVICES Terms Net 30 6975 Hillsdale Court Due Date 01/19/2019 Indianapolis,IN 46250 Customer# C30195 PO# Gary Carter Hoods Sales Rep Mink, Bryan Tracking# 784583385617 Order Sales Order#SO1233295 Bill To Ship To GARY CARTER GARY CARTER CARMEL FD CARMEL FD 2 CARMEL CIVIC SQUARE 2 CARMEL CIVIC SQUARE CARMEL IN 46032 CARMEL IN 46032 United States United States .r * , .,r'�_ t,"3 ..e,<w.,, .wat. .•'a FDN-PAC-II-DS s 100%Nomex Double Layer Double Seam 30 0 27.00 1 10.00 I White Construction, Full Drape Hood s ! i I Subtotal 810.00 Shipping Cost(FedEx Ground) 15.00 Total 825.00 Amount Due $825.00 All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. All payments must be clearly marked with the Customer and Invoice numbers. Payments not marked will be applied to the oldest invoice first. Snyder, Denise W From: Eichholtz, Susan <SEichholtz@mesfire.com> Sent: Thursday, December 20,.2018 2:43 PM To: Snyder, Denise W Cc: Carter, Gary L; Ulrich,Ashley Subject: RE: invoice and credit Attachments: py279435.pdf Thank you for the payments. You have a total d 685.32 credit $408 is from CM111735 and PY225657,Then another$277.32 was generated for a payment sent for IN1279073 which was paid with CM114863. This was exchanged for a wrong size. This is an example of us issuing the credit to close out the invoice for a pair of boots that were returned, however,the person returning the boots did not inform you,so you thought you still had to pay that invoice. From:Snyder, Denise W<DSnyder@carmel.in.gov> Sent:Thursday, December 20, 20181:39 PM To: Eichholtz,Susan<SEichholtz@mesfire.com> Cc:Carter,Gary L<GCArter@carmel.in.gov>; Ulrich,Ashley<AUIrich@mesfire.com> Subject: RE: invoice and credit I was able to locate the invoices 1283375 and 1285284 and it was paid on 12-4 as well and you will get that check at the end of the month. My computer has gone haywire today. Disregard the other email I sent. The total credit due to CFD is$408 then correct? I was not aware that statements were no longer being sent to us, but yes that would be helpful. From: Eichholtz,Susan<SEichholtz@mesfire.com> Sent:Thursday, December 20, 20181:16 PM To:Snyder, Denise W<DSnvder@carmel.in.eov> Cc:Carter,Gary L<GCArter@carmel.in.gov>; Ulrich,Ashley<aulrich mesfire.com> Subject: invoice and credit HI Denise, Attached are the 2 invoices you requested. Also, resending this old email, it has the credit you refer to as $408. PY225657 is only for$204.00. on the statement the last column is just a tally column,adding the 2 credits for $204 in the first two lines,then you will notice in line three reflects what the amount of the (+)$49.00 would be when added with the (-)$408.00. 1 hope that makes sense. I completely understand you wanting and needing control of your credits in order to keep track and maintain books. However, I do always contact you first before applying credits,sometimes they get applied by the sales rep and Ashley,for example if they are reordering something they know is a return or exchange for something that has been billed,we create a credit memo and apply to the replacement,that is how we control our paper trail. I will start sending you a monthly statement,then you can request any credits or invoices you do not have. I think that will be helpful for you to keep current. What do you think? Please always feel free to contact me with any questions on your billing. Snyder, Denise W From: Eichholtz, Susan <SEichholtz@mesfire.com> Sent: Thursday, December 20, 2018 2:43 PM To: Snyder, Denise W Cc: Carter, Gary L; Ulrich,Ashley Subject: RE: invoice and credit Attachments: py279435.pdf Thank you for the payments. You have a total of $685.32 credit,$408 is from CM111735 and PY225657,Then another$277.32 was generated for a payment sent for IN1279073 which was paid with CM114863. This was exchanged for a wrong size. This is an example of us issuing the credit to close out the invoice for a pair of boots that were returned, however,the person returning the boots did not inform you, so you thought you still had to pay that invoice. From:Snyder, Denise W<DSnyder@carmel.in.gov> Sent:Thursday, December 20, 20181:39 PM To: Eichholtz,Susan<SEichholtz@mesfire.com> Cc:Carter,Gary L<GCArter@carmel.in.gov>; Ulrich,Ashley<AUlrich@mesfire.com> Subject: RE: invoice and credit I was able to locate the invoices 1283375 and 1285284 and it was paid on 12-4 as well and you will get that check at the end of the month. My computer has gone haywire today. Disregard the other email I sent.. The total credit due to CFD is$408 then correct? I was not aware that statements were no longer being sent to us, but yes that would be helpful. From: Eichholtz,Susan <SEichholtz@mesfire.com> Sent:Thursday, December 20, 2018 1:16 PM To:Snyder, Denise W<DSnyder@carmel.in.gov> Cc:Carter, Gary L<GCArter@carmel.in.gov>; Ulrich,Ashley<aulrich@mesfire.com> Subject: invoice and credit HI Denise, Attached are the 2 invoices you requested. Also, resending this old email, it has the credit you refer to as $408. PY225657 is only for$204.00. on the statement the last column is just a tally column, adding the 2 credits for $204 in the first two lines,then you will notice in line three reflects what the amount of the (+)$49.00 would be when added with the (-)$408.00. 1 hope that makes sense. I completely understand you wanting and needing control of your credits in order to keep track and maintain books. However, I do always contact you first before applying credits, sometimes they get applied by the sales rep and Ashley,for example if they are reordering something they know is a return or exchange for something that has been billed,we create a credit memo and apply to the replacement,that is how we control our paper trail. I will start sending you a monthly statement,then you can request any credits or invoices you do not have. I think that will be helpful for you to keep current. What do you think? Please always feel free to contact me with any questions on your billing. i