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HomeMy WebLinkAbout01-23-19-14/Arts Grant/The Bigger Picture Film GroupRESOLUTION NO. BPW 01-23-19-14 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING ARTS GRANT WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the City; and WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C. Brainard, has caused to be signed the Arts Grant attached hereto as Exhibit A (the "Contract"); and WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for review. follows: NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk -Treasurer and thereafter made available to the public for review. SO RESOLVED this day of J q`'� , 2019. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: ' �n 4e James Brainard, Presiding Officer ATTEST: AU49�14� Christine Pauley, Clerk -Treasurer Date: ( — Z 3 SAE Bass\My Documents\BPW.R..Iuti..\2019\kk..IJp At. Grant The Beer Picture Film Group.doocl/14/20193:08 PM �L ARTS GRANT PROGRAM AGREEMENT This Grant Agreement (herein referred to as "Agreement") entered into by and between the City of Carmel (the "City") and T-14 t= T31 G C%M PI c zIAR,F VF-t L "^ Gr2d LA9 (the "Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: l . That on behalf of Grantee, a not -for -profit corporation, I, C H 2, 5 0 vC'V-G an authorized representative of Grantee, have applied for a City of Carmel ("Grantor") Arts Grant, said application attached hereto and made a part hereof as Exhibit "A." 2. Grant Agreement. The City, after review and recommendation by the Mayor, agrees to grant $ 5,000.00 to the Grantee for the eligible costs of the project (the "Project") or services as described in Exhibits "A" and "B" of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. Generally, the Grant award may not exceed one third (1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from the previous year. The City of Carmel may, however, make exceptions for start-up organizations that have been in existence for three (3) years or less. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a not -for -profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate, all which have been incorporated fully by reference: 1. An application and description of the proposed use of the grant funds (EXHIBIT A); 2. A budget for the calendar or fiscal year for which the grant is requested (EXHIBIT B); 3. Certified copies of incorporation as a not -for -profit corporation under state law (EXHIBIT C); 4. A not -for -profit application or determination letter from the U.S. Internal Revenue Service identifying that it is a not -for -profit corporation that is exempt from Federal income tax (EXHIBIT D); 5. Any audits, reviews or compilations available describing the financial condition of the Grantee, most recent available IRS Form 990, and the attached Affidavit (EXHIBIT E); 6. A list of the Grantee's board of directors and officers listed (EXHIBIT F); 7. A Year End Report from the previous year if Grantee received an Arts Grant from the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein (EXHIBIT G). C. Any other grant conditions that City requires to be met by Grantee, specifically: 6. Grantor's right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of funds at the City's request, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three (3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmel, the State of Indiana, or their designees. Said review or audit, if requested, shall be performed by a Certified Public Accountant ("CPA") who 2 is neither an employee of Grantee nor a member of the Grantee's Board of Directors, to be provided to the City of Carmel by March 31 of the following year. 7. Quarterly financial statements. Grantee agrees to provide the City of Carmel quarterly financial statements within 45 days after each quarter -end for Grant awards in excess of sixty thousand dollars ($60,000). 8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report ("Year End Report") for each year, describing how the grant was used and the impact of the dollars received. 9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply, upon request, Grantee with the graphics/logos necessary for compliance. 10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the City that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/or criminal liability under Indiana and Federal law. 12. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the E-Verify program. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 3 14. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its compensated officers, employees, contractors, subcontractors and/or agents are employees of City. The Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. 15. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 16. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows: r f� t ex Ct 'Y i Crk (Le F t L. ("Grantee") By: (Signature) Printed Name of Officer: L. �f a- is G va'Yt-PC—Lc Title: Date: t t / -1 -? / 1 8 t 7-17' C[TY O CARMEL "Grantor Y� B James Brainard, Mayor Date: 1-7-2019 A' TEST: rPre Edward C. P Ish p�TTEST: G� Notary Public ate of Indiana * st-Ai # County of R idence: Marion ,/ °>qr \?• Commissi Number:679124 Date: �5 E My Co ission Expires: 01-31.2024 Date : 1— 7 — 2 019 If you have y question concerning the City of Carmel's 2019 Arts Grant Program, grant writing. guidelines or application materials, contact: Sharon Kibbe, City of Carmel, One Civic square, Carmel, IN 46032, Phone: 317-571-2483, skibbe ukannel.in.gov. 4 Exhibit "A" An Application and Description of the Proposed Use of the Grant Funds APPLICANT: Name of organization: THE Pk(-,-ryQc- Ga,,OtiP Address: I Z S W P S -4 +, q 3y Telephone: Y T- 13 = ci ti G a Fax: Contact Person: C t4 2 S 0 VEt Pr"LK Email: CH9- 0vC-NRPr'64c@ INo'�FtL (tv- PC�r, 0k APPLICATION AMOUNT: $ 7 f 04 S DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS: I: Printed Name of Officer: c t+ P- (s u A-)R- P(7A4 Title: 3 krt Pk-e s; 0-"J7 Date: i t/ 2-7 f l$ (Additional pages may be added to Exhibit "A") 5 EXHIBIT A 2019 CARMEL ARTS GRANT PROPOSAL Project Title: 2019 Carmel Film Forum Making The Big Picture: Preproduction and Crowdfunding Project Amount Requested: $7,095 Project Event Date: August 10, 2019 Project Activity Location: Carmel Clay Public Library Project Manager James Moriarty Producer/Director Moriarty Media (317) 581-9126 james@moriartymedia.com www.moriartymedia.com Project Summary This proposal is requesting a Carmel Arts Grant, which will be used to produce a film forum with an emphasis on teaching filmmaking preproduction and crowdfunding. This workshop was initiated in response to the popularity of the two previous Carmel Film Forums. It will provide the participants with additional information and develop the skills that are needed to produce independent feature films. It will continue to encourage a film production movement and enrich the education and experiences of filmmakers, as well as benefit the Carmel area culturally and economically. This workshop will be free to those who register. Project's History We premiered the Carmel Film Forum in 2017 with "Hollywood Comes to Carmel". Thanks to our partnerships with the Carmel Clay Public Library, Indy Film Fest, Film Indy, SoHo Cafe & Gallery and Roberts Camera, we had a great turnout and a lively weekend of discussion about the art and business of filmmaking in Indiana. Due to the success of the 2017 event, we held a 4 week Filmmaking 101 workshop at the Carmel Clay Library's Digital Media Lab. The workshop quickly filled to capacity, drawing participants from the Carmel community and surrounding areas. In 2018 we followed up with the Carmel Film Forum: Focus On Filmmaking that featured a music video production workshop, a screenwriting class, table reads with local actors, filmmaker interviews and screenings. The Indiana Film Network and Books and Brew Carmel were added to our list of wonderful sponsors. We received enthusiastic feedback from our participant evaluation forms. To see the documentation of the 2018 Carmel Film Forum visit http://moriartymedia.com/ content/2018-carmel-film-forum-focus-filmmaking-gallery EXHIBIT A Major Activities Filmmaker, James E. Moriarty will produce the 2019 Carmel Film Forum: Making the Big Picture, Preproduction and Crowdfunding. We propose a filmmaking workshop designed to teach filmmakers how to polish and promote a feature screenplay. Participants will learn how to do a script breakdown, make a budget, develop a business plan and create a promotional short film to be used in a crowdfunding