HomeMy WebLinkAbout01-23-19-36/Arts Grant/Museum of Miniature HousesRESOLUTION NO. BPW 01-23-19-36
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to
enter into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the
City; and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard, has caused to be signed the Arts Grant attached hereto as Exhibit A (the "Contract"); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for
review.
follows:
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk -Treasurer and thereafter made available to
the public for review.
SO RESOLVED this/dl
day of \ �1 ��� , 2019.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date
M ry Alin Burke, Member
Date:
Lori S. Watson e r
Date:
ATTEST:
Christine Paule, Clerk -Treasurer
Date:
SAE Bass\My DocumentstBPW-Resolutionst2019\Acknowledge Arts Grant Museum of Miniature Houses.docx1/14/20193:17 PM
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ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Carmel (the "City") and MU5ct&rn osf Houses (the
"Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not -for -profit corporation, I, ne. Kzno,
an authorized representative of Grantee, have applied fora dity of Carmel
("Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit "A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ 5,000.00 to the Grantee for the eligible costs
of the project (the "Project") or services as described in Exhibits "A" and "B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
(1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start-up organizations that have been in existence for three (3) years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not -for -profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not -for -profit corporation under state law
(EXHIBIT C);
4. A not -for -profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, most recent available IRS Form 990, and the attached Affidavit
(EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
(EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant ("CPA") who
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is neither an employee of Grantee nor a member of the Grantee's Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
1 l . Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in. accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such tern shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
MUtSiv auses ("Grantee")
By: (Signature) _
Printed Name o fficer: �6�-�L� �.�A T�s PF 0 tAl Title:
Date: 11- Z O - (
CITY CARMEL ("Grantpr'
By: —
James Brainard, Mayor
ate: 1-7-2019
ATT ST:
K
Date: 1-7-2019
If you have any question concerning the City of Camiel's 2019 Ms Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Caramel, One Civic Square, Carmel, IN 46032, Phone: 317-571-2483, skibben.carmel.in.gov.
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Exhibit "A"
Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: Museum of Miniature Houses & Other Collections, Inc.
Address: 111 E. Main Street, Carmel, IN 46032
Telephone: 317-575-9466
Contact Person: Elaine Mancini, Executive Director
Email: mancinimmh@aol.com
APPLICATION AMOUNT: $16,500
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
Operations .
Assistance with new display lighting master control
system (as current system is more than 20 years old and
has ceased to function properly) $4,000
Building maintenance and janitorial (ramp, parking lot) $ 500
Telephone and computer $1,500
Collection Management
Collection maintenance and repair $ 600
Collection manager salary support $3,000
Collection display expenses $ 400
Marketine
Advertising in local (i.e. Current) and regional media $2,000
Support for Executive Director $3,000
Events
Celebrations of Creativity and Craftsmanship implementation $1,000
Workshop materials for public (i.e. Create a Kachina Doll [new
in 2019]) $ 500 d
Total Requested `_ 16 500
BY:
Printed Name of Officer: Earl Wayne Renner
Title: Treasurer
Date: November 26, 2018
-TH E
MUSEUM
MINIATURE
HOUSES
AND OTHNSF . ana,
CJDLLEC'I'IONS INC
November 29, 2018
Mr. James Brainard, Mayor
City of Carmel
One Civic Square
Carmel, IN 46032
Dear Mayor Brainard,
The Museum of Miniature Houses & Other Collections, a longstanding fixture in the Carmel
arts community, is pleased to submit an application for a grant from the Carmel Arts Fund.
This year we are asking for $16,500 to support particular costs of Collections Management,
Marketing, Programming, and Operations. In particular, we have a dire situation in that our
master control system for the display lights is not fully functioning and must be replaced.
The museum's collection shows the relationship of scale miniature reproductions to history,
architecture, fine arts, and the decorative arts. Approximately one-third of our visitors come
from Carmel and the immediate surrounding area. Another third comprises visitors from
around the state of Indiana, while the last third is composed of individuals from other states.
Thus far in 2018, we have had 43 states represented.
We now mount at least six exhibits per year. For four years, we have hosted Carmel High
School's Minumentals winners. This is a contest for CHS art students to create artworks no
larger than 1" by 1" by 1" illustrating a particular theme. The museum exhibits the winning
pieces for one month and hosts an opening evening reception for the public, CHS students,
their families and friends, and their teachers. Other exhibits in 2018 included The Design
Genius of Frank Lloyd Wright, The Arts in Miniature, the spectacular Sahlberg house, and the
Founders Exhibit in honor of the museum's 25th anniversary.
