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HomeMy WebLinkAbout01-23-19-34/Janus Developmental Services, IncRESOLUTION NO. BPW 01-23-19-34 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING ARTS GRANT WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the City; and WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C. Brainard, has caused to be signed the Arts Grant attached hereto as Exhibit A (the "Contract"); and WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for review. follows: NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall b promptly filed in the office of the Clerk -Treasurer and thereafter made available to the public for review. SO RESOLVED this day of , 2019. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY - James r Brainard, Presiding Officer ATTEST: Christine Pauley, Clerk -Treasurer Date: SAE Bass\My Documents\BPW-Resolutions\2019\Acknowledge Arts Grant Janus Developemental Services, I nc..docxl/14/2019 3:31 PM ARTS GRANT PROGRAM AGREEMENT This Grant Agreement (herein referred to as "Agreement") entered into by and between the City of Carmel (the "City") and Janus Developmental Services, Inc. (the "Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: That on behalf of Grantee, a not -for -profit corporation, I, Christina Sorensen , an authorized representative of Grantee, have applied for a City of Carmel ("Grantor") Arts Grant, said application attached hereto and made a part hereof as Exhibit "A." 2. Grant Agreement. The City, after review and recommendation by the Mayor, agrees to grant $ 10 , 000.00 to the Grantee for the eligible costs of the project (the "Project") or services as described in Exhibits "A" and "B" of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. Generally, the Grant award may not exceed one third (1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from the previous year. The City of Carmel may, however, make exceptions for start-up organizations that have been in existence for three (3) years or less. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a not -for -profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate, all which have been incorporated fully by reference: An application and description of the proposed use of the grant funds (EXHIBIT A); 2. A budget for the calendar or fiscal year for which the grant is requested (EXHIBIT B); 3. Certified copies of incorporation as a not -for -profit corporation under state law (EXHIBIT C); 4. A not -for -profit application or determination letter from the U.S. Internal Revenue Service identifying that it is a not -for -profit corporation that is exempt from Federal income tax (EXHIBIT D); 5. Any audits, reviews or compilations available describing the financial condition of the Grantee, most recent available IRS Form 990, and the attached Affidavit (EXHIBIT E); 6. A list of the Grantee's board of directors and officers listed (EXHIBIT F); 7. A Year End Report from the previous year if Grantee received an Arts Grant from the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein (EXHIBIT G). C. Any other grant conditions that City requires to be met by Grantee, specifically: 6. Grantor's right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of funds at the City's request, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three (3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmel, the State of Indiana, or their designees. Said review or audit, if requested, shall be performed by a Certified Public Accountant ("CPA") who 2 is neither an employee of Grantee nor a member of the Grantee's Board of Directors, to be provided to the City of Carmel by March 31 of the following year. 7. Quarterly financial statements. Grantee agrees to provide the City of Carmel quarterly financial statements within 45 days after each quarter -end for Grant awards in excess of sixty thousand dollars ($60,000). 8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report ("Year End Report") for each year, describing how the grant was used and the impact of the dollars received. 9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply, upon request, Grantee with the graphics/logos necessary for compliance. 