campaign. The Carmel Film Forum will be held at the Carmel Clay Public Library on Saturday, August 10, 2019. It will consist of an afternoon and an evening session. The afternoon session will be a table read with local actors reading a feature screenplay. After the read, participants will help develop a log -line and tagline which will be used in the film's marketing. In the evening session, participants will receive a printed curriculum. Rachel Murphy, a professional line producer, will show them how to break down a film's budget, using the feature screenplay as an example. Once the feature film's budget has been determined, the process of developing the film's business plan and crowdfunding campaign will be examined. A short crowdfunding video that was produced earlier in the year, so it can be used as an example in the curriculum, will be screened. Participants who attended his previous Carmel Film Forum filmmaking workshops will be recruited to help create the video. Economic and Cultural Impact Through partnerships with arts and civic organizations, we can encourage enthusiasm for filmmaking in Carmel and the surrounding communities. Local directors, producers and screenwriters will be able to remain in Indiana, and those in other states can be attracted to Indiana for the purpose of filmmaking. Artists, actors, musicians and crew members will have additional work. Restaurants, hotels, and other local businesses will profit. The patrons of the Carmel Clay Public Library who love seeing films can learn more about filmmaking. Some might be inspired to make films of their own. Carmel will be recognized for its contribution to filmmaking, and members of the community will have a broader appreciation of the art. Project Management and Promotion A team of volunteers and a small paid staff will manage the project during the workshop. A website will be created for the forum that will list the project's goals and objectives. Participants can register on the website or at the library's Audio Visual Desk. A printed program containing the schedule, the project's partners, and the presenters' biographies will be handed out at the workshop. A media release will be sent to public officials, newspapers, radio/television stations and websites which promote cultural events in Indiana. Our partnering organizations will be asked to share the information with their email lists and social media outlets. The workshop will be documented and posted on social media, as well as Moriarty Media's Carmel Film Forum website. EXHIBIT A Project Evaluation The participants will receive a questionnaire with the following questions. • How did you find out about the 2019 Carmel Film Forum? (Circle all that apply) email/ social media/ internet/ newspaper/ television/ radio/ poster/ friend/ other Did the 2019 Carmel Film Forum broaden your knowledge about film production? YES/ NO • If YES, What benefit did you receive? • What could be done to improve the forum? EXHIBIT LETTERS OF SUPPORT To Whom it May Concern 61 My name is Chris Overpeck and | am the president of the /ndy Film Fest board of directors. /ndy R|rn FeSt has had the pleasure of working with James Moriarty during the 2017 and 2018 Carmel Film Forum,as both sponsors and fiscal agents for both years. W1r. Moriarty has had a very clear vision of what he has hoped to accomplish for the Carmel Film Forum from the very beginning. and he has executed on this vision with impressive precision |arnvery pleased tuhave the |ndyFilm Festcontinue to work with Mr, Moriarty for the 2O19Carmel Film Forum. Mwmvolvennent with Indy Film Fest started because of my love and appreciation for the arts generally and film specifically I also have a passion for community involvement and development, The Carmel Film Forum has done such atremendous job inhzsbahngthe arts community inCarmel, |'nnvery excited bosee James execute 0nhis vision again in2O19and beyond. Chris Civerpeck |ndy FilmFe$t President EXHIBIT A CONNECT I DI November 21, 2018 The Carmel Clay Public Library is excited to collaborate with James Moriarty of Moriarty Media on the Carmel Film Forum in 2019. Not only does the Forum support the library's mission of inspiring lifelong discovery, facilitating collaboration, and connecting people with