334318 01/10/19 ,y *f CITY OF CARMEL, INDIANA VENDOR: 115100
4
�• ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAW CHECK AMOUNT: $*****8,907.60*
s �a�: CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 334318
v��*oN� CARMEL IN 46032 CHECK DATE: 01/10/19
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 1218 444.60 OTHER EXPENSES
1081 4340000 1218 2,303.60 LEGAL FEES
1082 4340000 1218 31.20 LEGAL FEES
1091 4340000 1218 560.30 LEGAL FEES
1125 4340000 1218 5,567.90 LEGAL FEES
ACCOUNTS PAYABLE-VOUCHER.
b .
CITY OF *CARMEL:
VOUCHER NO.' WARRANT NO. '
An invoice of bill to be prop'erlyAdmized must show;kind of service,;where performed,dates service rendered,;by.
Vendor# 115100 Allowed. '20 whom,'x6tes pef day,number of hours,rateper hour,.number of units,-price-per unit,etc.
Grisham, Debra M. Payee . :. : .
. . : .
Attorney at Law LLC. .
922'East Greyhound Pass .'_ In Sum of$ Purchase Order:#
Carmel,:IN 46032 1,15100: '.Grisham, Debra M.. " . Terms.'
$ 8,907:60
Attorney:at Law.LLC: '. Date Due
922.East Greyhound.Pass
ON ACCOUNTOF APPROPRIATION FORCarmel, [N'46032,- '
101 General 1103 parks Capital:/106 Park Impact/.10$
ESE./109 MCC :
PO#or invoice• Description
INVOICE NO. , ACCT#!TITLE .AMOUNT
Dept# . . 1n4oice.Date Number (or note attached.invoice(s)or.bill(s))- PO#` Amount
1125 : 1218. :4340000 : .$ 5,567.90 Board Members 1/2/1.9 : 1218 . Legal Services Dec'18 $ 5,567.90
106: 1218 :6023990; .$ 444.60 .1/2/19. .1218. Legal Services Dec'18 $ 444.60 .
1081-99 1218 4340000 $'. .2,303.60 I hereby certify that the attached inJoice(s),or 1/2/19 12.18 Legal Services Dec'18 $', 2,303:60
1082;99 1218. : . 4340000: ' $. 3.1.20: bill(s)is(are)true'and•correct andahat the: 1/2/19 1218: Legal:Services Dec'18: $. .-31.20
1091 1218 4340000 $ 560.30 materials or services itemized thereon for 1/2/19 1218 Legal.Services Dec'l8 $ 560:30.
which charge is,made were ordered and
received except.
Do Not Mail
$ 8,907.60: . : . "Total- '.$. . 8,907.60
January 3,2019 .
hereby certify that the attached invoice(s),of bill(s)is(are)true and correct and.!have audited same in'accordance
with IC 5-11-10=1.6
Al
Cost distribution ledger classification if .
claim'paid motor vehicle highway fund Signature, :20_
Accounts Payable Coordinator. ,Clerk-Treasurer.
Title'
RECEIVED._.;:
By W,9
pschlemmer at 9:116 .Can`O2, 20
Professional Services Invoicea�
1.e al Services Dec 1�
pp
FOR SERVICES RENDERED &:,l?ate:112/2019,
FROM 12/1/18 THROUGH 12/31/18
1125-1-01-4340000 $ 5,567.90
106-5023990 $ 444.60
Provider Debra Nl. risham,,Attorne -at�l aw LLC
1081-99-4340000 $ 2,303.60
ddress:,922,EGreyhound�Pas 1082-99-4340000 $ 31.20
CarrrielIN.46032 . 1091-4340000 $ 560.30
Telephone: 317-690-1597niactyocarn,el
Email: dgrishamlaw(Mgmail.com 1215-413T Capital Maintenance $ 608.40
Total ClayTowns hrp k $ ,; m 608 40=
Project Name: General Park Legal and Business Services 9,516.00
�Involce No '12 18 '
Hourly Rate: $156.00 Approval Date 0 Z 2.7
Service Date Description of Service Hours Worked Amount Due
12/3/2018 Communications with Park Board Officers R 1.2 $187.20 101
Taylor and J Kristunas, regarding draft
resolution for Director Retirement and Interim
Director Appointment, Finance Committee
meeting, 2019 Director salary recommendation
and protocol regarding director salary
determination. Communications with M Klitzing,
M Westermeier, B Lamb, R Taylor and J
Kristunas regarding Director salary in
preparation for Finance Committee meeting.