10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the City that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/or criminal liability under Indiana and Federal law. 12. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the E-Verify program. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 3 14. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its compensated officers, employees, contractors, subcontractors and/or agents are employees of City. The Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. 15. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 16. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows: Janus Developmental Services, Inc. ("Grantee") By: �� . aIJA4f 1✓ _ —(Signature) Printed Name of Officer: Christina Sorensen Title: prPsidPnt/CEO Date: 11 CITY W CARMP"Grantor") 1 By: James Brainard, Mayor 1-7-2019 �TTEST: Date: 1-7-2019 If you have any question concerning the City of Carmel's 2019 Ans Grant Program, grant %%riling, guidelines or application materials, contact: Sharon Kibbe. City of Carrel. One Civic Square, Carnal, IN 46032. I'hone: 317-571-2483, skibbeLakamiel.in.gov. 4 Exhibit "A" An Application and Description of the Proposed Use of the Grant Funds APPLICANT: Name of organization: Janus Developmental Services, Inc. Address: 1555 Westfield Road Noblesville, IN 46062 Telephone: (317) 773-8781 Fax: (317) 773-8798 Contact Person: Joanne McDonough Email: jmcdonoughgj anus-inc.org APPLICATION AMOUNT: $20,000 DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS: Janus Developmental Services respectfully requests grant funding of $20,000 to enhance the growth of its highly successful and rapidly expanding Hidden Talents and Blank Canvas art programs. The Hidden Talents art program provides opportunities for artists to develop their creative talents and craft items such as hand -painted birdhouses, holiday ornaments, hand-crafted walking sticks and other gift items that are available for sale at various locations, including Market District in Carmel. Grant funding would be used to purchase supplies needed for the creation of artwork, provide art instruction, support staff and financially assist with the expenses associated with opportunities to display and sell the finished art creations. The funding would insure that the program would have the necessary supplies needed for crafting current items as well as enable the development and implementation of new innovative and creative art projects. The artists enjoy sharing their creative artwork and talents with the community and take great pride in having the opportunity to sell the artwork they create. (PLEASE SEE CONTINUATION OF EXHIBIT A ON THE NEXT PAGE) By: �w�� Printed Name of Officer: Christina Sorensen Title: President and CEO Date: 11 '27 W (Additional pages may be added to Exhibit "A") EXHIBIT A (CONTINUED) Page 2 The Doorways Blank Canvas program is a commission -based art program which encourages the artists to explore their unique talents and share those talents with others. The participants benefit from experiencing educational opportunities provided by local artists and by visiting community art exhibits. Grant funding would be used to purchase paints, canvasses, displays and equipment, as well as fund the expenses associated with traveling to venues. Funding would also support art instruction, staff salaries and enhance the development of new art projects such as hand -painted canvas tote bags and ceramic art that would be available for sale. The invitation extended by Carmel Clerk Treasurer Christine Pauly to visit Carmel City Hall in 2017, provided the Janus artists with a memorable experience and the ability to have their art displayed and offered for sale. The artists also enjoyed the opportunity to meet Mayor Brainard and greatly valued the Mayor's interest in their artwork. Last year's visit to Carmel City Hall has led to ongoing opportunities to display and sell art in City Hall. The experience provided impactful learning opportunities, including being able to identify buyers' interests, information regarding attractions in Carmel and focusing on identifying and creating art that is in greater demand and thus, more marketable. The individuals who participate in the Janus art programs demonstrate a great sense of pride and accomplishment in their art creations and their instructors note the