resources, but it gives us the chance to showcase the library as a place to create and discover. This partnership has been highly valuable to the library in reaching new audiences and to our efforts of fostering creativity through interactive and engaging programming. We believe the Forum's focus for 2019, preproduction and funding, will build on skills attendees learned in prior years, and has the potential to draw in creators from beyond filmmaking. The past two Carmel Film Forum events offered a unique opportunity for attendees to learn about filmmaking, engage with professionals, and develop their own creative ideas. Both library staff and attendees were impressed with Moriarty's professionalism and attention to detail in the curriculum he crafts and the group of inspiring and knowledgeable presenters he selects to facilitate workshops. The prior Forums received overwhelmingly positive feedback, and we hope to once again have the opportunity to be part of bringing creative people from the Carmel community together for this project. Sincerely, Sara O'Sha Audiovisual Services Supervisor Chair, Library -wide Programming Committee sosha@carmel.lib.in.us 317.814.3952 55 4th Avenue SE, Carmel, IN 46032 p 317.814.3900 f 317.571.4285 www.carmel.lib.in.us EXHIBIT A To Whom It May Concern: My name is Rachel Murphy and I am a producer for television commercials and films. I am based in Indianapolis and I'm involved in production on regional and national projects. I had the pleasure of joining James Moriarty when he sponsored services for the 2018 Carmel Film Forum. The Carmel Film Forum was an impressive success in bringing together the film community in Indiana. The environment was also welcoming to people outside of the industry to film. Topics that were discussed are instrumental to the film industry and to those exploring the field. The outreach of attendees showed that the effort exhibited by The Carmel Film Forum event was a huge success. James Moriarty illustrates his passion and commitment to highlighting film for the Indiana community and industry. Carmel Film Forum has a grand vision in aiding educational subjects to the community and I look forward to assisting that vision. Many thanks, Rachel Murphy Freelance Producer EXHIBIT "B" 2019 CARMEL FILM FORUM MAKING THE BIG PICTURE: PREPRODUCTION AND CROWDFUNDING BUDGET Submitted November 30, 2018 Description Costs Project administration: producing and hosting the event Featured speaker: professional filmmaker for the preproduction and crowdfunding workshop Writing/editing of project's promotions, curriculum and evaluations Production of the curriculum's crowd funding short film $500 $1,000 $500 $1,000 Graphic design of promotions, curriculum and PowerPoint presentations ........... _._.. Printing and binding of curriculum and presentations Web page development, online participant registration forms and website server fees Online social media promotion fees (Boosting) $250 $100 $250 $250 10 professional actors for feature screenplay table read $1,500 Event videogragher $250 Event audio engineer $250 Event photographer Editing of the event's video/photographic documentation for posting on MoriadyMedia.com and social media sites Refreshments Venue and printed programs (Carmel Public Library) Event Product Subtotal Non -prof 501 c 3 fiscal agent fee 10 /o P OO 9 ( °) $250 $250 $100 Donated $0 $6,450 $645 Total Grant Request $7,095 STATE OF INDIANA SS: COUNTY OF HAMILTON I, S AFFIDAVIT , an authorized representative of Tit R IcS c,^r- 9 tc_Tu a e F- t �A, G n' $4 P ("Grantee"), being first duly sworn upon my oath, state that pursuant to paragraph 8 of the City of Carmel Arts Grant Program Agreement, all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales, and/or ticket revenue, etc., in the Grantee's fiscal year ending 2018 or calendar year ending 2017 totaled $ / o o , V 71 Signature Printed Name C Subscribed and sworn to before me, the undersigned Notary Public, this Z -� day of N C) V 1--'Ai r,C-yz- 2018. o�pAY p(/eG Edward C. Parrish ignature -Notary Public _ Notary Public - State of Indiana SEA 1 # County of Residence: Marion s�9 O` H��r' Commission Number: 679124 Printed Name i �a�� L aw, S My Commission Expires: 01-31-2024 Resident of M?