Communications with K Baumgartner and.D 0.3 $46.80
Murphy of Constellation and quick review of the -
contract documents regarding,content of
Transaction Confirmation for the Monon
Community Center("MCC') pursuant to the
Natural Gas Contract. Updated the file.
Met with K Baumgartner regarding draft Part- 1.1 5-1•9-0 $171.60 10 1
Time Personnel ("PTP") Paid-Time-Off("PTO") logs-q�
policy draft and after discussion,worked on 5'j.2O I IgE
further revision for presentation to the Finance
Committee and for Park Board Consideration at
the 12-11-2018,regular Park Board meeting.
Met with M Westermeier regarding the same.
Reviewed project status list and otherwise 1.3 $202.80 1 1
prepared for and attended the Agenda and
Project meeting for the 12-11-2018 Regular
Park Board meeting.
1
Service Date Description of Service Hours Worked Amount Due
Worked on review of Schutt-Lookabill contract 0.4 $62.40
documents and available methods by which to
wrap up the Central Park Drive West
Enhancement Project("CPDWEP").
Received and reviewed document from 0.3 $46.80 1 oS l
insurance representative regarding Tort Claim
MCCJBFDT8225 and communications to
insurance Representative regarding the same.
Communications to insurance representative 0:3 $46.80 jai
regarding Tort Claim CPWCGPFBX4728.
Met with M Westermeier and K Baumgartner 0.3 $46.80 o t 3t.
regarding succession planning, CPDWEP status CPO
and personnel matters.
12/4/2018 Worked on draft of the CPDWEP coversheet, 1.2 $187.20
met with M Westermeier and M Klitzing
regarding the same and reviewed prior Park
Board action in similar situations.
Met with M Westermeier, M Klitzing and K 0.6 $93.60 1
Baumgartner regarding Township funding of
park projects and the timeline if any, required for
design of the same; communications to
Township counsel B Bosma regarding the same.
Met with M Westermeier and K Baumgartner 0.3 !y teD $46.80 i o d
regarding various matters primarily regarding the KW
draft PTP PTO policy and the need for a draft
resolution for Finance Committee consideration 1 1 aci L
prior to the 12-11-2018 Park Board meeting.
Communications with A Kostrzewa and 0.3 $46.80 1041
Constellation representative D Murphy regarding
billing matters pursuant to the natural gas supply
and services contract.
Received, reviewed and multiple 1.5 $234.00
communications with M Klitzing, M
Westermeier, K Baumgartner, B Johnson and
outside legal counsel regarding Tort Claim
ESEMGFEX1408.
Communications with outside litigation counsel 0.2 $31.20 101,
and M Allen regarding Leyndyke lawsuit matters.
Updated the file.
Communications from Master Plan consultant 0.2 $31.20 )0 1
regarding impact fee review status. Updated the
file.
2
Service Date Description of Service Hours Worked Amount Due
Communications with outside litigation counsel 0.2 $31.20 tv-D?
regarding CER2302. Updated the file.
12/5/2018 Communications with A Kostrzewa and M 0.2 $31.20
Klitzing regarding billing preferences for the
Constellation natural gas supply and services
contract.
Worked on documentation and multiple 5.5 $858.00
communications with M Klitzing, M
Westermeier, K Baumgartner, B Johnson and
outside legal counsel regarding, Tort Claim
ESEMGFEX1408. Reviewed relevant policies
and practices of Carmel Clay Schools and ESE
program. [2 Hours NC]
Worked on and multiple communications with K 1 -PV,00 $156.00 1 v l
Baumgartner regarding draft of PTP PTO %100 1101 A
Resolution. 159.00 1 Gen
Met with M Westermeier regarding methods by 0.2 $31.20 (Z1 .46 4
which to wrap up the CPDWEP.
12/6/2018 Reviewed, provided comments to and met with 1.1 $171.60 1�
K Baumgartner regarding, PTP PTO Policy draft
coversheet. 617.��
IdS�
Multiple communications with and from B 0.5 $78.00
Bosma, M Westermeier, M Klitzing, K i a
Baumgartner, R Taylor and Clay Township
representatives regarding funding for certain
park projects. Updated the file.
Communications with M Klitzing regarding 0.7 $109.20 W t
Director retirement Resolution and coversheet
drafts;worked with S Young regarding the
same.
Worked on recommendation to address status 1 $156.00
of CPDWEP and communications to M Klitzing
regarding the same.