increased self-esteem and self-confidence that the artists display whenever their artwork is purchased. The benefits of participating in an art program are numerous and encourage self-expression and provide important new learning opportunities. For a person with cognitive challenges who cannot communicate effectively through words, painting an art canvas with rich and vibrant colors may say more than a verbal sentence ever could. Participating in the arts can improve impulsivity control and enhance critical thinking. Physically, art can reduce anxiety and stress, and lower pain levels, depression and fatigue in individuals. Thank you for this opportunity to submit a request to the City of Carmel for consideration for Arts Grant funding. Board of Directors Mary Paris Chair Matthew Snyder Vice Chair Kevin Smith Treasurer Mary Jane Coffing Secretary Adam Aasen Leigh Ann Clayton Michael Fogarty Elizabeth Homes Tony Murray Alex Pinegar Chrissy Pogue Honorable Brian Poindexter Steve Schwartz Cindy Spoljaric Gary Stebbins Selina Stoller Gregory Ulm John Schuler Ex-Officio President -CEO Christina Sorensen JANUS Life Skills for People with Disabilities November 27, 2018 Sharon Kibbe City of Carmel Office of the Mayor One Civic Square Carmel, IN 46032 Dear Ms. Kibbe, 1555 Westfield Road Noblesville, IN 46062 Ph: 317-773-8781 Fx: 317-773-8798 www.janus-inc.org I have enclosed the 2018 Carmel Arts Grant application submitted on behalf of Janus Developmental Services, Inc. Along with the other Exhibits, I also included the 2018 Janus agency budget since our 2019 budget is scheduled to be submitted to our Board of Directors in early 2019. Please let me know if you have any questions. We greatly appreciate the opportunity to submit this grant application. The funding we received in 2018 greatly enhanced our art programs and enabled our Janus artists to realize their hopes and dreams. Thank you so much, Joanne McDonough Development Manager EXHIBIT B CARMEL ARTS GRANT BUDGET 2019 TOTAL FUNDING REQUEST: $20,000.00 BLANK CANVAS Art Supplies $3,000.00 Art Instruction $2,000.00 HIDDEN TALENTS Staff support to accompany participants out in community to identify art products that are marketable and to provide instruction and assistance in the art classroom $6,400.00 Travel Equipment $450.00 $2,000.00 • $500.00 for rolling drying shelves • $1,000.00 for adaptive equipment • $500.00 for smocks Supplies $6,150.00 • $1,000.00 for wood • $1,000.00 for fleece, burlap, ribbon, etc. • $3,000.00 for paints, brushes, sponges • $1,150.00 for gourds TOTAL REQUEST FOR ART FUNDING: $20,000 8:03,AM Janus Developmental Services, Inc. EXHIBIT B 02/20/18 Full Company Budget Overview Accrual Basis January through December 2018 Jan - Dec 18 Ordinary Income/Expense Income 4000 • Government Funding - Federal 4010 • Federal FTA 5311 667,238.00 Total 4000 - Government Funding - Federal 667.238.00 4100 - Government Funding - State 4110 - PMTF Allocation 182,615.00 4130 - Medicaid Waiver 754,770.00 4140 - DDRS State Line 27,381.00 4150 - Vocational Rehab 162,280.00 Total 4100 - Government Funding - State 1,127,046.00 4200 - Government Funding - Local 4210 - Hamilton County 1,089,241.00 4220 • Tipton County 16.000.00 4250 - Townships 38,500.00 Total 4200 - Government Funding - Local 1,143,741.00 4300 - Group Homes & Private Pay 4310 - Group Homes 142,537.00 4350 - Private Pay 20,925.00 Total 4300 - Group Homes & Private Pay 163,462.00 4500 - Client Work Programs 4510 • Contract Manufacturing 150,000.00 4520 - GBC Sales 77,531.00 4530 - Hidden Talents Sales 12,000.00 4540 - Doorways Project Sales 2,000.00 4550 - Cafe - GBC 3,500.00 4560 - Cafe - In House Sales 9,700.00 4570 • Cafe - Courthouse Sales 45,600.00 Total 4500 - Client Work Programs 300,331.00 4600 - Service Revenue 4610 - Fares & Passes 175,000.00 4650 - Janus Transportation 325,962.00 Total 4600 - Service Revenue 500,962.00 4800 - Fundraising Income 4810 - Donations/Contributions 45,080.00 4850 - The CCC Breakfast 100,000.00 4860 - Other Special Events 2,000.00 4870 - Giving Tuesday Donations 45,000.00 4890 - Private Grants 99,842.00 Total 4800 - Fundraising Income 291,922.00 4900 - Other Income 4910 • Advertising Revenue 65.000.00 4930 - Space Leasing & Rent 29,424.00 4950 - Vehicle & Equipment Sales 20,382.00 