- C 1`0 rN County, Indiana My Commission Expires: 9 - 3 I -2-0.9 aq 2018 CARMEL FILM FORUM CARMEL ARTS GRANT YEAR END REVIEW I want to thank Mayor James Brainard and the City of Carmel for the $5,000 grant that provided me and my collaborators with the opportunity to create the 2018 Carmel Film Forum, which was held on August 4 and August 11, 2018. The sponsors and collaborators of the event included: Indy Film Fest, The Carmel Clay Public Library, Indiana Filmmakers.org., Pigasus Pictures, Indiana Tattoo Company, Randy Johnson Photography, Books&Brews, T. Gregorek AN Consultant and Roberts Camera. This "Focus on Filmmaking" featured a music video production workshop, a screen writing class, a table read with local actors, interviews with professional filmmakers and the screenings of films that had been produced locally. About 135 people from ages 15 to 84 attended the workshops. All of the funds were used in support of the project. Extra value was obtained through the kindness of our collaborators who provided their services at reduced prices and helped to market the project through their media outlets. The participants responded enthusiastically and gave positive feedback on the evaluation forms that were distributed. When they were asked how the forum could be improved, one person responded that there should be more forums more often. Building on what we've learned from the past two years of producing the Carmel Film Forum, my collaborators and I would like to take our participants to the next level of realizing their filmmaker's vision by doing a deep dive into the budgeting and funding of their films. Artistic Documentation: • To see the documentation of the 2018 Carmel Film Forum, visit http //moriartymedia.com/content/2018-carmel-film-forum-focus-filmmaking-galle • Examples of marketing materials and project curriculum are included in this document. Project Manager: James E. Moriarty Producer/Director Moriarty Media 10125 Marwood Trail West Drive Indianapolis, IN 46280 Office 317.581.9126 Mobile 317.674.5833 james@moriartymedia.com www.moriartvmedia.com LIC LIBRARY For more details, visit MoriartyMedia.com. Screenwritingworks-'hops Register by July 1 at MorW Isom these techniques, participants will then have a week or by calling the Audiovisual Desk at 17.571.4281. to craft a five -page scene. WEEK'! August 4, 1:00 — 4:30 p.m. Learn about the tried-and-true three -act formula for storytelling from James Moriarty of Moriarty Media and Nathan Bechtold of the Indiana Filmmakers Network. Explore what makes a scene memorable, and learn how to format a screenplay. Building on WEEK August 11, 12:30 — 4:30 p.m. Participants will reconvene to share their five -page scenes. Four scripts will be chosen at random to be performed in table reads by local actors. Share feedback, learn from one another's work, orjust come for the experience. CARMEL CLAY Its ® ' i '\� PIGASUS PUBLIC LIBRARY PICTURES Moriarty Media 1OMIE(T1_mp� - Randy Johnson PAbwft Photography Oc-arnera r. e�w■+uv ca.aur The 2018 Carmel Film Forum is sponsored by The City of Carmel, Moriarty Media, Carmel Clay Public Library, Indy Film Fest, Indiana Filmmakers Network, Pigasus Pictures, Indiana Tattoo Company, Randy Johnson Photography, Books & Brews Carmel, T. Gregorek AV Consulting, and Roberts Comera. vIL v'''ee�,1rng5 &� 5 c.r ake r Q d F��mm No registry tiyn reQuire• SCREENINGS rn Nhat SHORT F1 6 0 - 9.00 P eir work• `eerience pu9u5t 4� akers share 1,im ande xP coca\ F\mm ake a short to hand. ov CAT HOLiC it takes nthrst- \oca\ tale THE GO fEATUREFI6 0 _ 9.00 9•mtron9 WO t {ea,Luve W ducef )ohn Robe e pi9asus P,colrthe Jr about dev Cp h10 9 �,lith to ti esMovies IP 01 The Good unLj Gpes Aasen• Scre w Hamilton nan and Adc Q&A W ii\ 10\10 the lilrn and audie Both events are being held at the CARMEL CLAY PUBLIC LIBRARY. For more details, visit MoriartyMedia.com. CARMEL CLAY itn I'_ PIGASUS Moriarty Media PUBLIC LIBRARY �, PICTURES - rrarr.y Randy Johnson OCaRom a as Photography UaokeaDron LlYapwali AlV ConwWR The 2018 CarmelFilm Forum is sponsored by The City of Carmel, Moriarty Media, Carmel Clay Public Library, Indy Film Fest, Indiana Filmmakers Network Pigasus Pictures, Indiana Tattoo Company, Randy Johnson Photography, Books & Brews Carmel, T. GregorekAV Consulting, and Roberts Camera.