Worked on and multiple communications with M 1.4 $218.40 1 AI-°tg
Klitzing, M Westermeier, K Baumgartner, B
Johnson, outside legal counsel and insurance
representative regarding, Tort Claim
ESEMGFEX1408.
Worked on and communications with K 1 $156.00 1
Baumgartner regarding resolution explaining an
exception to the Park Board's naming policy.
3
Service Date Description of Service Hours Worked Amount Due
12/7/2018 Worked on documentation of Tort Claim 4.2 $655.20
ESEMGFEX1408 and multiple communications
with M Klitzing, M Westermeier, K Baumgartner,
B Johnson, and insurance representative
regarding the same. Updated the file. [1.5 Hour
NC.]
Communications with insurance representative 0.4 $62.40 lot
and M Westermeier regarding Tort Claim
CPWCGPFBX4728. Updated the file.
Met with M Klitzing regarding M Westermeier's 0.2 $31.20 lot
retirement related matters.
Met with M Klitzing and communications to B 0.4 $62.40 Iv t
Bosma regarding funding of park projects and
relevance of Asset Management Plan.
12/10/2018 Reviewed file and communications with 0.3 $46.80 J0071
insurance representative regarding Tort Claim
MCCJBFDT8225. Updated the file.
Multiple communications with M Allen regarding 0.4 $62.40 1J
Tort Claim MGRRFDT4342. Updated the file.
Reviewed Boyle contract documents and its 0.6 $93.60 12-1:5--1914
insurance cancellation notice for Owner's
Protective Coverage regarding the Monon
Community Center Entrance and Fitness
Expansion Project("MCCEFEP")to confirm
compliance, updated the file and delivered the
notice to P Schlemmer for the MCCEFEP
contract file.
Met with M Westermeier and M Klitzing 0.4 $62.40 I
regarding various park matters including funding
for park projects and personnel matters.
Communications with Park Board President R 0.6 $93.60 lot
Taylor regarding potential real property donation
process and timeline. Discussed the same with
M Westermeier and M Klitzing.
Communications with J Molitor regarding the
same. Started review of donation process.
Met with M Westermeier regarding a meeting 0.4 $62.40 1 0 6
with representatives of the Indiana Department
of Environmental Management("IDEM") and the
United States Army Core of Engineers
("USACE")during which the West Park pond
mitigation status was discussed. Requested
meeting notes from SmithGroupJJR.
4
Service Date Description of Service Hours Worked Amount Due
Communications with B Johnson regarding Tort 1 $156.00 10%1-101
Claim ESEMGFEX1408 and met with M
Westermeier and M Klitzing regarding the same.
Updated the file.
Reviewed Schutt-Lookabill contract documents 0.4 $62.40 1
and communications to M Klitzing regarding the
CPDWEP maintenance bond. Updated the file.
12/11/2018 Reviewed prior real property donation records to 2.9 $452.40 10 l
confirm process. Communications with M
Westermeier and M Klitzing regarding the same;
Communications with J Hagan and R Taylor
regarding the same. Received and reviewed
documents regarding proposed real property
and donation terms and otherwise prepared for
and attended meeting with R Taylor, J Hagan, M
Westermeier, M Klitzing, K Baumgartner, and
representative of potential donor. Updated the
file. [.5 Hour NC.]
Worked on personnel related matters. 0.4 $62.40 10
Worked on attorney report and otherwise 1.3 $202.80 10
prepared for and attended Regular Park Board
meeting.
12/12/2018 Worked on review of personnel laws for review 2.7 $421.20 10 L
of Full Time Personnel (FTP) Handbook. [.5
Hour NC]
Met with M Westermeier regarding various park 0.4 $62.40 lot
matters including management succession
issues, park governance, personnel and park
funding matters.
Reviewed insurance representative's 0.3 $46.80 105 1
communications regarding Tort Claim
MCCJBFDT8225 and responded to the same.
Updated the file.
12/13/2018 Received meeting notes from SmithGroupJJR 0.7 $109.20 Iv
relevant to the West Park pond mitigation
status; started work on a draft summary memo
for review and comment and communications
with M Westermeier regarding the same.
Communications regarding the Nominating 0.2 $31.20 )J t
Committee meeting notice and met briefly with S
Young regarding the same.
Communications with Insurance representative 0.2 $31.20 1�
regarding Tort Claim MGRRFEX1408. Updated
the file.
5
Service Date Description of Service Hours Worked Amount Due
Worked on review of personnel laws for review 2.9 $452.40 1,01
of FTP Handbook.