4970 - Interest & Endowment Income 5,000.00 4990 • Other Miscellaneous Income 11,730.00 Total 4900 - Other Income 131,536.00 Total Income 4,326,238.00 Gross Profit 4,326,238.00 Expense 5000 - Cost of Goods Sold - Labor 5010 - Client Payroll -WE 71,040.00 5020 - Client Payroll - Cafe 14,220.00 5030 - Client Commissions- Doorways 1,680.00 5040 - Employer FICA - WE 5,436.00 5050 - Employer FICA - Cafe 1,092.00 Page 1 8:02. AM Janus Developmental Services, Inc. 02/20/18 Full Company Budget Overview Accrual Basis January through December 2018 Jan - Dec 18 5080 • Workers Comp - Client Payroll 1,164.00 5090 • Processing Client Payroll 4,800.00 Total 5000 - Cost of Goods Sold - Labor 99.432.00 5500 • Cost of Goods Sold - Materials 5510 • Manufacturing Expenses 8,400.00 5530 • Hidden Talents Expenses 4,680.00 5540 • Commission Projects Materials 1,260.00 5550 • GBC Cafe' Expenses 3,100.00 5560 • In House Cafe Expenses 15,300.00 5570 • Courthouse Cafe Expenses 39,996.00 5580 • Cash Over & Short - Cafe 36.00 5590 • Shipping & Freight 684.00 Total 5500 • Cost of Goods Sold - Materials 73,456.00 6000 - Personnel Expenses 6010 Staff Salaries & Wages 2,559,732.00 6020 Employer Payroll Taxes 201,840.00 6030 Health, Dental & Life Insurance 453,444.00 6040 Workers Comp Insurance 37,416.00 6050 • 401 K Company Match 38,952.00 6070 Unemployment 9,624.00 6080 Fringe Benefits 10,164.00 6090 Contract Labor 7.200.00 Total 6000 • Personnel Expenses 3,318,372.00 6100 • Purchased Services 6110 IT & Software Services 44,358.00 6130 Accounting Services 21,410.00 6150 • Legal Services 3,300.00 6170 • Payroll & Benefits Admin. 15,720.00 6180 • EE Screenings, Checks & Testing 9,046.00 6190 • Other Professional Services 4,020.00 6199 • Allocated Professional Services 9,490.00 Total 6100 • Purchased Services 107.344.00 6300 • Facility Expenses 6310 Utilities 6,156.00 6330 Phones, Internet & Cable 34,980.00 6350 Facility Repairs & Maintenance 30,248.00 6360 Facility Purchases 2,892.00 6370 Custodial Supplies & Services 6,828.00 6399 Allocated Facility Expense 56,471.00 Total 6300 • Facility Expenses 137,575.00 6400 • Vehicles, Equipment & Supplies 6410 • Gas & Oil 198,280.00 6420 • Vehicle Cleaning 19,140.00 6430 • Vehicle Repairs & Maintenance 26,764.00 6440 • Parts & Supplies 46,148.00 Total 6400 • Vehicles, Equipment & Supplies 290,332.00 6450 • Office & Program Supplies 6460 • Furniture & Equipment Purchase 2.748.00 6470 • Equipment Leases & Maintenance 28,872.00 6480 • Program Supplies 11,548.00 6485 • Client Purchases 372.00 6488 • Client Activities & Events 1,520.00 6490 • Office Supplies 4,572.00 6499 • Allocated Office Supplies 5,904.00 Total 6450 • Office & Program Supplies 55,536.00 6500 • Business Development 6510 • Printing & Advertising 10,448.00 6530 • Fundraising Expense 18,616.00 6550 • Dues & Memberships 10,704.00 Page 2 8:0.'. AM 02/20/18 Accrual Basis Janus Developmental Services, Inc. Full Company Budget Overview January through December 2018 Jan - Dec 18 6560 • Community Mtgs/Networking 4.308.00 6570 • Conferences & Seminars 4,938.00 6590 • Publications & Subscriptions 250.00 6599 • Allocated Business Devlop. Exp. 10,824.00 Total 6500 • Business Development 60,088.00 6600 • Staff Travel, Meetings & Events 6610 • Staff Travel 24,192.00 6650 • Meals & Entertainment 1,808.00 6660 Staff Meetings & Workshop 2,260.00 6690 Special Events & Recognition 5,690.00 Total 6600 • Staff Travel, Meetings & Events 33,950.00 6700 • Administrative Expenses 6710•Insurance 56,984.00 6730 • Taxes - UBIT 5,300.00 6750 • Interest & Fees 18,212.00 6770 • Postage & Shipping 3,952.00 Total 6700 • Administrative Expenses 84,448.00 6735 • Property Tax Assessment 10,090.00 6800 • Grant Funded Purchases 50,800.00 6900 • Depreciation 242,880.00 Total Expense 4,564,303.00 Net Ordinary Income -238,065.00 Other Income/Expense Other Income 7500 • Capital Project Funds Received 249,988.00 Total Other Income 249,988.00 Net Other Income 249,988.00 Net Income 11,923.00 Page 3 EXHIBIT E STATE OF INDIANA ) ) SS: COUNTY OF HAMILTON ) I, Christina Sorensen AFFIDAVIT an authorized representative of Janus Develo_nmental Services, Inc. ("Grantee"), being first duly sworn upon my oath, state that pursuant to paragraph 8 of the City of Carmel Arts Grant Program