Toward the end of last year, we redesigned our web site to make it more interactive and
easily navigable. We average 5,000 visitors a month to the site. Additonally, we have a
Pinterest presence with nearly 800 pins, a Facebook page with 1491Likes, and an Instagram
presence with 143 posts and 711 followers.
We provide ongoing arts events: our Celebrations of Creativity and Craftsmanship series
(every other week) and our workshops (2-3 times a year) and a third activity called Breyer
Fun Day that entails painting plastic horses to learn what colors and tones exist in real life
and how to reproduce them in paint (took place three times in 2018). All three of these are
open to the public and to persons with disabilities, as our museum is handicapped
accessible. While anyone is invited to attend our free Celebration events, we tailor our
workshops to levels of expertise (beginner, intermediate, experienced) in order to serve our
participants in the best manner. In addition, we offer "create your own art" workshops
during school holidays where people of all ages are provided with materials to paint, draw,
or construct original artwork.
We are excited to announce a new culturally significant activity in 2019: Create a Kachina
Doll. The museum is planning three or four sessions and will provide all materials and
instruction for guests to make their own kachina dolls.
Our Celebrations of Creativity and Craftsmanship series highlights both the imagination and
the detailed work in the museum's collection. These programs occur on a bi-weekly basis
and are free to the public. We have had musicians: Singers/songwriters, guitarists and a
cappella singers; literary artists: novelists, short story writers, and poets; and fine artists:
painters, sculptors, glass workers, and textile artists all demonstrate their creativity and
craftsmanship, and shows the close similarity to the art of making miniatures. Through
these programs, the museum is also able to support and find new audiences for our guest
artists. In 2018 we were able to give them small stipends as well, thanks to a grant from the
Central Indiana Community Foundation.
Sincerely,
Elaine C. Mancini
Executive Director
cash basis Museum of Miniature Houses Other Collections, Inc.
Museum of Miniature Houses
FY2019 Budget
June 2018-May 2019
Income
6020 - Grants and Honors
$21,100.00
6040 - Endowment
$10,000.00
6050 - Market Value Changes
$1,500.00
6000 - Donations
$86,000.00
6035 - Shop Sales
$21,000.00
6025 - Admissions
$22,000.00
6015 - Memberships
$6,000.00
6044 - Attic Sale
$4,800.00
6028 - Dividends and Interest Income
$1,200.00
6032 - Workshops
$150.00
173,750
Total Income
_
Expense
6560 - Payroll Expenses
$110,000.00
7100 - Rent
$13,000.00
7200 - Building Maintenance/Janitorial
$6,200.00
7010 - Shop Stock
$8,000.00
7080 - Advertising and Promotion
_
$7 000.00
7122 - Electricity
_
$3 200.00
7180 - Telephone & Computer
$6,200.00
7075 - Sales Tax
$1,600.00
7040 - Supplies
$3,600.00
7120 - Gas
$1,000.00
7700 - Professional Services
$6,500.00
7030 - Printing & Stationery
$1,400.00
7020 - Postage
$1,300.00
7065 - Legacy Fund Oper Support Fees
$1,000.00
7095 - Insurance
$1,100.00
7050 - Fees, Dues, & Subscriptions
$1,000.00
7121- Water
$300.00
8000 - Collection Display Expenses
$200.00
7044 - Attic Sale Expenses
$175.00
7060 - Museum Publications
$165.00
8200 - Collection Repairs & Maintenance
$100.00
6999 - Uncategorized Expenses
$0.00
7070 - Miscellaneous Expenses
$62.00
STATE OF INDIANA )
) SS:
COUNTY OF HAMILTON )
AFFIDAVIT
an authorized representative
Of ti u e.5 ("Grantee"), being first duly sworn upon
my oath, state that pursuant to paragraph 8 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the Grantee's fiscal year ending 2018 or calendar year ending 2017
totaled $ 'l O� �; q 9 ..''.
DAMES INCORVAIA
NOTARY PUBLIC
SEAL
STATE OF INDIANA
MY COMMISSION EXPIRES AUG. 7, 2024
Signature --a EPrinted Name `L�rLL tJ"IJ
Subscribed and sworn to before me, the undersigned Notary Public, this Q&" day of
i nature - No ary Public
Printed Names, s 1 Vg o �- vo,; c
Resident of �aay)At n County, Indiana
My Commission Expires: 1-71--T-(
0
-THF
Mlle IA URE
HOB—
ANDOTHER
COLLECTIONS INC. All fillb
Exhibit G
Carmel City Arts Grant Program
Grant Request 2019
Use of Funds Granted in 2018 ($7,000)
• Advertising for 25th anniversary (national, local) $1,100
• Support for Collection Manager $2,000
• Telecommunications/Internet $1,000
• Building maintenance $1,000
• Workshop materials $ 500
• Collection display expenses $1,400