12/14/2018 Met with M Westermeier and M Klitzing 0.3 $46.80 ld(,
regarding WPTG-RP contract matters, filing
administration, funding for park projects and
identified specialty engineering firm used at
Hazel Landing Park and communications to M
Klitzing regarding the same.
Met with M Klitzing regarding status of review of 1.2 $187.20 lo t
the FTP Handbook and continued work on
review.
Communications with A Lee of Commonwealth 0.3 $46.80 IJ
Heritage Group, M Westermeier and M Klitzing
regarding the final West Park Archaeology
Report.
Communications with insurance representative 0.2 $31.20 I �
regarding Tort Claire MCCJBFDT8225.
Updated the file.
12/17/2018 Continued review of FTP Handbook. [1 Hour 2.8 $436.80 Jv l
NC.]
Reviewed Park Board Naming Policy and 0.8 $124.80 1�
worked on draft of Resolution for a one-time
exception and discussed the same with K
Baumgartner. Drafted coversheet for 1-8-2019
Park Board meeting.
Reviewed and worked on draft of Resolution and 0.7 $109.20 )�
coversheet regarding Director appointment for
consideration at the 1-8-2018 Park Board
meeting. Met with M Klitzing regarding the
same. Made revisions and distributed the same
for final comment.
Met with M Westermeier and M Klitzing 0.3 $46.80
regarding various park matters including the
park master plan and fund transfers requiring
Council approval.
12/18/2018 Reviewed Hazel Landing Park files and provided 1 $156.00 lot
ownership documents requested by D Littlejohn
of the City of Carmel.
Communications with K Baumgartner and S 0.2 $31.20
Young regarding Naming Policy Resolution and
coversheet drafts.
Worked on final draft of Resolution and 0.4 $62.40
coversheet regarding Director appointment for
the 1-8-2018 Park Board meeting.
Communications with M Klitzing and S Young
regarding the same.
6
Service Date Description of Service Hours Worked Amount Due
Met with K Baumgartner regarding the 0.5 $78.00 I v
purchasing policy review and amendment status
and timeline and the FTE Personnel Handbook
review and amendment timeline. Discussion
included amending the Personnel Handbook
requiring use of compensatory time prior to use
of PTO.
Completed review of FTP Handbook and met 4.1 $639.60 lot
separately with M Klitzing and L Russell
regarding the same. [.5 Hour NC]
12/19/2018 Organized general files. 0.7 $109.20 I v t
Met with M Westermeier and M Klitzing 0.5 $78.00 I d 4 Z'Loo
regarding various park matters including WPTG-
RP change orders 17, 18 and 19, the Park 10
Foundation, Park Board governance matters i o 5 t
and MCC Operations issues.
Reviewed the Park Interlocal Agreement and 0.3 $46.80 Iv
responded to communications with M
Westermeier, M Klitzing and R Taylor regarding
the 2019 school board appointee to the Park
Board.
Communications with M Klitzing regarding Hazel 0.3 $46.80 101
Landing Park transfer documents and report of
my research into an independent contractor
agreement with M Westermeier for possible post-
retirement assistance.
Reviewed SmithGroupJJR meeting notes 0.6 $93.60 lat.
regarding WPTG-RP and updated the mitigation
summary memo for final distribution and review.
Communications with M Westermeier regarding
the same.
12/20/2.018 Met with M Westermeier, M Klitzing and A 0.3 $46.80 lot
Kostrzewa regarding personnel related issues
and payroll matters.
Communications from insurance representative 0.2 $31.20 p 1
regarding Tort Claim MCCJBFDT8225.
12/26/2018 Received updated draft of final West Park 0.1 $15.60 gyp`
Archaeology Report.
12/27/2018 Communications regarding revised final West 0.1 $15.60 J Co
Park Archaeology Report.
Service Date Description of Service Hours Worked Amount Due
12/31/2018 Met with K Baumgartner regarding status and 1 $156.00 l a
timeline of the FTP Handbook, the status and
timeline of the Purchasing Manual and
Handbook and personnel matters; received and
reviewed evaluation draft and made notes for
later discussion.
Communications regarding revised final West 0.1 $15.60 14
Park Archaeology Report.
Communications with insurance representative 0.2 $31.20 I ��
and park officials regarding status of Tort Claim
MCCJBFDT8225. Updated the file.
Prepared for Agenda meeting on 1/2/2019. 0.2 $31.20 I L
FEE /
61 ✓ $9,516.00 "✓
Signature: )ebra.M. Grtshhawv
s