Agreement, all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales, and/or ticket revenue, etc., in the Grantee's fiscal year ending 2018 or calendar year ending 2017 totaled $ � , ,� � 7 1 14-Oc-) —T— ��we&uliw I_�Uav� Signature Printed Name -Christina Sorensen Subscribed and sworn to before me, the undersigned Notary Public, this 47-A day of M6 0emkpr , 2018. Signature - Notary Public Printed Name 4��-[-W OLM< (-CA 1ELEN E. ESLAMIRAC Resident of -I �Au- , HoA County, Indiana Notary Public My Commission Expiresjunk AogS a State of Indiana Commission No. 654118 My Commission Expires June 2, 2022 EXHIBIT G YEAR END REPORT FOR CARMEL ARTS GRANT 2018 The funding provided by the City of Carmel Arts Grant in the amount of $5,000 enabled Janus artists to continue to explore their unique talents and create art work to share with others in our community. The funding was used to purchase paints, art supplies, gourds, and wood. The grant expenditures are listed on the page attached to this report. Our hand -painted and creatively designed gourd birdhouses have long been one of our signature art items and the demand for them continues to grow. Our birdhouses continue to be displayed in local businesses such as Market District and many community members purchase birdhouses for gifts. In addition to supplies to create hand -painted birdhouses, we were able to purchase much needed equipment for our art studio as well as purchase wood for a brand-new art project. The new art project is a larger version of one of our popular holiday gift items and has generated a great deal of excitement! The most important impact provided by the Carmel Arts grant is the way the funding has enhanced the lives of the Janus artists and in turn, our community. The Janus art program has allowed our talented artists to continue to realize their hopes and dreams. The ability to be involved in the planning and design aspects of the various art projects and to have the art supplies needed to create the art presents a life -enhancing opportunity for our artists. • Bill has participated in Janus programs and services for many years. Bill has always been somewhat shy and quiet and enjoys being busy and productive. As a Janus artist, Bill is very focused on his artwork and does a wonderful job on working on the small details which make his art creations "shine". Bill likes the art studio's atmosphere and being able to work in a group setting. As a Janus artist, Bill converses more and enjoys creating his art alongside his friends and the volunteers in the program. • Jeremy has recently become a participant in the Janus Hidden Talents program. Jeremy is very serious about his work and demonstrates strong work ethics and talents which have enabled him to excel in art. Jeremy now demonstrates increased self-confidence and self-esteem as he continues to gain skills as a Hidden Talents artist. When not participating in the Janus art program, Jeremy is working on practicing his driving skills and hopes to take his licensing exam soon. The community also continues to benefit from the City of Carmel Arts Grant funding. Community members who visit the Janus facility are very interested in learning more about our various programs and services. The art programs demonstrate that people with disabilities are very capable of achieving their goals and living happy and fulfilled lives. It is obvious that our visitors from the community recognize the artistic talents displayed by the Janus artists and enjoy having the opportunity to see the art that they created. The City of Carmel Arts grant funding has very positively impacted the Janus art programs, the artists and the community in many ways. We value the City of Carmel's support and are excited about the ways our art programs continue to evolve and produce such positive effects that impact the lives of the people we serve and the residents of our community. 2018 City of Carmel Arts Grant Expenditures Product Description Cost Paint 52.45 Paint 139.44 Paint 199.41 Paint 27.72 Paint 230.70 Gourd Supplies 1,055.00 Gourd Supplies 595.00 Hidden Talents Art Supplies 1,428.93 Hidden Talents Art Supplies 77.10 Hidden Talents Art Supplies 204.96 Hidden Talents Art Supplies 794.17 Hidden Talents Art Supplies 195.08 Hidden Talents Art Supplies 0.04 5,000.00